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Project PORTLINK Customer Workshops May 2005

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Presentation on theme: "Project PORTLINK Customer Workshops May 2005"— Presentation transcript:

1 Project PORTLINK Customer Workshops May 2005

2 AGENDA Overview of project Process flows Implementation Approach
Basis for Introduction Current challenges Overview of functionality Process flows Marine operations Cargo documentation submission Implementation Approach Prerequisites Technical User skills Support Costs

3 Basis for Introduction
NPA committed to Excellent Customer Service Provide a platform for clients to transact efficiently and cost effectively – reduce cost of doing business Ensure data integrity Streamline business processes Track business transactions Provide a collaborative platform

4 Current Challenges Processing of cargo documentation
Manual / administrative burden Delays at Harbour Revenue Collation of cargo documents Manual processes for marine service requests

5 Project Overview

6 Project Vision NPA Business Portal NPA secure domain B2B Portal
Systems On-line services Content NPA Business Portal Customers Business Partners B2B Portal B2E Portal Typical services offered: On-line service requests On-line declarations Online Submission of Cargo Docs Typical services offered: On-line access to vessel schedules NPA employees Sample of services that will be offered: Document management Integrated access to applications and content

7 B2B Application It is a service request and information system providing real time access to information It maintains transactional details of billable activities provided via a secure, web accessible interface Online collaborative platform

8 B2B Functionality Real-time visibility
Marine operations visibility Marine services requests Dangerous goods declaration Work and bunker permits Electronic submission of cargo documentation Cargo dues orders Manifests Outturn reports

9 Current Scenario Port Control/ Harbour Master Agents Marine Operations
Shipping Lines Terminal Operators

10 To Be Scenario Port Control/ Harbour Master Agents Marine Operations
Shipping Lines Terminal Operators

11 Process Flows

12 B2B Application Vessel Agent/ Shipping Line Terminal Operator
Vessel Agent/ Shipping Line System Movement notification View vessel movements Request service slot Declare dangerous goods Request supplementary services Request permit Capture security information Cargo Dues Vessel movement (EDI) Manifest (EDI) Dangerous goods (EDI) Invoice (EDI) Passenger + crew list (EDI) Cargo Dues (EDI) + XML Vessel Agent/ Shipping Line Terminal Operator System Vessel movement View vessel movements Berth allocation Supplementary service confirmation Outturn (EDI) Terminal Operator Capture cargo dues View vessel movements Cargo Dues (EDI) + XML Invoice (EDI) Clearing & Forwarding Agent/ Cargo owner system Clearing & Forwarding Agent/ Cargo owner Capture manifest View vessel movements Vessel Movement Outturn Cargo dues Manifest Invoice NPA SAP Vessel Agent

13 Cargo Dues Order Submission
Capture CDO Receive COPRAR Translate Document [Invalid EDI doc] Send CONTRL [Errors edi] Send APERAK Manual Translation [Unknown Fields] Validate Document [Success edi] Send APERAK Send error message [Errors captured online] [Success captured online] Send CDO number Translate Document [Found all unknowns] Submit to NPA SAP [Not found edi] [Not found captured online] [Errors edi] Send APERAK Send APERAK Send error message [Errors captured online] Send error message

14 Outturn Report Submission
Capture Outturn Receive COARRI Translate Document [Invalid EDI doc] Send CONTRL [Errors edi] Send APERAK Manual Translation [Unknown Fields] Validate Document [Success edi] Send APERAK Send error message [Errors captured online] [Success captured online] Send Confirmation Translate Document [Found all unknowns] Submit to NPA SAP [Not found edi] [Not found captured online] [Errors edi] Send APERAK Send APERAK Send error message [Errors captured online] Send error message

15 Manifest Submission Capture Manifest Receive CUSCAR Translate Document
[Invalid EDI doc] Send CONTRL [Errors edi] Send APERAK Manual Translation [Unknown Fields] Validate Document [Success edi] Send APERAK Send error message [Errors captured online] [Success captured online] Send Confirmation Translate Document [Found all unknowns] Submit to NPA SAP [Not found edi] [Not found captured online] [Errors edi] Send APERAK Send APERAK Send error message [Errors captured online] Send error message

16 What won’t the B2B Application do
Track and trace of cargo Online link to SAPO and Spoornet Notification via SMS, pager Access via PDA, cellphone (WAP)

17 Implementation Approach

18 Implementation Approach
Cargo Docs Submission Dec 04 Jan 05 Feb 05 Mar 05 Apr 05 May 05 June 05 Jul 05 Aug 05 Sep 05 Oct 05 Nov 05 Dec 05 Implementation of all cargo related EDI documents: (CDO’s, Manifest, Outturn Reports) EDI – Cargo Docs Rollout (Pilot port - PE) Marine Serviices B2B Application B2B – Marine application development B2B Rollout (Pilot port – PE)

19 Prerequisites

20 Prerequisites Internet connection EDI Infrastructure User Skills
IE6 SP1 EDI Infrastructure User Skills Computer literate

21 Support

22 Support Project team support during pilot phase
24X7 support once system live and operational Customer service centres

23 Costs

24 Costs to use the system NIL!

25 Project Contact Details
Warren Adams- EDI Stream Lead (011) Reyhana Karim – B2B Stream Lead (011) Akesh Lalla – Project Manager

26 Questions ?

27 Thank You


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