1. Defining Leadership Roles and Delegation
Sport Club Leadership Series Number Two
North Georgia College

2. Group Activity 1 Get together in five groups
What are some of the responsibilities club officers have?
Be general . . .
Group 1 – Presidents
Group 2 - Vice Presidents
Group 3 – Treasurers
Group 4 – Secretaries
Group 5 - Others?

3. Suggested Roles of Each Officer
President :
Oversees all functions of the club and club meetings
Will serve as liaison between the club, the coach, and the Sport Club Office
Delegates club responsibilities to the other officers and/or members
Developing guidelines and/or expectations for the club each year
Provides a request for fields, courts, and equipment
Submit a schedule for both practice and game times
Will attend the Sport Club coaches and officers meeting and the year-end meeting with the Sport Club Administrator
Will have each club member complete a waiver before they participate or compete in any Sport Club activity
Will submit accident/incident reports to the Sport Club Administrator within 24 hours of any accident/incident
Will hold elections on a yearly basis to elect a President, Vice President, Secretary, Treasurer and Fundraising Chairperson
Will inform the next club president of the routines and guidelines for club operations prior to the next president assuming office

4. Roles Continued Vice President: Assist president as needed
Will carry out the responsibilities of the President in his/her absence
Handles the day-to-day operations of the club
Reports issues to the president
Works with other officers and members
Will submit information on events to the Sport Club Administrator for special event set-up at least two weeks in advance
Secretary :
Responsible for the upkeep of membership
Updates the club on all communication
Informs members of dues
Works with the Treasurer to ensure only due-paying members are active
Keeps and distributes minutes of all meetings and s minutes to the Sport Club Administrator
Will handle club correspondence with the assistance of the club president and coach
Will complete other administrative tasks as assigned by the Sport Club Administrator and/or club president

5. Roles Continued Treasurer: Deals with all money-related issues
Responsible for submitting all bills and club budget
Attend any money-related meetings
Submits receipts/invoices to the Recreational Sports Office
Oversees the club checking account and ensures all club bills are paid on time
Will work with the fundraising chairperson to prepare and submit proposals for fundraising activities to the Sport Club Administrator according to Sport Club guidelines
Will coordinate expenditures with the assistance of the Sport Club Administrator
Will coordinate scheduling and payment of officials with the Sport Club Administrator
Understands that nothing will be paid for that has not been pre-approved and ordered through proper purchasing channels
Will complete other administrative tasks as assigned by the Sport Club Administrator and/or club president

6. Other Leadership Roles
Pros and Cons:
More people get involved and have a role in the function of the club
Requires more management of people and assessment of their job duties
Alumni Chair
Recruiting Chair
Fundraising Chair
Newsletter
Risk Management Chair
Travel Secretary
Historian
Equipment
Website

7. Delegation
To transfer responsibility to another in order to increase one’s own effectiveness and productivity and also the productivity and effectiveness of those to whom this responsibility is being transferred as well as the entire organization (club).
Delegation Requires/Is:
Selecting what work should be delegated
Choosing the right person
Making the assignment, giving directions
A process, not an event
An investment, not a short-term strategy

8. Issues to Keep in Mind Club life cycle:
Will your club be around when you leave?
Are you grooming leaders to take your place?
Active Recruitment
Alumni network – keep track of graduates
Delegate authority, not responsibility!

9. Why We Should Delegate
To use skills and resources already within the group
To keep from burning out leaders
To develop new leaders and build new skills within the group
To get things done
To keep the club from getting too dependent on one or two of the leaders
To become a more successful club
To allow all club members to feel a part of the club’s effort and success
Club members feel more committed if they have a role and feel needed

10. Why We Should Not Delegate
No time to instruct others
Can do it quicker and better yourself
Might lose the credit or recognition
High personal interest in the task
Fearing loss of control and/or power

11. Steps in Delegation I-Introduce the task
D-Demonstrate clearly what needs to be done
E-Ensure understanding
A-Allocate authority, information and resources
L-Let go
S-Support and monitor

12. Introduce the Task Determine the task to be delegated:
Tasks you have completed prior to your new role
Tasks your members have more experience with and/or are comfortable performing
Routine activities
Determine tasks to retain:
Supervision of subordinates
Long-term planning
Tasks only you can do
Select delegate:
Look at individual strengths and weaknesses
Determine interest areas
Determine need for development of member

13. Demonstrate Clearly Show examples of previous work Explain objectives
Discuss timetable
Set deadlines

14. Ensuring Understanding
Clear communication
Ask for clarification
Secure commitment
Collaboratively determine methods for follow-up

15. Allocate Authority, Information, and Resources
Give the club member authority to determine the process in which the outcome is reached, but not authority over the outcome
Provide access to all information/ resources needed
Refer member to contact person(s) that have previously assisted in the task
Provide appropriate training to ensure success

16. Let go Communicate member’s authority to all members of the club
Step back and let them work
Use constrained access
Avoid Interference
Don’t allow for reversal of delegation
Dependent upon size of task

17. Support and Monitor Schedule follow-up meetings Review progress
Encourage problem solving
Assist when asked
Publicly praise progress and completion of goals

18. “If you want to succeed as bad as you wan to breathe, then you will be successful”