1. Independent contract procedures
Student Equity and Opportunity Division

2. They are used to contract services from outside vendors
Independent contractor agreements
What ica stands for:
What is ICA?
Independent Contractor Agreements (ICA’s) are used to contract services from outside vendors.
Such as: _____________________
_____________________
These ICA’s are prepared, disseminated and monitored by Garletta Carter (Operations)
In this presentation, instructions on ICA preparation will be discussed.

3. Completing the initial phase of the Independent Contract process
Before engaging a vendor for services, an Independent Contract must first be established by following these steps:
Getting ICA’s started
Completing the initial phase of the Independent Contract process
ICA Information
Gathering Contact Information

4. Step one: gathering information
Ensure Contractor is registered as a DPS Vendor
Direct unregistered contractors to DPS Supplier Portal to obtain a Vendor ID Number
DPS Supply Portal Link
If the contract amount exceeds $10,000.00, the contractor must provide two quotes for the services they will render
Provide a scope of services the contractor will provide and the total cost of the contract
Obtain an account number for payment of contractor services

5. Step two: ica information
Forward ICA information to Garletta Carter
along with the vendor address
Within 24 hours the contractor information is uploaded into the new Lawson online
ICA Web Form
An with two quotes is sent to Strategic Sourcing which initiates the contract process
At this point, processing of the contract is handed off to Strategic Sourcing who will manage the contract through to completion

6. Step three: completing initial phase
Vendors will be contacted via by Strategic Sourcing with instructions and a list of items needed to complete the contract agreement
Independent contract process
Vendor contract processing questions should
be directed to:
Contracts (#- L) Maria Kraus
Contracts (M-Z) Cassie Gentry
Strategic Sourcing will forward an approval to vendors, a copy of their service agreement, and PO Number to post on all invoices submitted for payment

7. Put people to work before a contract has been established
Convince vendors to accept our DPS ICA as written. Revised contracts require Legal approval
Attempt to negotiate salary amounts for SLP, Nursing, Psych or Social Work with contractors
Inform vendors of the Net 30 Day processing time for invoices
Put people to work before a contract has been established
Inform vendors to cc Garletta Carter on all invoices submitted to A/P. This step provides quicker approval processing turnaround
Sign or accept contracts from vendors. The DPS “ICA” is the only acceptable contract agreement

8. Invoicing requirements:
Every Vendor that performs services for DPS must submit an invoice for payment
REMIT TO: providers name, address, phone number and
BILL TO: Denver Public Schools - Attn: Accounts Payable
780 Grant Street
Denver, CO 80203
INVOICE NUMBER: Must be included or invoice will be returned
INVOICE DATE: (must be after services have been completed)
PO NUMBER: Please include PO Number on all invoices
REQUIRED INFORMATION OF SERVICE or activities performed:
Dates the services or activities were rendered
Describe the services or activities performed
Indicate if the rate or compensation amount is either time and materials or hourly, for the services rendered