1. 8.02 Spreadsheet Formatting

2. Formatting
Formatting is applied to spreadsheet components for the purpose of organizing and clarifying information.
Added to present data in a uniform and consistent format.
Formatting can be applied to pages, columns, rows, cell ranges, and cells.

3. Headers and Footers
Headers or Footers are used to add identifying information to a spreadsheet.
May include:
Title of company
Date
Page number
Time of creation or update
Contact information
Footer Example
8.02 Spreadsheet Formatting

4. Font Size and Style
Font Size and Font Style - used to clarify information by adding emphasis :
Titles
Column headings
Grand totals, etc.
can also change font type and color
Example: which title below is emphasized more?
Title of Spreadsheet
Title of Spreadsheet or

5. Justification
Justification is used for clarifying and organizing information.
Left
Center
Right
Can be applied globally to columns, rows, or cells.
Indent is used to emphasize subcategories such as the itemized list of expenses in a budget

6. Type of Justifications
Left –Default for Label
Right-Default for Values
Center (usually applied to titles and column headings)

7. Right Justification – Formatting Values
Values should be formatted uniformly,
such as, using two decimal places for all
like data, or using currency for total amounts
Ex. $ vs. $500.00
Values can be formatted for a set number of
decimal places with or without a comma
separator.
Ex. $ or $1,024.30
Values can be formatted in a variety of date formats
Ex. October 30, 2009
30 Oct 2009
10/30/09
d. Other formats for Values include time, percentage, fraction, and scientific

8. Justification Examples
Centering of the Table Title
Left Aligned (text)
Column heading
Listed Items
Right Aligned (values)
Quantity
Numbers with decimals (Prices)

9. Adjusting Height, Width, and Size of Cells, Columns, and Rows
Wrap text is used to align
multi-line text within a cell.
Merge is used to combine two or more cells.
Center is the default alignment when cells are merged.

10. Adjusting Height, Width, and Size of Cells, Columns, and Rows
Column Width
Column Width is adjusted to fit the longest entry.
When the ##### symbols appear in a cell, this indicates that the width is too small to display the contents.
Double click on the border between the 2 column heading

11. Borders and Shading Used to emphasize and organize information
Can be applied to columns, rows, cell ranges, or individual cells
These lines are Borders!
Reminder: select the columns, rows, or cells on which you want to apply Borders and Shading

12. Editing Columns and Rows can be Inserted Copied Pasted Deleted
Cell Data can be
Cleared

13. Renaming and Reordering
Renaming a spreadsheet tab adds a descriptive identifier to the spreadsheet
The Reordering of spreadsheet tabs is helpful in organizing and clarifying information