1. Monitoring and Evaluation
Module 11
Monitoring and Evaluation

2. Basic M&E Requirements of a Joint Programme
Every JP Document should have an M&E Framework and an M&E Plan
It should be derived from the UNDAF or Consolidated Appeal Process
M&E Framework and Plan
If the JP is rooted in the UNDAF, this should be derived as soon as the UNDAF framework/plan is completed
The M&E Framework should define the impact, outcomes and outputs, with indicators
The M&E Plan should schedule all major M&E activities and articulate how, when and by whom the results will be measured

3. Considerations for Developing an M&E Framework and M&E Plan
All partners are jointly responsible for the M&E framework and plan
Ensure the coordination of field visits between partner agencies for monitoring JPs
Implementation of M&E Framework should be shared among Agencies according to thematic and geographic presence/capacity, suited to the purpose
Existing data sources should also be used for measuring baselines and for tracking results
The cost of M&E activities should be incorporated in the JP budget .

4. Before implementing a JP, review the M&E plan and ask:
Who will do what?
When will it be done?
Where will it be done?
How will it be done?
How much will it cost?
All financial inputs should be tagged for identification to the JP, for easy extraction of data

5. Evaluation of a Joint Project
Five Standard Evaluation criteria should be used
Relevance
Effectiveness
Efficiency
Impact
Sustainability
Coherence and, management and coordination
should also be considered

6. Evaluation of a Joint Project
Using standard criteria for evaluation:
Relevance
Of objectives to local beneficiaries
& consistent with international goals and commitments
Effectiveness
Have the invested resources achieved the desired result?
How has the JP contributed to achieving the national agenda?
How has the JP enhanced ownership and helped development of national capacity?
Efficiency
How has the JP affected transaction costs for the government and agencies alike?

7. Evaluation of a Joint Project
Using standard criteria for evaluation continued...
Coherence
To what extent are:
partners working together
gender, HRBA & RBM understood and pursued in a coherent fashion?
capacity development based on and pursued according to common analysis?
Sustainability
What is the probability of benefits accruing after the JP comes to an end ?
Management and Coordination
How well are responsibilities implemented in a complementary fashion?
How well have the coordination functions been fulfilled?
What have been the effects of the coordination/ lack on the programme?

8. Review of Annual Work Plans (AWP)
JP Work plan reviews need to be performed
The results feed into the JP SC for overall review and monitoring
The results of the reviews are reflected in the UNDAF Theme Groups

9. CCA/UNDAF Planning Cycle
Joint Programme Cycle
JPs in Annual Report
JPs in Annual UNDAF Review
JP Reviews
Implementation
& Monitoring
JPD, MOU, LOA signed
JPs Modified/Established
Mid-Term UNDAF
Review JP
Review s
JPs/UNDAF
Evaluation
UNDAF Mid Term Cycle
CCA/UNDAF Planning Cycle
CCA
IDENTIFY JP
Agency Programme Docs Discussed at HQ
Discuss JP with Donors/Partners
Agency define Programme
Formulate JP
Joint Strategy Meeting
JPs in Operations Documents
Agency Ops Docs signed with governments
Agency Programme completed
UNDAF

10. End Module 11