1. The Hashemite Kingdom of Jordan Ministry of Justice
The « Mizan » Program
6 DEC 2014

2. The Program for court cases management: “Mizan”
“Mizan” is an electronic program used to manage court cases and to follow the progress of all procedures from the moment a case is registered by the specialized office until the last phase reached in each case, including the notification to the parties, the printing and registering of the sessions (hearings) minutes − thus making it easier for the judges and the employees to deal with the cases and to follow their progress electronically, and accelerating the court procedures.

3. Execution sections of legal cases Execution sections of criminal cases
All types of courts
Execution sections of legal cases
Execution sections of criminal cases
Juveniles’ courts
The Case Management Program
The Prosecutor Program
The Prosecution services
The Notary services
The Notary Program
The Notification Program
The Baillifs section

4. The “Mizan” Program and its impact on
simplifying the judicial work and increasing its efficiency

5. The “Mizan” Program has become the backbone of the work in courts
The “Mizan” Program has become the backbone of the work in courts. In fact, all the courts in the Kingdom, of all types and levels, rely completely on this program for all the operations of cases’ registration, correspondences and the daily procedures related to the work in courts. This has led to:
Simplifying the procedures so that the employees can provide the required services in a short period of time − thus reducing waiting times for lawyers or court users in courts’ corridors (due to the manual search in the registers).
Relying on the national identity numbers of the persons concerned when registering a case, through the connection with the database of the Civil Status Department and the Passports Department, to check the real identity of every person and guarantee its accuracy.
Relying on the national numbers of the institutions and companies concerned when registering a case, through the connection with the Companies Control Department and the Ministry of Industry and Trade.

6. The judges’ workflow table
Standardizing all the notification documents created by the program in all types of courts and, in addition to that, ensuring an easy follow up and access to the results of the notification procedure, with all the required explanation.
Guaranteeing the accuracy of any registered ownership certificate through the electronic connection with the Department of Lands and Survey.
Enabling the judge / President of the court to follow the judges’ work in the daily sessions (hearings) through the judges’ workflow table bellow:
The judges’ workflow table
determined
Situation of session
The Judge
weekly
daily
Bring
Print
Determine a session
The Judgment
Canceled
Transfer
Case file
Session minutes
Original date
Reason
Situation of session
Session’s goal
Session’s type
Court
Case Number
Session’s time
Session’s date
determined
Examination of
the last decision
Session
Amman West
Magistrates Legal
Conciliation

7. The data of this program have become a main database that enables to produce the required statistics and reports, using the same program. In fact, some of the important reports that are produced periodically by the courts are prepared through this program, for example the report on the number of the pending (previous and current), the incoming and the resolved cases, in the court and for each judge.
Ministry of Justice
West Amman
Magistrates Legal
Detailed table of the cases and the judges
Detailed table of the cases and the judges in West Amman Magistrates Legal from 01/01/2014 to 14/05/2014
Pending (current)
Resolved
Total
Incoming renewal
Cases distributed from the judges
Cases distributed between the judges
Previously pending but currently resolved cases
Incoming cases in a month
Pending cases
(previous)
Name of the judge
309
309
309
189
189
189 2 2 2 2 2 2 12 12 12
163
163
124
280
280
280

8. Relying on the data of this program, numerous reports and statistics can be produced to help the upper echelons of the Administration and the decision makers to take the right decisions, for example:
The number of registered cases in courts allows to know the quantity of papers and paper files needed every year by the courts;
The statistics of the judges’ workload allow to forecast new recruitments and transfers of the judges in courts;
Reports about the income and expenditure of the execution cases’ cashier allow to control the financial procedures and to follow them electronically through the Financial and Administrative Inspection Units in the Ministry.

9. In addition to that, this program enables to produce numerous reports on the problems concerning the judicial work which the courts (any court) face, and to take the necessary decisions based on the statistics contained in those reports, such as:
The period of time between the moment an appeal on the main case is lodged and the moment the case is registered and a number given by the court of appeal, since this period is considered as a part of the case’s lifecycle;
The period of time between the prosecutor’s decision to transfer the case to the court and its registration in the court;
The statistics on the cases’ lifecycle and the pending cases, to know the reason for delay and to take the right decision about them.

10. The court’s workflow table
Ministry of Justice
The court’s workflow table
to: 31/01/2014
From: 01/01/2014
Resolution ratio
Total
Resolution ratio
Pending cases (current)
Resolved cases
Incoming
cases
Pending cases (previous)
The Court 7%
83%
21133
1517
1833
20817
West Amman 7%
83%
21133
1517
1833
20817
Total

11. Report of the pending, the incoming and the resolved cases by judges
Ministry of Justice
Report of the pending, the incoming
and the resolved cases by judges
to: 31/01/2014
From: 01/01/2014
Sahab
Site
Sahab Magistrates’
Name of the court
Resolution ratio
Resolved cases
Incoming cases
Pending cases (current)
Name of the judge
26,19% 99
112
266
40,38%
128
117
200

12. Table of the types of incoming cases by judge
Ministry of Justice
Table of the types of incoming cases
by judge
to: 31/01/2014
From: 01/01/2014
Mafraq Magistrates Legal
Name of the court
Name of the judge
Cases by type - Total
Type of the case 5
Lease 7
Compensation for material and moral prejudice
Financial bonds 4 3 1 1 8 1 30
Total of the cases by judge

13. Table of the Prosecutor’s investigation and execution cases
Ministry of Justice
Table of the Prosecutor’s investigation and execution cases
to: 31/01/2014
From: 01/01/2014
Prosecutor’s execution cases
Prosecutor’s investigation cases
Resolution ratio
Resolved cases
Incoming cases
Resolution ratio
Resolved cases
Incoming cases
Court
232%
281
121
96%
354
369
Amman East
281
121
354
369
Total

14. The court’s workflow table
Ministry of Justice
The court’s workflow table
to: 31/01/2014
From: 01/01/2014
Average lifecycle of pending cases (days)
Average lifecycle of resolved cases (days)
Resolution ratio Total
Resolution ratio
Pending cases (current)
Resolved cases
Incoming cases
Pending cases (previous)
The type of the court
The Site
121
235
13%
77%
1699
260
339
1620
Magistrates Legal
West Amman
118
253 9%
73%
762 73
100
735
First instance Legal
118 86
29%
120%
1786
727
606
1907
Magistrates Penal
121
112
22%
99%
416
117
118
415
First instance Penal
misdemeanors
126
305
10%
57%
228 25 44
209
First instance Penal
crimes
117
178
18%
133%
261 57 43
275
Case administration
Prosecution
Civil public lawyer
127 12
66%
90% 32 62 69 25
Appeal
33% 1 3
Mediation
Notary
249 5%
96%
3968
195
203
3960
Prosecutor’s execution
308
11671
Execution
848
1430 7%
83%
9152
1517
1833
20817
Total

15. Thank you for your kind attention
Challenges
Quality of the data entry: the biggest challenge is the presence of some errors or lack of data input by users, which in turn leads to incorrect and inaccurate outputs.
Thank you for your kind attention