1. United Way of Benton & Lincoln Counties
Community Impact Meeting Basic Needs Grant process for Benton County
The following is the process used to allocate Meeting Basic Needs funding provided through the City of Corvallis’ Social Service Fund for service to City of Corvallis residents and Meeting Basic Needs funding provided through the United Way’s intervention track for service to Benton County residents.
Revision Date: Oct 2017

2. Community Impact Meeting Basic Needs Grant process
This document contains the following information:
Funding Model definitions (Intervention and Preventative)
Social Service Needs Definitions
Grant Cycle
Process Steps
Process Information
Grant Timeline
Grant Committee Information Gathering Methods
Tips for filling out an Application

3. Corvallis Social Service Funds
Funding Models
Corvallis Social Service Funds
United Way Funds
Preventative
Biannual Grant Cycle
This funding is for
services delivered
within the city boundaries
UW funding is prioritized on funding rural services;
agencies providing only rural services do not have access to the Corvallis SS funding
Meeting Basic Needs
Annual Grant cycle
Intervention
In 2015, United Way adopted a two-track funding model, in order to address Meeting Basic Needs, or emergency/interventions, separately from prevention.
United Way has administered the Corvallis City Social Service Fund cycle and its own Intervention Funding cycle as one process since 2012, providing greater efficiencies for applicant agencies and in the review and evaluation of their requests.
United Way’s Intervention priorities adheres to the City of Corvallis’ Social Service Fund priorities (Council Policy CP section )—funding only emergency and transitional services.
United Way refers to this funding process as Meeting Basic Needs, or the Basic Needs cycle.

4. Social Service Needs Definitions
The following are the City of Corvallis Social Service Needs definitions.
These were created to provide a common set of definitions for the various social service needs of our community.
Basic Human Needs: These are defined as the basic necessities of life which, when absent or threatened, would be considered to constitute an emergency.
Basic Necessities:
Food
Water
Shelter
Warmth
Clothing
Safety & freedom from fear & violence
Access to information
Acute mental & physical health
Transportation
Social services: Programs designed to improve the mental or physical condition of the people in the community. Such programs may include, but are not limited to, mental and physical health, child care, drug and alcohol abuse, vocational rehabilitation, aging, and others as permitted.
Service Types covered by Basic Needs Funding
Emergency services: Programs or services that provide immediate or short-term assistance to meet any of the above basic human needs when absent.
Transitional services: Programs or services that provide people with a short or defined period of assistance to sustain their basic human needs in the transition to self-sufficiency.
Services not covered by Basic Needs Funding
Long-term services: Programs or services that provide permanent or on-going services to citizens.
Preventive services: Programs or services that seek to prevent citizens from needing emergency or transitional assistance.

5. Community Impact Meeting Basic Needs Grant Process
Community Impact (CI) Meeting Basic Needs Grant Cycle Begins (October)
Timeline shared/finalized with Community Impact Committee.
United Way Staff sends out Process Kickoff invitation to agencies through the Benton Partners distribution list.
Cycle Kickoff Meeting (October)
The following is communicated during this meeting
Process
Timeline
Funding Priorities
Informational gathering methods
Application (key information and timing)
Timing for Interim / Final Reports A

6. Meeting Basic Needs application available (February)
Community Impact Committee completes information gathering cycle (October – March)
Meeting Basic Needs application available (February)
Meeting Basic Needs application submission deadline (March)
Grant Allocations (April)
City and United Way funding is confirmed at the beginning of the allocation cycle.
Community Impact Committee reviews grant applications for City Social Service funds. Allocations are based on City funding priorities. The Committee finalizes their recommendations at the end of the review cycle.
Community Impact Committee reviews grant applications for United Way intervention funds. Allocations are based on United Way priorities. The Committee finalizes their recommendations at the end of the review cycle. B
The City Social Services and United Way Funding Recommendation packages are prepared.
(end of April/beginning of May) B

7. B C City Social Service Funding Cycle
Note: City Cycle is completed first due to
the City Council submittal timeline
United Way Intervention Funding Cycle
The City Social Service Funding Recommendation Package submitted to City Council for approval.
(mid May, City Council meeting)
United Way Funding Recommendation Package submitted to UW Board of Directors for approval
(June, United Way BOD meeting)
Approved?
Approved? No
Yes
Yes No
Community Impact Committee works through questions/ concerns raised by the Council. Resubmits in June Council meeting
Community Impact Committee works through questions/ concerns raised by the BOD. Resubmits in July BOD meeting C

8. C United Way creates Grant Award letters.
Letters identify funding allocation from City Social Service Funds &/or United Way Funds
Solicits process feedback from agencies & City Staff for next cycle process improvements (June/July)
Community Impact Committee reviews grant process (including feedback) (August).
ID’s process improvements to implement for the next cycle
United Way Regional CEO & CI Chair meets with Corvallis City Staff to share process improvements & to get updates on any changes in City priorities for next cycle (August/Sept)
Recommended
Changes
Feedback
Address feedback/ modify where appropriate
Changes approved
Changes implemented during next Basic Needs cycle

9. United Way Meeting 2018 Basic Needs Grant Timeline
Action Required
Important Dates
Process Kickoff
October 25
Agency Site Visits
Nov 2017, Jan – March 2018
RFP packet sent / available to agencies
Feb 12
Grant applications due
March 26
Allocation Meeting(s)
Mon April 2 // Mon April 16
Funding package developed (UW Staff)
Final doc review by CI Committee
April 18-May 11
May 7
Funding Recommendations Presented to Approving Body
City Staff: May 8
City Council: May 14
UW Board: May 27

10. Information Gathering Methods
Site Visits
Roundtables
Agencies are assigned to the Community Impact Committee members who are responsible for scheduling the site visits.
These visits are scheduled during Oct, Nov, Jan, Feb, Mar.
Agencies can discuss all of their programs with the Community Impact committee members during their visit.
Roundtable discussions are held on each of the Basic Needs Categories. It is mandatory all agencies requesting either City Social Service Funds or United Way funds attend at minimum of one of these discussions.
Oct: Food Nutrition
Nov: Health/Wellness
Jan: Child/Youth/Families
Feb: Homeless/Chronic
Mar: Homeless/Situational/Transitional
This is the process chosen for this cycle

11. Things to consider when filling out your Application
The Meeting Basic Needs cycle (Corvallis & United Way) funds programs providing emergency and intervention services only.
An agency can use one application per service category in order to be considered for both City Service Funding and United Way Funding.
Service Categories:
Food/Nutrition
Health/Wellness
Child/Youth/Families
Homeless/Chronic
Homeless/Situational/Transitional
In your application please note if your services are provided in the City of Corvallis , Benton County or both (zip codes no longer needed).
Focus your application towards the funding source which has more available funding for your service(s).
If your service is available for City Social Services funds focus your application towards these
If your services are only eligible for United Way funds focus your application towards these.
Agencies need to define at minimum one unit of service for each program within their application.
For example:
A night of shelter costs $3.60
A $10.00 food box feeds a family of four for one week

12. United Way Meeting 2018 Basic Needs Reporting Timeline
Action Required
Important Dates
Agency Interim Reports Due
Community Impact Committee review
City Staff Report generated (by UW Staff)
City Staff review
City Council review
United Way BOD review (flagged reports only)
Jan 14, 2019
Jan 17- Feb 11, 2019, discussed in Feb 11 meeting
Feb 12-Mar 1, 2019; submitted on March 4
March 4-March 15
March 18, 2019
March 25, 2019
Agency End of Year Reports Due
July 19, 2019
July 22 - Aug 12, 2019, discussed in Aug 12 meeting
Aug 13 – August 30
Sept 2-Sept 13
Sept 16, 2019
Sept 23, 2019