1. Initial Planning Conference
County Exercise Series
Initial Planning Conference
Table Top Exercise
Welcome
Introduction of planning team members

2. Today’s Agenda Introductions Scope of Exercise Jurisdiction/Venue
Review/Confirm Exercise Objectives
Develop/Confirm Exercise Plan
Scenario
Staffing/Organization Chart
Documentation
Evaluation
Debriefings
Support Requirements
After-Action Report/Improvement Plan
Tasks
Future Conference Dates
Others
Questions

3. Today’s Goals Initial Planning Conference
Understand the Tabletop Exercise (TTX) process
Discuss TTX structure and participation
Initiate planning now
Propose and discuss design objectives
Identify appropriate agencies and personnel for
participation
Create a scenario
Highlight requirements and roles of all parties
Finalize receipt of relevant local SOPs and EOPs
Discuss site and participant requirements

4. Today’s Goals
Lock in exercise planning & execution schedule
Identify Tabletop location / room layout as well as for future planning meetings
Request of relevant EOPs and SOPs
Confirm Mid and Final Planning Conference xxxx, 2006 / Time / Location

5. Facilitated Tabletop Exercise
One-day / 5-6 hour exercise
Local, State, and Federal response groups
Across the functional spectrum: (Medical Facilities, Public Health, Fire, EMS, Law Enforcement, HazMat, Emergency Mgmt.)
Usually two to four distinct modules or phases/example
Warning
Response
Recovery
Restoration

6. Example TTX Room Layout
80’
Screen
Projector
Public Information
Public Safety
Public Health
EOC
Observers
80’

7. Example (2) Room Layout 40’ Screen
Projector
Players from same jurisdiction seated around one large Table.
Discussion questions heard by all.
Best for smaller groups.
Observers
80’

8. Sample Objectives
Assess the county’s ability to conduct effective Damage Assessment
Initiate and practice a unified command for protocols including County OEM, Public Health, Local Law, Fire
Assess the effectiveness the Debris Management policy
Utilize the functional PIO’s with in a Joint Information Center
Assess the Hospitals ability to coordinate and communicate with partner agencies.
Initiate Mutual Aid for long term response and recovery
The community will select 4-5 objectives that will incorporate desired concepts into the exercise

9. Scenario What – Where – When Identify the Hazard Identify the Site
Time
Example: Preliminary assessments of damage resulting from Hurricane Terry are in progress throughout Long Island Nassau Co. as the storm passes and begins to weaken. Apparent casualties include persons trapped in congested traffic areas, and many are estimated to be lost from structure collapses as the storm made landfall. Destructive forces of the sustained high winds severely damaged the Nassau Co. areas. Many are reported as missing or were identified as individuals that were carried away by storm surge. Reports from area hospitals indicate many who were unable to evacuate and sheltered in-place were injured by flying debris or glass shards from broken windows.
Insert other scenario information that would relate to the triggering of the terrorism event (e.g., device(s) that initiate the incident) and will add realism. For example, planning team members may choose from the following list for a terrorism event involving a chemical, radiological or explosive scenario.]
Single or multiple devices
Will disperse agent into the venue based on delivery method selected
Secondary Devices
May be conventional or chemical filled
Target first responders or Incident Command

10. Spokesperson designated to present issues
How Modules are Conducted +
Situation Update
Modules
Caucus/Discussion
Facilitated Discussion
Spokesperson designated to present issues

11. After-Action Report Improvement Plan
Distribution
Local Jurisdictions
Purpose
Provide Feedback
Pass on Lessons Learned
Objectives
Recommendations
Observations
Innovations

12. Exercise Process/Timelines
Table Top (TTX)
Initial Planning Conference 10/25/06
Mid Planning Conference (MPC)
Final Planning Conference (FPC)
Conduct Exercise
Develop AAR
Locally Develop and Implement an Improvement Plan
After-Action Report Improvement Plan
Distribution
Local Jurisdictions
Federal Partners

13. Planning Decisions Finalize Design Objectives Identify Participants
Assign Task/Organizational Chart
Identify Exercise Location
Identify Relevant EOPs and SOPs
Confirm Mid Planning Conference (MPC): [Date] / [Time] / [Location]

14. Organizational Structure

15. Support Requirements Facility Location – Site Visit Times Lunch
Equipment
Large Projection Screen
Public Address System (Wireless?)
Support Requirements
Room Setup
Sign-In / Administration Support
Coffee / Refreshments / facilities
Facilitators / Presenters / Subject Matter Experts
Security
Access
Media Support / Considerations
Video and Multimedia Support

16. Midterm Planning Conference
Meeting Objectives
Review Situation Manual (SITMAN)
Ensure local satisfaction with the planned TTX
Increase event success through coordinated, comprehensive planning
Reduce uncertainty regarding the exercise
Items for the MPC
Continue logistical planning and administrative support for TTX
Identify Local Evaluator/Subject Matter Experts (SMEs)

17. Questions?