1. Module 1 Training for Supply Educators
Introduction to Licensed Group Settings

2. Welcome!
Thank you for choosing to become part of such a rewarding profession.
We would like to welcome you to our community where you will find many like-minded individuals and where the opportunities for growth are boundless.
Find out why this is such a great network to be a part of…..
Thank you for choosing to become part of such a rewarding profession.
We would like to welcome you to our community where you will find many like-minded individuals and
where the opportunities for growth are boundless.
Find out why this is such a great network to be a part of…..

3. Child Care and Early Years Act (CCEYA)
What is the Child Care and Early Years Act?
Written policies and procedures
Building and accommodation
Equipment and furnishings
Playground
Up-to-date records
Nutrition
Program activities
Health and medical supervision
The Child Care and Early Years Act is the name of the legislation that governs child care in Ontario. The Act is made up of both legislation and regulations
The CCEYA requires centres and agencies to have:
Policies and Procedures that provide the steps to take to adhere to the policy.
Building requirements (square footage and amount of light that a centre must have)
Appropriate equipment and furnishings
A Playground that meets Canadian Safety Standards
Up to date records of children and staff
Menus that follow the Canada Food Guide and are of optimal nutritional value.
Program/curriculum plans that foster the growth and development of the children enrolled in the program
Processes to monitor the health and medical needs of the children in the programs (allergy alert forms)

4. Child Care Field Acronyms you may hear… ECE Early Childhood Educator
Registered Early Childhood Educator
ELECT
Early Learning for Every Child Today
MEDU
Ministry of Education
HDLH
How Does Learning Happen?
EarlyON
Early Years Child and Family Centres
CPL/PD
Continuous Professional Learning/Professional Development
CECE
College of Early Childhood Educators
Acronyms that you may hear when in a program:
ECE – Early Childhood Educator
RECE – Registered Early Childhood Educator (Registered with the College of Early Childhood Educators)
ELECT – Early Learning for Every Child Today is a resource used in Ontario to guide Educators in planning for learning opportunities in a program. This document has a continuum of development that was developed by Canadian researchers and outlines the developmental milestones of children from birth to the age of six.
MEDU – Ministry of Education. This ministry provides oversight of all child care programs and schools in Ontario.
HDLH – How Does Learning Happen is the document published by the MEDU to guide the practice of Early Childhood Educators. This document is a framework that defines what children need in an early learning environment and asks questions of Educators to help them ……. (understand what they do and why they do it)

5. Child Care Field Terminology you may hear…. Board of Directors
Child Care Modernization
Child with special needs
Enhanced
Head Teacher/Educator
License
Licensing Capacity/ Operating Numbers
Program Advisor
Subsidy
Supervisor/Director
Teacher/Educator
Pedagogy
Terminology you may hear….
Terminology you may hear….
Board of Directors – Not for profit agencies/programs will have a board of Directors that help make large policy decisions
Commercial/For Profit – A Centre that is owned by someone. The owner makes all policy and operational decisions for the centre
Child Care Modernization – Since 2010, the province has been making sweeping policy changes to child care
Child with special needs – Children who have different abilities that need additional supports and supervision to accomplish
Enhanced – an educator who has been hired to support a playroom due to the identification of a child with special needs
Head Teacher/Educator – Some programs will identify a head or lead educator/teacher. This educator may develop the program plan for the room with the assistance of the other educator
License – the document that enables a child care program to operate.
Licensing Capacity/ Operating Numbers – the number of children a centre is legally allowed to have onsite while the program is operating. The Operating number is how many children are currently enrolled in the program on any given day. Operating numbers can never be more than the licensing capacity.
Program Advisor – the person who comes into a child care program to ensure programs are following the CCEYA and are providing the care they outline in their policies.
Subsidy – Child Care Fee Assistance is a municipal program offering financial support to families who may struggle with the cost of child care.
Supervisor/Director – The person who leads the administration of the program, monitors and ensures policies are enforced and guides Educators in their practice
Teacher/Educator – The heart and soul of any child care program. The Educators in a program know the children well, provide nurturing and care, provide opportunities for learning through play and build relationships with parents and families.
Pedagogy – The art or science of teaching. The method or practice of teaching….

6. Licensed, Centre-Based Child Care
CHILD CARE CENTRES
What is a licensed child care centre?
How many centres are there in Peterborough?
CHILD CARE CENTRES
What is a licensed child care centre? (ask the group)
Licensed by the Ministry of Education
Stand alone building in the community or in a school that provides care for children from birth to age 13
Is a business with more than one staff person
May have multiple rooms for age groupings of children (infant, toddler, preschool)
Offers full day care for children (could be from 6:00 to 6:00)
Has opportunity for both indoor and outdoor play
Provides snacks, lunches and rest times
How many centres are there in Peterborough?

7. Licensed, Centre-Based Child Care
NURSERY SCHOOLS
What is a licensed nursery school program?
Nursery Schools
Licensed through the Ministry of Education
Half day programs….. Some operate a morning and an afternoon program.
Usually hours in length
Children between 2.5 and 5 years attend
Often only indoor programming
Provides a snack
Parents may be involved in the day to day operation of the program

8. Licensed, Centre-Based Child Care
School Age Programs
What is a licensed School Age program?
School Age Programs:
Licensed through the Ministry of Education
Offers care before school ( i.e., 6:00 – 9:00 am)
Offers care after school (i.e., 2:30-6:00 pm)
Usually in schools, but may be in community based centres
Bases the program plan on recreational activities (large group games, large muscle play and quiet restful play)

9. GROUP SIZES AND RATIOS Programs Ages of Children Ratios Infant Program
Child under 18 months
1 staff for every 3 infants
Toddler Program
Child from 18 months to 30 months
1 staff for every 5 toddlers
Preschool Program
Child from 31 months up to and including 5 years of age 
1 staff for every 8 preschoolers
Junior Kindergarten Program
Child 44 months of age or over and up to including 67 months(as of August 31 of the year) who is eligible to attend junior or senior kindergarten in a school setting
1 staff for every 13 junior kindergarten aged children
Primary/Junior School Age Program
Child 56 months of age or over and up to including 67 months (as of August 31 of the year) who is eligible for senior kindergarten school attendance
1 staff for every 15 senior kindergarten aged children
Junior School Age Program
Child between 68 months of age and up to 12 years of age inclusively who is eligible for grade 1 up to grade 6 in a school setting 
1 staff for every 20 school aged children

10. Licensed Child Care Centres
EACH CHILD CARE CENTRE HAS ITS OWN:
Mission, Vision, Guiding Principles
Core values
Program Statement
Policies and Procedures
Mission, Vision, Guiding Principles: What the centre believes about children and the outcomes they hope for children and families who attend their programs.
Core Values: Most centres have done a great deal of work on defining their values. They have asked their staff and board of directors what their values are. Most centres will have values that are tied to children, respect, relationships, professionalism and life long learning.
Program Statement: Every agency/centre will have developed a program statement. This statement will take into consideration the centre’s Mission, vision and values and then describes how they plan to implement this into their program.
For example: how could a centre who values relationships incorporate this into their toddler room? What about with staff?
Policies and Procedures: Every centre will have a set of policies that guide the work they do. They will also have the procedures written out to help staff know what to do when a policy needs to be implemented. For example: Administration of Medication
Each centre requires all supply staff to read and understand their Policies and Procedures prior to starting their first shift.

11. Licensed Child Care Centres
EACH CHILD CARE CENTRE HAS ITS OWN:
Language, way of communicating
Priority status (waitlist)
Typical hours of operation
Licensed spaces
Forms that are in response to legislation (Allergy Alerts, Enrollment, Medication Authorizations)
Communication books
Fire evacuation plans
Program Planning Processes

12. Licensed Child Care Centres
A Child’s Typical Day in a Child Care Centre
Mornings usually consist of:
Arrival
Greetings from Educators
Play
Breakfast or morning snack
Group activity opportunities
Diaper changing/washroom routines
Outdoor play
Lunch
This is a typical morning for a child in care.
The order of things will not be the same from centre to centre or from room to room, but these are the usual activities in a morning.

13. Licensed Child Care Centres
A Child’s Typical Day in a Child Care Centre
Afternoons usually consist of:
Nap/Rest time
Early riser’s program
Wake up
Diaper changing/washroom routine
Afternoon snack
Outdoor play
Free play
Departure
This is a typical afternoon for a child in care.
The order of things will not be the same from centre to centre or from room to room, but these are the usual activities in a morning.

14. Licensed Child Care Centres
An Educator’s Typical Day in a Child Care Centre
Mornings usually consist of:
Check in with Supervisor or designate
Greet families and children
Introduce self to new families
Prepare classroom for children (this may include invitations, activities, group time).
Provide snacks and lunches. Checks allergy lists for restrictions
Read and record in the communication book through out the day
View and track attendance (in and outs)
Inquire about roles and responsibilities for certain shifts
Engages with children. This involves sitting on the floor, playing with them, listening, asking questions and talking with them. Sitting at meals. Providing hugs and comfort.
Going through personal needs routines
Check in with Supervisor or designate – Letting your supervisor know you have arrived safely.
Greet families and children – Building relationships through morning greetings
Introduce self to new families
Prepare classroom for children (this may include invitations, activities, group time).
Provide snacks and lunches. Checks allergy lists for restrictions
Read and record in the communication book through out the day
View and track attendance (in and outs)
Inquire about roles and responsibilities for certain shifts (8:00-4:00 shift may do the last loads of laundry for the day)
Engages with children. This involves sitting on the floor, playing with them, listening, asking questions and talking with them. Sitting at meals. Providing hugs and comfort.
Going through personal needs routines

15. Licensed Child Care Centres
An Educator’s Typical Day in a Child Care Centre
Afternoons usually consist of:
Provide information to families about their child’s day (other than he/she had a good day. Give specifics)
Comforting children during sleep time
Review any special sleep requirements for children
Monitor each child’s sleep patterns each 30 minutes.
Plan and prepare for awake children
Provide snacks and lunches. Checking allergy lists
Sharing injury reports (if any) with parents
Going through personal needs routines
Read and record in the communication book through out the day
Afternoons usually consist of:
Provide information to families about their child’s day (other than he/she had a good day. Give specifics)
Comforting children during sleep time
Review any special sleep requirements for children
Monitor each child’s sleep patterns (check agency policy for direction)
Plan and prepare for awake children
Provide snacks and lunches. Checking allergy lists
Sharing injury reports (if any) with parents
Going through personal needs routines
Read and record in the communication book through out the day

16. Becoming a Supply Educator
Requirements
Assets
Volunteering hours in a group setting
Experience as a Child Care Worker, Supply Educator, Assistant Teacher, etc…
Early Childhood Education diploma or equivalency
Other Related Training
A love and understanding of children
An open mind and willingness to participate and learn new ideas and ways to interact with child.
Plans to be prepared for the day.
Professional
Criminal Reference Check and Vulnerable Sector Screen
Standard First Aid & CPR (level C)
Immunization record (MMR/TB/D/P/TD)
RECE number (if applicable)
Reading and understanding agency policies and procedures (ask questions for clarification). Sign a policy signature form.
Confidentiality forms
Employment forms (TD1)
Any other certificates that may apply
Health and Safety Training
Accessibility for Ontarians with Disabilities ACT

17. Becoming a Supply Educator
Preparing for the Day
Arrive early
Read the agency’s policies and procedures
Read and gain an understanding of the program statement
Review the current program plan for the room you will be in
Observe the program before you start if you can
Ask questions

18. What are centres looking for in a Supply Educator?
An Individual Who Is:
A good role model
Responsible, reliable and punctual
Able to maintain professionalism in communication and interaction with others
Able to display a warm, nurturing and welcoming attitude
Calm, patient and respectful
Is prepared for the elements and the children they will be with. (boots, snow pants, sun hats, knows the ages of the children)
Flexible
Takes initiative

19. What are centres looking for in a Supply Educator?
An Individual That:
Has the children’s best interest at heart
Can follow through on instructions
Will ask questions and get clarification as needed
Responds to peers and children in a calm and respectful manner
Listens to children and interacts with them
Open to feedback and suggestions

20. What are centres looking for in a Supply Educator?
An Individual Who Will:
Check the setting regularly to ensure safe and productive play
Assist in maintaining a clean and attractive environment
Assist with activities that are planned or in progress
Encourage social interactions amongst the children
Demonstrate positive behaviour guidance

21. What are centres looking for in a Supply Educator?
An Individual Who Does:
Position themselves to provide maximum supervision of the children
Plans and prepares activities that will engage children’s ideas and interests.
Become involved in the program and with the children
Communicate and work co-operatively with the staff
Count and recount the number of children in care
Complete transitions with the children

22. Terms of Employment
On call basis, may represent a few hours on one day, and then one full day on another…
Hours determined by the need of the licensed child care centre requiring the services of a Supply Educator
Salary is based at the Supply Educator rate of the child care program requesting supply services (must meet the provincial minimum hourly wage). The average hourly rate in Peterborough is $14.00.
Mandatory benefits as per employment standards
On call basis, may represent a few hours on one day, and then one full day on another…
Hours determined by the need of the licensed child care centre requiring the services of a Supply Educator
Salary is based at the Supply Educator rate of the child care program requesting supply services (must meet the provincial minimum hourly wage). The average hourly rate in Peterborough is $14.00.
Mandatory benefits as per employment standards (vacation pay) and deductions (Employment Insurance & Canada Pension Plan)

23. Early Childhood Employment Registry
Looking for a way to find work in the early learning sector?
Join the substitute registry today!
Benefits of Registration:
Quickly connect to child care centres in the City and County of Peterborough
Easy registration process
Set your own work schedule
Work in a variety of settings
Compass Early Learning and Care
Northview Day School
Trent Child Care
Pearson Child Care
Peterborough Child Care
To register, contact one of the following agencies:

24. Questions?

25. Module 1 Training for Supply Educators