1. Disbursements and Travel Services RTAs/Travel Authorizations
FAR Meeting – May 6, 2014

2. RTA’s in Define
Outstanding travel encumbrances in Define were disencumbered at the end of 4/30/14
Outstanding RTA’s with remaining encumbrances will be re-entered into PS for travel beginning May 1st and going forward
RTAs cannot be created in PS for past travel dates

3. RTAs for Past Travel
RTAs authorized in Define will be reimbursed through the T&E module but not tied to a TA # in PS (will be handled as an expense report)
In PS, notate in COMMENTS section the RTA# or TV# from Define
A completed TAF (Travel Authorization Form) is required to reimburse unauthorized travel

4. New Travel Authorization Form (TAF)
Required to approve travel during interim process (May 1st- May 12th)
Required for any unauthorized travel
Required to correct any travel authorizations approved in PS

5. Travel Agencies and Travel Authorization Requirement
Full Service:
Provide CTP or ATI with a verbal certification that a TAF has been approved prior to procuring airfare for period May 1st- May 12th
CONCUR:
Key in to RTA or TA field “Approved TAF” to procure airfare from May 1st- May 12th

6. Processing Travel Advances and Reimbursements Training (PS 204.01)
May 8th 8:30 -12:00 MB May 9th 8:30 -12:00 MB May 15th 8:30 -12:00 MB May 16th 8:30 – 12:00 UH May 22nd 8:30 – 12:00 FS DT May 29th 8:30 – 12:00 MB 0.328

7. Resources: Request for Travel Authorization Guideline
Travel Advance Guideline
Travel Card Guideline
Travel Reimbursement Guideline