1. Reservations and Events
How to Use Reserve West
Reservations and Events

2. Reserve West Quick Facts
The web app is accessible 24 hours per day from users’ cell phones or computer.
Booking through the web app allows users to browse all available rooms on campus when making a request.
Users are able to view, edit, or delete the reservations online.
Users can now request services from WIC through the reservation process.

3. Where to Access Reserve West (Web App)
Visit the reservation web page at
Click “Reserve Space”

4. Reserve West Homepage Log in here with your UWG username and password.
Can’t log in? Please contact for assistance.

5. Reservation Process Overview
Enter Reservation Details
Add Services
Select Room
Enter Date, Time, & Attendance
Select Reservation Template

6. Select Reservation Template
Step 1: Select “Create a Reservation.”
Step 2: Select the template that best describes your meeting/event.
The “Simple Meeting” template is only available for UWG Faculty/Staff.

7. Enter Event Date/Time/Attendance
Select Date
List start and end times
Click here if the event happens on a regular basis.
Add the # of attendees to filter only the rooms that are large enough to accommodate the request.

8. Select Room(s) Click here to select the room.
Click the room name to view more information on the room such as pictures and features of the room.

9. Add Services
Need to request services for setup, additional equipment, or clean-up? You can now request this through Reserve West!
Choose the quantity and make sure to add instructions as you would have previously done via .
Select the services you need for your event.

10. Enter Reservation Details
Click “Create Reservation” to complete the reservation request process.
Enter meeting/event information into all required fields.

11. What Happens Next?
The room request will be routed to the approver of the venue selected.
You will be contacted via /phone if additional information is needed.
Requests that require additional approvals from campus partners will be routed through the system. No more paper forms with the exception of the Food Safety Plan and Raffle Permit.
You will receive a confirmation once all approvals have been added and the space is confirmed.
Please do not advertise your event until the reservation has been confirmed.

12. Managing Reservations
Need to make changes to your reservation? You can view the status and make any changes through the Reserve West web app.
Click here

13. Managing Reservations (continued)
Choose the area of the reservation request that you would like to make changes to
Check the status of your request here.
Select the reservation you would like to edit.
Need to add an additional meeting date or room with the same meeting/event name? Select “New Booking.”

14. Reservation Policies and Procedures
Visit the Reserve West web page at
UWG’s Reserve West web page provides users with more information on UWG’s policies and procedures for reserving space on campus. You will find venue specific guidelines and general policies and procedures on the navigation bar.
Please contact us at for any additional questions or concerns.