1. Student Activities Centralized Training
The intent of this slide is to introduce the Senior Undergraduate Grant– estimate less than 30 seconds – This entire Session should take minutes to complete
Session 6
Undergraduate Program Equipment Grants

2. Undergraduate Program Equipment Grants
Pop Quiz: 1. True or False: Undergraduates students apply for the Undergraduate Program Equipment Grants? 2. True or False: Applicants have to plan one academic year ahead of the time they require the grant? 3. True or False: Only one school per year wins the grant?

3. Undergraduate Program Equipment Grants
Examples of former grant applications
Apparatus to demonstrate Thermodynamic cycle
Refrigeration Compressor test station
Ground source heat pump demonstration
Workbench hydronic System
Solar technologies demonstration.
Portable HVAC systems for classroom use.

4. Undergraduate Program Equipment Grants
Who can apply for the Grant?
Grant application must be submitted by the faculty member(s) responsible for the project
What is funded by the Grant?
Funds used to fund equipment and supplies for Senior projects, Undergraduate HVAC training labs, or 2 year technical school projects
Computer hardware and software not funded
University overhead and faculty or student salaries will not be funded.

5. Undergraduate Program Equipment Grants
What is the Grant ?
ASHRAE Undergraduate Program Equipment Grants provides grants to engineering, technical and architectural schools worldwide with the goal of increasing student knowledge, learning and awareness of the HVAC&R industry through the design and construction of senior projects.
Grants are to be used to fund equipment and supplies for senior projects, 2-year technical school projects and undergraduate training HVAC labs that focus on ASHRAE-related topics.
The intent is to provide an overview of the Grants – estimate is 3-4 minutes

6. Undergraduate Program Equipment Grants
What is the Grant?
Grants are funded up to $5,000 USD.
Approximately 35 grants are awarded annually (Based on the $128,000 funds)
Funding from other sources is highly encouraged but not required.

7. Undergraduate Program Equipment Grants
Trends in Applicants
39 applications in 2015
46 applications in 2016
58 applications in 2017
45% outside North America.
49 of 58 had student branches / members
22 first time submissions
10 matching submissions from industry

8. Undergraduate Program Equipment Grants
What is the application process for the Senior Undergraduate Grant?
Download application from:
Select “save as” and complete the application on line
Return application electronically to Katie Thomson,  in Microsoft Word Format by December 15.
Late or incomplete entries will NOT be accepted.
Full directions and requirements can be found at
Direct questions to Katie Thomson

9. Undergraduate Program Equipment Grants
What does the Application Look Like?

10. Undergraduate Program Equipment Grants
How are applications judged?
ASHRAE related topics (30%)
Adherence to guidelines (10%)
Long Term Student Impact (25%)
Number of students participating (15%)
Adequate funding request (15%)
Student involved with ASHRAE (5%)
This slide illustrates the HVAC Design Calculations category – estimate is 3-4 minutes

11. Undergraduate Program Equipment Grants
What makes a Grants Application Successful?
Has an ASHRAE-related topic
Has a well stated purpose
Engages many students and contributes to the broader learning experience of many students.
A senior design project might engage 5 students
A senior design project for future use in HVAC teaching labs will reach hundreds of students is better
Student Branch
Description should not be overly technical
Materials list and budgeted amount
Does not exceed $5,000
Include any equipment donations, financial support and mentor support from local industry and local ASHRAE chapter
Application filed on time. Late applications will not be accepted.
Bonus points for early submission

12. Undergraduate Program Equipment Grants
Common Pitfalls in Grant applications
Unrelated topic
Not engaging students
Expense Breakdown – missing, or inconsistent
Ineligible expenses
Travel, conferences, labour costs, Computers

13. Undergraduate Program Equipment Grants
What Dates do I need to know of for Grants?
Applications are due December 15th
Applicants will receive notification after the winter meeting, usually in late February
An unaccepted project proposal may be revised and re-submitted the following year.
Funds for successful Grant applications are available after August 2nd.

14. Undergraduate Program Equipment Grants
What are the responsibilities of Grant Recipients?
Any funded project not completed (as indicated by non-receipt of a mid-year progress or final report) will result in the removal of the school from consideration for future grants.
A video of the grant project will be expected with the final report. Video will be a minimum of two minutes, max 5 minutes

15. Undergraduate Program Equipment Grants
How can SA Chairs help promote the Grants?
schools in the area with student branches (faculty)
reach out to schools with applicable programs
Seek out schools and faculty who should be applying
grant recipients to do poster sessions or “table top” at CRC & Chapter

16. Undergraduate Program Equipment Grants
Questions?