1. Title I Interchange
Data, Program Evaluation and Reporting (DPER) Office
Unit of Federal Programs
May 2016

2. Why we collect Title I Data
All states that accept Title I money must report to ED how many students benefited from that money
Part of Colorado’s accounting for the state’s use of Title I funds
Numbers of students by district by:
student group (race/ethnic, IEP, FRM, EL)
program (SW vs. TA)
educational service (math, reading, science, etc.) 2

3. Title I Interchange Improves Data Accuracy
All students in SW program considered Title I
We need districts to report students served in TA schools
No way to report students’ Title I resources in October Count or EOY
When we ask for that separately (old CSPR collection), data too discrepant
Title I Interchange accepts Title I TA students and their services in same system
ONLY districts with TA Title I school(s) use Title I Interchange
ONLY TA students receiving specific services are entered 3

4. No students in school considered Title I regardless of FRM eligibility
Not Title I
Title I TA
No students in school considered Title I regardless of FRM eligibility
Title I SW
Only students in academic need and targeted to receive Title I-funded resources considered Title I.
All students in school considered Title I regardless of FRM eligibility 4

5. Title I FRM!
FRM eligibility does not mean Title I. FRM % helps determine if school gets Title I $$$
FRM students in non-Title I schools cannot be Title I
FRM students in Title I TA schools who perform well are not Title I
Non-FRM students in Title I SW schools are considered Title I
Title I schools change based on district decision about which grade spans (EMH) will get Title I funds
Student only TA Title I IF school is Title I AND student has academic need and being served 5

6. Data Submission and Management

7. Title I Interchange Data Fields
District Code (4-digit)
School Code (4-digit)
SASID
(10-digits)
First Name
Last Name
Gender 01=female 02=male
Date of Birth (mmddyyyy)
Instructional and Support Services (0,1)
Math
Reading/Language Arts
Science
Social Studies
Vocational/ Career
Other
Support Services (0,1)
Health, Dental, Eye
Supporting Guidance/Advocacy
Other
District Code
School Code
SASID
First Name
Last Name
Gender
Date of Birth
Math Instructional and Support Services
Reading/ Language Arts Instructional and Support Services
Science Instructional and Support Services
Social Studies Instructional and Support Services
Vocational/ Career Instructional and Support Services
Other Instructional and Support Services
Health, Dental, Eye Support Services
Supporting Guidance/ Advocacy Support Services
Other Support Services 7

8. Data Submission: 2 Collection Periods October Count 2015
Submit students in TA schools who already have, currently are, or will receive Title I services or resources in the current year
Take care to report for the current year by making sure the pull-down menu indicates
End-of-Year and Federal CSPR Reporting
Submit any additional students in TA schools who received Title I-funded services/resources after October Count or any time throughout year and specific resources they received
Data will be pulled when EOY snapshot is taken. Use the pull-down menu to make sure these are going in as data 8

9. End-of-Year October Count 2015 TA data already entered
Update and make sure that any additions during the rest of are included
Include students in TA schools who received Title I services/resources any time during year and which resources they received (reading, math, etc.)
Data will be pulled into the End-of-Year (EOY) table
Include any student who received services paid with TA Title I resources any time during , even if student left school/district or services were stopped 9

10. End-of –Year Options
1. Upload complete file with any new students included
Use “replace” option
2. Upload file with only additional students included
Use “append” option
3. Add or edit records 10

11. 11

12. File Upload > Data File Upload12

13. Title I > Add Record 13

14. Title I > Edit Record14

15. Title I > File Extract Download
If you accidentally “replace” your full data file when you meant to “append,” CDE cannot retrieve your data. Once you delete or over-write data, it is gone. Please remember to maintain a complete data file for your own records. 15

16. Common–but easily fixed- Errors
Students not in TA Title I school/grade span
If K-8 school funded at E (K-5) level, 7th graders cannot be entered
Wrong formats
Include leading zeros: Gender (01,02) must have zeros; birthdate format is mmddyyyy. June 5, 1992 birthday is
If using Excel, format as “text” and include leading zeros
Student information errors
Title I Interchange must match Student Interchange. One wrong letter or number, extra space or missing space, results in error
Services not marked 0 or 1; blanks are errors
Upload file name includes blank spaces 16

17. Data Management
Upload student list for October Count snapshot and manage Interchange throughout the year.
Add students as they enter school; change 0 to 1 as students receive services, right within the Interchange
Maintain your own database and “replace” Interchange file as your database is updated or at end of year
Append the Interchange data with new students
Don’t forget “File Extract Download.” CDE
does not have a copy of your data; if some-
thing is deleted or over-written, we cannot retrieve it. 17

18. Remember! We want to report
Data Management
Take care using “Replace;” use only if uploading a complete file. Otherwise “Append” or “Add Record”
Don’t delete students who transfer to an NS/SW school or another district/state
Only students who should ever be deleted are those who never received services.
Maintain data at district or school level
Code services 0 until changed to 1; blanks = errors
Do not delete or overwrite data!!
Remember! We want to report
accurate numbers to ED 18

19. Don’t worry if . . .
A student was served (before/after October count) or left (for another school, district or state)
Just make sure that any student who ever received TA Title I resources during is included
Only students who should ever be deleted are those entered in error (e.g. didn’t receive Title I resources) 19

20. Additional Pipeline Information:
Pipeline Access:
Additional Pipeline Information: 20

21. Donna Morganstern morganstern_d@cde.state.co.us 303-866-6209
Questions and Issues?
Donna Morganstern 21