1. Title Name
Presenter

2. Navigating the LEP Module
Mark Hausner
NCDPI Programmer/Analyst
Lindsey Fults
Title III/ESL Consultant

3. Christie
This is our team here at NC DPI as part of the Whole Child team. Each one of you has an assigned ESL Consultant to work with you throughout the year. This graphic is also located on the back of the agenda.

4. Session Goals: Navigate the LEP Module in PowerSchool
W-APT
Immigrant
LEP-PD

5. What role do I need to have in PowerSchool?
LEP Coordinator’s should be in the PowerSchool group: 218 LEP Coordinator

6. PowerSchool PowerSchool Immigrant Data Collection User Guide
PowerSchool LEP Data Collection User Guide
PowerSchool W-APT Data User Guide
These links can also be found on the LEP Coordinator page of the NC DPI ELD Wikispace

7. Home Language Information

8. W-APT: WIDA ACCESS Placement Test

9. How do I create a W-APT record?

11. Accessing the LEP Module

12. 1. Access PowerSchool with your assigned credentials. 2
1. Access PowerSchool with your assigned credentials. 2. Select the appropriate School (LEA Office) and Term values. 3. Under the Federal section, click LEP link to access the LEP Home screen.

13. How do I create an LEP Record?

15. LEP Data Entry

17. LEP Counts

18. Accessing the Immigrant Module

19. How do I create an Immigrant Record?

20. ACCESS Tab

21. How do I locate Students?

22. PowerSchool LEP Status selection HTML Tags
lep_status in (1,2,3)
lep_status =3
1 = Never, 2 = Exited, 3 = Current

23. How do I load W-APT scores from a 3rd Party Database?

26. What Reports can I run?

27. LEP Roster

28. Student Roster
Reports include:
Condensed LEP Roster – A condensed roster report of all students with a Current LEP Status based upon current enrollment
LEP Roster – This report mirrors the previous Consolidated Federal Data Collection roster. It can include all status and only students who are active. This report should be utilized for reconciling third –party applications.
MFLEPS – Lists all students who have exited LEP identification within the previous two years (Monitored Former Limited English Proficient Students).
Student Testing Score Roster – This report finds the student’s most recent ACCESS test result and matches the student with the current enrollment. It is designed so that teachers/administrators/etc. can have a comprehensive overview of students’ testing performance within a school building.

29. Student Roster
Student rosters are populated for the school year and statuses have been updated. As with any data process, it is important to review your data for any inconsistencies and discrepancies to ensure accuracy and data integrity.
You may access the reports from the Start Page by:
Selecting ReportWorks
Selecting sqlReports 4
Selecting LEP
Select the applicable report

30. How do I create an Excel Spreadsheet of LEP Student Data?

32. How do I secure student data?

33. Pre-K and Private Schools
Private School students must be in PowerSchool
Pre-K students not served in a traditional reporting school (School number above 300)
Enroll them in the LEP School (LEP, 293)
LEP students enrolled in other program schools (290 – 299) do not need to be cross-enrolled
Create the LEP record through manual entry

34. Record Change Requests
Be sure to submit complete documentation
In most cases, the original HLS
RCRs should not be submitted to change demographic information
One RCR per student
Reminders:
RCRs should be saved as a (.doc) or (.docx)
Password Convention is LEP, all uppercase, and the LEA # (e.g., LEP010)

35. Record Change Request (RCR) Form
PowerSchool
Record Change Request (RCR) for LEP, W-APT, and Immigrant Information

36. Helpful Links for Reference
Immigrant Immigrant Data Collection User Guide
LEP WIDA-ACCESS Placement Test (W-APT) User Guide
W-APT Limited English Proficient (LEP) User Guide 
Sign up for the Home Base Biweekly Updates    
PowerSchool information
Sign up for the LEP Coordinator list serv:

37. Questions?

38. Thank you!
Please do not hesitate to contact us for further assistance.