1. State Software Redesign
North Point ESC
August 1, 2018

2. Redesign Overview Overall Project Status Time Line
Pilot Purpose and Scope
Implementation Considerations
Reference Tools
USPS/USAS
What does it look like?
What does it do differently?
Grid Functionality
Forecast
Reporting Capabilities

3. Overall Project Status
User Acceptance Testing (UAT) is ongoing
Two-Month Pilot Program is complete
Project is operating under the guidance of the Fiscal Redesign Oversight Committee (FROC)

4. Overall Project Status
Additional requirements have been defined for Accounts Receivable and Equipment Inventory
Accounts Receivable build project has begun
Project updates are being issued to District Treasurers, and also through the OASBO and SSDT Newsletters
Many ITC’s have requested demo instances

5. Timeline Pilot Program – Completed
Adjust – September 2017 through January 2018
Fix, correct, update, modify, enhance
First Wave Began – January - June 2018
3 ITC’s and 8 districts
Second Wave Begins – July - December 2018
Includes additional ITCs and up to 20 some Districts
Waves Three Through Eight - Every Six Months
Includes up to 90 Districts per wave
Currently-Planned Classic Decommissioning
End of CY2021
Note: these are tentative wave numbers

6. Implementation Considerations
Key Processes:
Data Migration – No Data Conversion or Cleansing Required
Can migrate anytime during the month “ between payrolls”
User Training – Two to Three Days
Precertification authorization
Dual entry for at least one payroll and one month end

7. Migration vs. Conversion
All files moved from Classic to Redesign
Account code same as classic
All data history is transferred
Conversion
Data may need to be reentered into a new format
Data sets may be different S=single to 1=single
Account code may differ
History may not be accessible

8. Reference Tools https://wiki.ssdt-ohio.org/display/p
User and Technical Documentation
Newsletters
Recordings

9. Redesign What does it look like
Grid Format
Customizable with ability to pull reports from the grid
Posting periods
Open vs. Current
Canned Reports
More complex with many choice options
Template Reports
Less complex, easily customizable
Custom Report Generator
Advance query, save query, pull in to report generator
Write your own report or customize a template report
Exports directly to PDF, Excel, HTML…

10. Grid View Grids can be: Customized Sorted Filtered Used for quick view
Used for detail view
Export to report in excel, pdf….....
Advanced query
Query can be saved to generate reports
Show UI but have a screen shot available in case wifi is not working.
Grid View

11. Demonstrate USAS Process
Drop Down Menu
Receipt
PO with or without requisition
Invoice and process check
Reconcile and un-reconcile check (auto reconcile)
Transfer and Advance and repay
Distribution / Error Correction
Have a template of each area to enter. Ie: receipt from, amount, account,
Have Requisition template with vendor name and account #, item, amount, account,
Invoice number,
Transfer and advance name and amount

12. Demonstrate USAS Process
Ability to process in future month
Ability to rerun report in past months
Invoice, refunds & requisitions have Legacy version
Refunds have recently been rewritten into the Redesign
Activity Ledger Grid
Provides similar access as EIEIO but with printable reports
Have a template of each area to enter. Ie: receipt from, amount, account,
Have Requisition template with vendor name and account #, item, amount, account,
Invoice number,
Transfer and advance name and amount

13. Demonstrate USPS Process
Drop Down Menu
Job Calendar review
Dashboard – show each area
Modify Payroll by Paygroup
Modify and Unpost and Repost Payroll
USAS can return payroll for correction before posting to USAS accounts
Walk through process. Will have John Brown already entered and will have a payroll with two paygroups, one person each
Already entered

14. Forecast What does it look like
Grid Format
Generated in
CSV
Excel
Forecast lines show on
Revenue codes
Expenditure codes

15. Forecast What does it look like
Show in UI

16. Forecast Line Items
Revenue
Expenditures
Show in UI

17. Canned Reports USPS Reports: Canned Template Custom Generated PDF
Excel
HTML
Shoe in UI
Canned Reports USPS

18. Template Reports USPS Reports: Canned Template Custom Generated PDF
Excel
HTML
Show in UI
Template Reports USPS

19. Canned Reports USAS Reports: Canned Template Custom Generated PDF
Excel
HTML
Show in UI
Canned Reports USAS

20. Canned Reports USAS Reports: Canned Template Custom Generated PDF
Excel
HTML
Show in UI
Canned Reports USAS

21. Report Manager Generate and download reports
report definitions to other Districts
Upload report definitions from other Districts
Download to various outputs
Excel, PDF etc. Example next slide
Share reports with others within your district
Advisors
Principals

22. Top Ten Ability to reopen “current period” for corrections
Ability to have multiple “posting” periods open
Ability to delete payroll without loss of exception
Ability to be in multiple working screens
Ability to pull reports directly into Excel
Ability to customize individuals grids
Auto population of account codes
Employee Dashboard
Web based operating system

23. Thank You Wiki Demo: Questions?
Questions?