1. Administrational Guide for Medical Students at the UPMS
Hints for Freshmen
Administrational Guide for Medical Students at the UPMS

2. Registrar’s Office (RO)
Opening hours of the RO
In instruction period:
Monday - Friday: – 12.00
Thursday: – 15.00
Educational organization and administration:
General Medicine and Dentistry:
Ms Eniko Portik-Dobos

3. Technical Background Faculty website (http://aok.pte.hu)
Neptun (native and web-based platforms)
Education admin:
Enrollment/ setting student status,
booking courses, booking exam dates,
checking status, payments, grades
username for Neptun = university ID (Neptun code)
lost password → ask RO for a new one
Neptun Meet Street:
Contacting teachers, fellow students, even consultation
Sharing educational materials (up- and downloading lecture materials, home works, mid- term test results, exam sheets, etc.)
Faculty website (
Downloadable publications (timetable, program booklet, forms, schedule, etc.)
Contact details for departments/clinics and for teachers

4. Neptun

5. Faculty website

7. Matriculation
Creating legal status with the University – for the first time
Collective enrolment: 29 August
Matriculation in Neptun: until 1 September
Active (tuition fee, attending courses, taking exams, etc) OR passive (no tuition fee, no courses, no exams)
In the upcoming semesters you need only to enroll (set the status)
Guide to matriculation on the website (under guidelines)
Print out the matriculation card, and bring it to the RO.
If you have a problem → to: (print screen) within the deadline
If you want to start with a passive semester, you still need to matriculate!

8. Matriculation

9. Course registration
Through Neptun: Signing up for the subject and for the course (lecture, seminar, practice if available, to a specific group
Taking up/dropping obligatory courses: 1 September
Taking up elective and optional courses, criterion requirements:
29 August
Dropping elective and optional courses, criterion requirements:
5 September
Courses based on each other → see prerequisites
If you have any problem → to:
(print screen) within the deadline

10. Course registration

11. Educational matters
You will have another presentation day in October (exact dates later):
Detailed informations about curriculum and exams etc…
Please attend!! Not obligatory, but highly recommended.

12. Studies: A general overview

13. Types of courses
Obligatory subjects: a course-unit the completion of which is required from each and every student of the programme (80% of the total number of credits)
Elective and Optional subjects: (15% + 5%= for General Medicine and for Dentistry)
Criterion requirement: a requirement to be fulfilled obligatorily to which no credit is allocated. (summer practices, physical education, language requirement)
Total number of credits on General Medicine: 360
Total number of credits on Dentistry: 300

14. Further possibilities for gaining credits
Student Project Research
Demonstrator Activity
Nursing Activity/ Ambulance Activity: 
technical subjects, elective or optional credits

15. Helping the academic progression
Signing up for courses in time
Follow the recommended curriculum
Prepare regularly for your classes
Schedule your exams for the beginning of the exam period

16. Year representative Group Leaders
Helping group members.
Keeping contact with the Ro and teachers.
Year Representative:
Keeping contact with group leaders and course directors in the exam period.
Helps in summer practice related matters.
Choosen Representative and group leaders please send an to Eniko Portik-Dobos in the RO.

17. Studies: The school year

18. The School Year
School year ( ) 10 months: September – July Exact dates always on the website of the RO (Announcements)
Fall Semester
weeks: September – January
Spring Semester
weeks: February – July
1. Registration period: 2 weeks
enrolling/matriculation,
booking courses
1. Registration period:
last week of previous exam period
enrolling, booking courses
2. Instruction period: 14 weeks
classes, mid-term attendance, papers…
2. Instruction period: 14 weeks
1 week extra: Easter holiday
classes, mid-term attendance, papers…
3. Exam period: 7 weeks
exams, exams, exams
3. Exam period: 7 weeks
exams, exams, exams

19. Certificate of student legal status
From 3 September, 2018 (Monday) RO can give it personally
Authorization on paper or by (registered address from Neptun)

20. Timetable 1. Capital letter  lectures
2. Small letter  practices and seminars
* odd week
**even week
Contains only the obligatory subjects
Groups set by the RO, appr. 25 people
attending practices and seminars in groups
Group leader / year representative

21. Timetable

22. Completing a course
End of semester signature (testifying attendance in course) only electronic signature in Neptun; if denied, you cannot take exam!
Absence
from less than 15% of the classes of the course-unit cannot be condemned for absence (unless the course director informed the students about stricter expectations in the course description or in writing at the beginning of the semester)
between 15 and 25%, course director shall decide on accepting the semester
reaches 25% (for any reason, with or without a certified excuse) you cannot be granted entry to examination.
The course director can refuse to give electronic signature for other reasons announced at the beginning of the semester – e.g. missing a mid-term task or assignment – and can allow the student to make up for it until the end of the second week of the examination period. - See conditions/expectations for acceptance of the semester.

23. Financials

24. Tuition fee To be paid for active semesters.
Once you activated your semester and request late passivation later → 40% + pro rata in every month
Pay by bank transfer, via Neptun (Simple pay) or at the cashier in USD
notification about payment details appr. 2-3 weeks before semester start by the Finance Department (not the RO)
Proof to be submitted to the RO
Tuition fee contract later.

25. Don’t forget 
Group compositions will be published on the lecture room doors after all the presentations today
Tomorrow (29 August) bring your Neptun username + password, and your passport with you
Be at the meeting point on time
Bring every missing document to Student Service Center this week
Print out the schedule, timetable and curriculum for yourselves (it is a huge help)

26. Ceremonial opening of the academic year
EVENT
Ceremonial opening of the academic year
UP Medical School Aula, Szigeti str. 12 Sunday, 2 September, :00,
arrival 16:30!
Obligatory
Oath
Dress code/Suitable for occasion

27. Thanks for your attention!