2. Continuous Improvement
Electronic
Continuous Improvement
Plan

3. Housekeeping
Cell phones
Break
Restrooms
Length of session

4. Outcomes for today: Participants will:
Become familiar with of the organization of the eCIP web site
Review the most common processes needed for plan development and monitoring
Be introduced to the enhancement features incorporated for the school year

5. Background Launched during 2010-2011 school year
Piloted by approximately 58 school systems
Currently, all systems serving schools receiving federal funds are using the tool
All superintendents have been assigned to their systems

6. Electronic Continuous Improvement Plan (eCIP)
Can be accessed at:

7. This is the homepage for the eCIP site
This is the homepage for the eCIP site. This PPT presentation is organized by the most common processes needed for developing and reviewing plans.

8. eCIP Administration

9. How do systems get started?
Superintendent identifies a District Administrator (DA)
Provide name and contact information to SDE representatives
SDE will assign the role for the District Administrator
Each LEA should identify who will serve in the capacity of District Administrator. In most systems this person is usually the Federal Programs Coordinator or the School Improvement Specialist. A few systems established the Superintendent with this role, but this is usually not practical.
When the information is received, SDE Administrator will set up the DA role. You will receive the with the username and temporary password.

10. User Accounts Can be established through a couple of options
User request
District Administrator assignment
In both instances, the district administrator will have to input information for each user request/assignment
District Administrator is the most common means. Need to know that upon user request it is the responsibility of the DA to complete the process.

11. Note the “request a login” link from the homepage. CLICK.

12. Selecting this link will redirect you to this page for you to enter your information. As it states in the header, this info will be sent in an to the district administrator for your system. Remember, DAs, this will not prepopulate any field in the eCIP site. You will use this info from the to type in the person’s info to create their account. CLICK.

13. District administrators you will use the “Administrator” link to manage user accounts. Let’s look at the next slide to see the options when the “manage users” link is selected. CLICK

14. As you can see, the options are available by new users (which will be created) or existing users (which will be located in the system). CLICK

15. If creating a new user account, when you select the “create account” link this is the page that will be provided. All fields indicated with the red asterisk are required. Be sure to select “save”. CLICK

16. Do not create new accounts to make changes to existing users
Do not create new accounts to make changes to existing users. Contact information and roles can be updated within their established account. Let’s look at sample screenshots for this process. CLICK

17. This one shows an update to account information. CLICK

18. This shot shows how roles can be added to a person
This shot shows how roles can be added to a person. So in this example, Fran is already the administrator in this system. The dropdown box has all of the possible roles that can be assigned so we only need to select the additional role and select save. Fran’s account is immediately updated.
As a reminder, let’s review the possible eCIP site roles. CLICK

19. USER ROLES
School Data Entry-These are individuals who can enter school data into the CIP system. They can mark the plan as Draft Started, Draft Completed, and Revision Started.
Principal-These users can mark their assigned school’s plan as Principal Approved or Principal Not Approved
Specialist-These users can mark their assigned school’s plan as Specialist Approved or Specialist Not Approved.
Federal Programs Coordinator- These users can mark the schools in their assigned district as Federal Programs Coordinator Approved or Federal Programs Not Approved.
Superintendent-These users can mark the schools in their assigned district as Superintendent Approved (making it a public plan) or Superintendent Not Approved.
District Administrator-These are users who can create users and assign them roles at the district level or at the school level within the administrator’s assigned district.
In this slide you see the roles that can be assigned at the local level. [Explain responsibilities connected with each role.]
System Administrator nor Administrator roles are access at the local level. System Administrator rights are assigned at the developer level and Administrator rights are assigned to the SDE. CLICK

20. Searching for Plans

21. Search Options: By School

25. Search Options: By Plans

29. Planning

30. Plans: Getting Started

32. OLD SLIDE DISCLAIMER

33. Plan Features

35. You will begin entering text on following screens
You will begin entering text on following screens. Spell check is available in each test application of the plan.

39. View All view

40. Part II: Reminder
Goals individual view instead of full view

41. Part II: Adding a Strategy

43. Part II: Adding an Action Step

44. Part III

46. End of Part 1 eCIP 2012 MEGA PPT
(See Part 2 on eGap Doc Lib)
End of Part 1 eCIP 2012 MEGA PPT