1. Data Collection Guide for Enrich Users
6/10/2015

2. A Big Thank You!
This presentation was created by Dan Wright at Aurora Public Schools. We thank him for his generosity of sharing this wonderful resource. --Data Team

3. State Reporting
This is found on the Enrich Home Page

5. Set your time so it does not conflict with other processes
Make sure your dates match the collection.

6. Only the Collection is automated, not the Send to CDE
Only the Collection is automated, not the Send to CDE. That is AU control.

7. This screen gives you a summary of the collection’s progress
# of students in these categories
# of students with errors in these categories
# of students whose data were collected but not yet sent
This screen gives you a summary of the collection’s progress

8. Enter your Pipeline login, hit submit.

9. How to check the Daily Processes Log

10. To check the 9 errors, click “Validation Report”
Gives you a break down and the details of the 9 errors.
Click a number to get to the student’s IEP (student who is receiving this error)
when you click “4” You’ll see a screen like the next slide.

11. The LINK takes you directly to the View History Screen
Students’ Names
The LINK takes you directly to the View History Screen
Click the student’s name to go to his/her IEP

12. Edit tells you the record was previously edited

13. Override

14. When to use Override? Advantage Disadvantage
You only make the change once.
Disadvantage
The changes are made student by student
If there are additional actions in the IEP or IC, data will not be updated.
I use it for Child Find, Private Schools and Programs
I don’t use it for Facilities (OOD).
We keep a separate spreadsheet for Facilities
I add them to the pipeline after all other errors are corrected.
It makes it easier to correct just those errors.

15. Finding the Edited Files

16. There is no Search Option
I usually sort by SASID
At the bottom of each page, select the page number you think the ID# might be on.
It only displays 15 pages at a time.
We need search capability on this page.

17. Fix the Errors: Goal is Clean Data
Administrative Edit for minor, non-printing errors
Amendment, parents are notified and consent is granted for the change.
Temporary Fixes:
Fix it in the Edit file, with an Amendment to be held later
Fix it in the flat file only

18. After All Errors are Corrected
Recollect the data
Resubmit the data to CDE
If you are still error free, go to the Data Pipeline

19. CDE Data Pipeline

20. Use the Dashboard to make sure the Participation and Child File are current.

21. Make sure both files are current before running a Snapshot

22. Wait for the .

23. Level 2 Errors

24. Error Summary

25. Scroll to the Bottom for the Details
Save to Excel

26. Go Back to Enrich and work the errors.
You can have multiple instances of Enrich

28. What Path to Report in?
What services is the student being evaluated for?
Part C Services
Part B Services
Was the student receiving Part C services immediately prior to this Part B evaluation?
Yes No
Path 1
Students in this Path are 0 to 3 years old.
Path 2
Students in this Path are 2.5 but not yet 4 years old.
Path 3
Students in this Path are 2.5 to 21 years old.
It is possible a student will be reported in more than one path.

29. Path 1—Child Find
Eligible/

30. Path 2—C to B

31. Path 3—Part B Only

32. Path 4—Path 1 & 2 Same Year
&

33. Path 5—Paths 1 & 3 Same Day
& on the SAME day

34. Path 6 No Initial Referral During the Current Reporting Period.
Annuals and Revaluations

35. Path 7—Path 2 & 3 Part C to B & Part B
Paths 2 and 3 in the same reporting year
C to B—Not qualified
A referral and Path 3, initial later in the same year. Or
C to B qualified—parent refused consent for service.
Then a Path 3 referral later in the same year.

36. Current Summary Report

37. Great Management Tool Scroll to the bottom:
Click on any number and it’ll bring up a list of the students

38. Click on Complete
This will take you the student Program Tab. The errors will show red in the chevrons.