1. Keeping Up To Date Services from The Knowledge Network
Introductions, lights off?
Key focus – KUTD & what is available via TKN.
Not an overview of TKN but will provide some background and highlight some key areas of the site (also materials in packs, highlight H&T, library services, etc.)
There will also be opportunity to ask questions about TKN and any related services.
We’ll also be looking at the Shared Space as a tool to participate on online discussions.

2. Outline
Rationale
Personalising the homepage to display links to your favourite websites
Using RSS feeds
alerts
Refworks and Refshare
Rationale – brief overview of our services, not just support using TKN also support finding, using (and sharing) information.
KUTD is key element of managing new information and knowledge and we’ll focus on a range of these services which include: - Personalisation feature available on TKN (My Quick Links, My Journals, My News and Updates)
RSS feeds (will explain what they are) and highlight Feeds Library
alerts using Zetoc
Refworks and Refshare – store references and share colleagues

3. Learning Outcomes
Add access to frequently used websites and journals to your homepage
RSS feeds
Know what they are and the benefits
Know various way to access
Save examples to your homepage
Set up alerts for table of contents
Add references to Refworks and know how to share these with others
As we go through the different services, hands-on to put what you’ve learned in to practice.
Also support documentation in your packs to help you with this and have reference materials to take away and re-use after today.
At end of session you will be able to do the following…(as outlined on slide).

4. Rationale
KSG provide a range of services to support finding, sharing and using knowledge
Support to develop information literacy skills
KSG provide a range of services to support finding, sharing and using knowledge, IL skills
We provide access to subscription and free content and the services we will discuss today are an alternative way to tailor access and to use the resources (reiterate KSG not just about supporting access to TKN but support in finding information to use and share in work and practice, etc.)
H&T pages on TKN provide access to range of guides and demos – useful to know so you can highlight to other staff (IL portal support also)
This session is supported by 3 guides
Keeping Up to Date, Refworks and Refshare

5. Efficient and effective information use : from searching to using
Question What do you need to know?
Source Where will you look?
Find What words will you use?
Evaluate Is the information ‘good’?
Combine Have you learned anything new?
Share How will you share it?
Apply How will you use it?
This is our process model. It was designed to make each of the steps clear and to act as a memory prompt and a learning tool to help all of us develop what are called our information literacy skills. These skills become stronger with continued practice and information search, recovery and use becomes faster and easier the more skilful we become.
The services to be discussed today are an alternative but personalised source of information to combine, share and use, apply.
Highlight each step and examples (refer to notes, e.g. highlight Search and filters to different types of content)
A lot know already and do, useful to highlight steps and pass skills on to colleagues, networks
IL portal, includes modules to support this (e.g. clinical staff appraise evidence) – link slide, info. overload KUTD services useful tool to manage info.

6. Personalising your homepage To move a widget, simply click and drag.
Select “Add/Remove stuff” to add or remove widgets from the homepage
To move a widget, simply click and drag.
TKN starting point – overview personalisation/customisation features (widgets – boxes of content can be edited, moved, removed, added)
Alter homepage, content and design, how move, edit widgets
Personalising
your homepage
Use the “edit” option to change the content of a widget.

7. Edit content in widgets – linked to My Resource Space
My Journals
My Quicklinks
As well as move, can edit content widgets and personalise
By personalising can provide quick and easy access to favourite resources, improve efficiency (not always have to search same resources) and as we’ll see with My News and Updates, keep up to date with latest information.

8. Adding favourite journals
Search
Journal of advanced nursing
From the eLibrary widget you can search for journals, articles and books. You will also get journal and books from the main search. There is also access to the contact details of local libraries.
Search for a journal and add to My Journals (e.g. Journal of advanced nursing)

9. Search results page (highlight filters, fewer from jnl
Search results page (highlight filters, fewer from jnl. title search) print and electronic (shelcat) Mark records – save and share (explain) options, , print, save, etc. add to MRS

10. Add to MRS
MRS – favourites, available anywhere any PC as long as have athens login, where you can manage your favourite resources

11. The default is to show on My Home but you can opt to hide
Click My Journals tab to see the newly added Journal of Advanced Nursing.
The default is to show on My Home but you can opt to hide
Journals appear in My Journals tab and (or store just in MRS ‘Hide on My Home’)

12. My personalised homepage.
Also stored in My Journals widget on home – quick access next time login
Do the same with My Quick links, My e-Learning e.g. favourite databases, guidelines, policy documents, NHS sites, etc.
Also option in MRS to add own resources (i.e. not from a search) title/URL box only as these as quick links
When look at Feeds, we’ll see how My News and Updates works in a similar way but different content.
My personalised homepage.
This process can be repeated to display frequently used websites in ‘My Quick Links’ widget.

13. Practical 1
Try adding Journal of Advanced Nursing, or one of your choice, to your My Journals widget on the homepage
Add a favourite website to My Quick Links
You could also try -
To move the widgets around
Try looking at what is available from Add / Remove stuff button
Practical 1 – exercises, can refer to KUTD document and TKN guides for assistance

14. What are RSS newsfeeds? RSS feeds displays
new content added to website without having to visit the site.
journal publishers provide feeds on publication of issues
A library of feeds is available
You can add new feeds to share which will be moderated then available to all.
In addition to adding quick access to favourite content, also add quick access to up—to-date information via news or RSS feeds.
What are feeds – content from websites that you can view from one place, keep up-to-date without having to return to same website or clutter up box. Viewed from feed reader – My News and Updates is one on TKN homepage, collate in one place, link to full details of story, article
Examples – news stories, TOCs, articles, publications, db searches,
Feeds library tool we’ve developed to search for feeds also add new feeds direct to TKN.

15. My news and updates tab
Access feeds library from My News and Updates in MRS or direct…

16. http://www.feedslibrary.scot.nhs.uk Search and browse by type –
Opportunity to review and explain types available (latest 10 feeds on display)
Search for feeds, can be specific journal title, subject, etc.

17. Example of a record (search results)
Options – add to MRS, will appear in My News and Updates feed reader(widget)
Also add to MCS (if administrator) add to other readers if use your own, copy RSS url can send to others for example

18. Click on Add to MRS – confirmation screen.

19. Click on TKN link (top right) to view feed and contents in My news and updates (latest news items, articles, etc.)

20. The contents are now accessible from your homepage
Update slide
You will see alert with news stories, can also manage how many stories you want to display (max of 6), click on link of journal, service to see the contents of your feed (news stories, articles, etc.) Depend on resource feed update daily, weekly, monthly, etc. (IE6)

21. Practical 2
Go to the Feeds Library
Browse the options under subject and type
Add a useful journal or topic newsfeed to your News and updates
Practical 2 – KUTD guide provide more information.

22. Email alerts From ZETOC service Email sent when an issue is published
From the you can click through to the full text if available on The Knowledge Network
You can add to a Refworks database – see next section of presentation
Next look at setting up alerts to TOCs of favourite journals or subjects of interest using Zetoc Zetoc contains content from 20,000 jnls and 16,000 conference proceedings, from years 1993-
Set up alerts new issues (or articles) come in
Add references to reference management tool Refworks – looks at in more detail later.

23. Search TKN for ZETOC (first link) may need to login.
Also available from My News and Updates but currently only if not logged in to TKN.

24. Once logged in you can set up alerts ‘Zetoc Alert’
Can also search for articles, access help, FAQs, journal lists, RSS (copy in to Feeds Library)

25. If accessing this resource for the first time you will need to enter the address you want alerts to be sent, you can also have a list name (have multiple lists for different alerts). Only need to do this first time if updating just select list name and (add journals/searches)
Option to also add URL links to articles these will be contained in and take you through to Zetoc where you can access full-text options via SFX (and import in to Refworks, etc.) Lists expire after 12 months but receive reminder. Can also delete, rename lists.
Option to add journals (for TOCs) or searches (articles on chosen keywords) at this stage.

26. Browse by subject or A to Z as well as search.
If already added titles appear on left.

27. When you have found what you are looking for, click Add button to add to your list.
You can renews lists at any stage or remove titles using the Renew/Modify list at the bottom of the list on the left of the page, e.g. might be getting to many s and reduce the number.
You can also mix subject, searches as well as journal titles and option to have alerts to Authors as well.
Once click Add button it changes to In List to show it has been added and you know next time you login that this is part of your list.

28. Link through to full-text options
When you receive alerts, click on URL (if selected) link through to Zetoc where you have some options, include:
SFX link to TKN and full-text options (electronic or document delivery)
Also record to someone else or save as text file
No logout for Zetoc, just go back to TKN or other services.
Reiterate help materials available on their site, also access via TKN H&T pages and stages outlined in KUTD document in packs.

29. Practical 3
Go to ZETOC from the News and Updates widget (or search The Knowledge Network)
Find journal titles that it would be useful to receive updates.
Remember not to select too many as you will receive s!
KUTD guide for stages.
Access Zetoc – 2 options.
Journals, searches or authors.

30. Refworks and Refshare Refworks Refshare
Refworks is a tool to manage references and citations. References can be added from The Knowledge Network, from the databases or manually. It is available to all with an NHS Scotland Athens username
Refshare
RefShare allows a RefWorks user to easily share a folder of references or their entire database with colleagues to share references while collaborating on a shared project or piece of research.
Now look at reference management tool Refworks and it’s accompanying sharing tool RefShare
Refowrks – online ref. mgt. tool help users (researchers) easily gather, manage, store, share references, information as well as generate citations and bibliographies (not cover are help guides). Can be access from quick links on TKN homepage.
Refshare – allows RW user easily share folder of refs. (or entire db) with other RW users. Ideal tool to supply reading lists, current awareness services, also be used by staff, colleagues collaborating on shared project or piece of work.
Highlight guides for more info.

31. Search for an article using the main search box and filters OR use the eLibrary articles search
Can save articles from search of TKN in to Refworks (only one at a time)
Search TKN for articles (elibrary article widget)

32. Use filters to refine results
From results, click on ‘Save citation to Refworks’ (only one at a time)
If searching online dbs, e.g. medline, cinahl can add multiple refs. from a search.
Also add text files or manually import refs, e.g. book references, conferences.
Guides provide full options.

33. Asked to login – make sure select the ‘Athens users’ login option.

34. Once logged in, presented with this screen confirm import.
‘View last imported folder’ to view references as it appears in RW (varying amount of bib. Info. from different services).

35. You have the option to create a new folder or add the new citation to an existing folder
From with RW create folders to better manage references, useful if working on diff. projects, research, current awareness, etc.
Again help provide more info, on this, fairly straightforward.

36. Clicking on Share Folder displays a URL to the shared folder which you can to others or link to from a website.
You can then share folders (or all references) using Refshare which is accessible from within RW.
Guide provides detailed steps in this process, quick overview: Folders – Share Folders OR Tools – Share References
Lists folders, click Share Folder

37. See the guide for more details
Sharing folders
the link
Add it to a website
Set up an RSS feed to be alerted to changes
See the guide for more details
Next page list URL can use to link to share with others and options on how want to share options (export, print, create bibs, etc.) Post comments on references (again useful if working in collaboration) Also create RSS feeds to folders, colleagues can kutd with additions to your folder. URL on website (e.g. on CBT or Shared Space) or to colleagues
User perspective, click on link access refs. and options provided by owner and SFX link to options
Guide for more details.

38. Practical 4
Conduct a search and save one or more useful references to Refworks – use the handout to help you.
Consider times when it would be useful to share a folder.
Following the Shared Space demo you can click on a Refworks folder Belinda has added
Refer to refworks and refhsare h/out.
Suggest looking at folders and sharing folders, think about how this can be used.
If Belinda has not added shared folder show CBT option
TKN/cancer-care
Refshare widget