1. Spring Semester - Keys to Success
Presented by the GCD Training Coalition
Co-Chairs: Deanna McDanel and Sarah Kuntz
Members: Patrick Hryshko, Steve Lundeen, Amy Munemoto, Cynthia Nguyen, Chris Wood
January 2018

2. Learning Objectives
Review important deadlines for the spring semester.
Discuss steps to complete all required tasks.
Identify resources available to GCDs for assisting their chapters in completing these tasks.

3. GCD Manual Created by the GCD Development Committee
Found here:

4. Correspondence The Central Office
Central Office Address:
The Central Office
Kappa Psi Pharmaceutical Fraternity, Inc.
2060 North Collins Boulevard Suite 128
Richardson, TX
Office Hours: 8:00am to 5:00pm Central Time, Mon-Fri
Telephone Number: (972)
Fax Number: (972)
Executive Committees Members ( s)

5. General Expectations Meetings/Events
Communicate with chapter’s Executive Committee (EC) regarding all activities
Attend general chapter and EC meetings
Plan and/or informed of agendas
Attend chapter events
Encourage inviting Kappa Psi faculty and local graduate brothers
Try to attend Province meetings
Encourage collegiate attendance

6. Spring Deadlines
Complete and/or assist submission of required ANNUAL chapter forms and documents (Collegiate Chapter Timeline)
Tax documents – IRS (depends on Chapter’s tax year)
Rosters: membership, officers, Kappa Psi faculty – Feb 15th
Chapter Progress Report form –May 15th (April 15th early bird)
*GCD and Dean Evaluation: Chapter Progress Report – May 15th
*Foundation Scholarship Recommendation – May 30th
*GPA Authorization form (if required by school) – needed for Scholarship awards
Graduating Brother Roster – June 14th
*Scholarship Honors Certificate form – June 23rd
*Scholarship Tray Award form – June 23rd
Chapter History Report form – June 30th
*GCD Verification Form – Oct 15th ANNUALLY or for NEW GCDs within 30 days of election
*GCD must complete

7. Chapter Elections
Ensure chapter conducts elections fairly and according to parliamentary procedure
Work with outgoing and incoming officers to ensure a smooth transition
Send roster of new officers to Central Office
Submit GCD Verification Form if applicable

8. Chapter Elections Required Officers
Required Officers of the Chapter:
Regent
Vice Regent (more than 1 allowable if in local ord.)
Secretary (or Recording and Corresponding if in local ord.)
Treasurer
Historian
Chaplain
Sergeant-at-Arms
Grand Council Deputy (must be done annually)
Consider election at the same time as chapter officer elections
*Others allowable if in local ordinance and specific duties are outlined

9. Chapter Elections Required Committees
Required standing committees:
Optional when required:
Finance
Executive
Auditing
Judiciary
Professional Relations
Legislative
Interfraternity
Scholarship
Chapter House
Graduate Relations
Athletic
Social
Risk Management
*Chapter may also have any special committees that are required from time to time

10. GCD Verification Forms
New in 2016 (form)
Completed by GCD, Co-GCD(s) and/or Faculty Advisor
Signed by School/College Dean
Submit annually by OCT 15th OR
Within 30 days of NEW faculty advisor or GCD election
Must be submitted to:
The Central Office - CO AND
GCD Committee Chairs

11. Rosters Rosters due to Central Office by February 15th
Membership
Officer
Faculty
Ensure membership roster is accurate for correct billing of dues
Deanna

12. Dues
Invoices for dues will be sent from the Central Office to the chapter accounts
Need to be paid by February 15th (Pay Online)
Double check roster with invoice to ensure accurate billing
Deanna

13. Taxes
Form 990-N is due by the 15th day of the 5th month after the close of the Chapter’s tax year.
Most tax years close on a calendar year unless otherwise stated in an organization’s by-laws. If unsure, you can call the IRS to verify your tax year.
Annual taxes (refer to GCD manual and website for more information)

14. Graduating Brothers
Graduate Roster: permanent addresses sent in Fall (as applicable, Dec 1st) and Spring (June 14th)
Graduate referral (form)
Inform graduates about appropriate Graduate Chapters
Voluntary dues
Reinforce to graduating brothers that Kappa Psi membership is for life
Website information for graduates
Reach out to local grad chapter about attending the graduation ritual.

15. Graduation Ritual
Assist Chaplain and EC in organizing the graduation ritual
Graduation cords and medallions ordered through Kenneth E. Jernigan & Associates
(800) or (850)
There have been issues with ordering regalia from the new vendor, consider holding off for now

16. The MASK Official Publication
Chapter submissions quarterly
Include BOTH article and pictures
Spring/Summer Deadlines: March 1st and July 1st
Remember LAG TIME of about 3 months from submission  publication
Review all submissions to ensure compliance with the Kappa Psi Picture/Social Media Policy
The Central Office sends copies to GCD of THE MASK based on Chapter roster

17. Chapter Awards You Got It – Flaunt It!
Outstanding Chapter of the Year Award – Top 10
Based on Chapter Progress Report form
Most Improved Chapter Award (William R. Smith)
Most significant improvement over the past year from Chapter Progress Report form
Chapter Progress Report forms are due May 15th (early bird deadline April 15th—100 extra points)
GCD and Dean evaluations must be printed out
and sent via snail mail to the address on the form
Chapter Progress Report Form Instructions

18. Scholarship Awards *Grand Council Scholarship Key (Henry J. Goeckel)
*Scholarship Honors Certificate
*The Frank H. Eby Scholarship Tray Award  
Nicholas W. Fenney Industry Scholarship Award
Based on Scholarship Tray Award application
*Foundation Scholarship
Will need to complete *GPA Authorization Form if required by the school
Scholarship Award Forms
*GCD must complete

19. Grand Council Deputy Awards Get Recognized for Your Hard Work
Grand Council Deputy Outstanding Achievement Award & Grand Council Deputy Certificate of Excellence
Awarded annually
Collegiate Chapters encouraged to nominate GCD(s)
Nomination form is due via to the GCD Development Committee by May 15th
The time period for evaluation is June 1st of the previous year to May 31st of the current year
Announced July 15th or at GCC

20. GCD Contact Information We Want to Know You
Attend province conclaves and GCC to network and meet with other GCDs
Electronic communication:
GCD Google group
GCD Facebook group (Kappa Psi Grand Council Deputies)
The International GCD Development Committee that is also available as a resource to all GCDs as needed

21. Proud to be Your Brothers!
Sarah Kuntz:
Deanna McDanel:
GCD Training Coalition: Patrick Hryshko, Sarah Kuntz (Co-Chair), Steve Lundeen, Deanna McDanel (Co-Chair), Amy Munemoto, Cynthia Nguyen, and Chris Wood