1. Project PORTLINK Customer Workshops May 2005

2. AGENDA Overview of project Process flows Implementation Approach
Basis for Introduction
Current challenges
Overview of functionality
Process flows
Marine operations
Cargo documentation submission
Implementation Approach
Prerequisites
Technical
User skills
Support
Costs

3. Basis for Introduction
NPA committed to Excellent Customer Service
Provide a platform for clients to transact efficiently and cost effectively – reduce cost of doing business
Ensure data integrity
Streamline business processes
Track business transactions
Provide a collaborative platform

4. Current Challenges Processing of cargo documentation
Manual / administrative burden
Delays at Harbour Revenue
Collation of cargo documents
Manual processes for marine service requests

5. Project Overview

6. Project Vision NPA Business Portal NPA secure domain B2B Portal
Systems
On-line services
Content
NPA Business Portal
Customers
Business Partners
B2B Portal
B2E Portal
Typical services offered:
On-line service requests
On-line declarations
Online Submission of Cargo Docs
Typical services offered:
On-line access to vessel schedules
NPA employees
Sample of services that will be offered:
Document management
Integrated access to applications and content

7. B2B Application
It is a service request and information system providing real time access to information
It maintains transactional details of billable activities provided via a secure, web accessible interface
Online collaborative platform

8. B2B Functionality Real-time visibility
Marine operations visibility
Marine services requests
Dangerous goods declaration
Work and bunker permits
Electronic submission of cargo documentation
Cargo dues orders
Manifests
Outturn reports

9. Current Scenario Port Control/ Harbour Master Agents Marine Operations
Shipping Lines
Terminal Operators

10. To Be Scenario Port Control/ Harbour Master Agents Marine Operations
Shipping Lines
Terminal Operators

11. Process Flows

12. B2B Application Vessel Agent/ Shipping Line Terminal Operator
Vessel Agent/ Shipping Line System
Movement notification
View vessel movements
Request service slot
Declare dangerous goods
Request supplementary services
Request permit
Capture security information
Cargo Dues
Vessel movement (EDI)
Manifest (EDI)
Dangerous goods (EDI)
Invoice (EDI)
Passenger + crew list (EDI)
Cargo Dues (EDI) + XML
Vessel Agent/ Shipping Line
Terminal Operator System
Vessel movement
View vessel movements
Berth allocation
Supplementary service confirmation
Outturn (EDI)
Terminal Operator
Capture cargo dues
View vessel movements
Cargo Dues (EDI) + XML
Invoice (EDI)
Clearing & Forwarding Agent/ Cargo owner system
Clearing & Forwarding Agent/ Cargo owner
Capture manifest
View vessel movements
Vessel Movement
Outturn
Cargo dues
Manifest
Invoice
NPA SAP
Vessel Agent

13. Cargo Dues Order Submission
Capture CDO
Receive COPRAR
Translate Document
[Invalid EDI doc]
Send CONTRL
[Errors edi]
Send APERAK
Manual Translation
[Unknown Fields]
Validate Document
[Success edi]
Send APERAK
Send error message
[Errors captured online]
[Success captured online]
Send CDO number
Translate Document
[Found all unknowns]
Submit to NPA SAP
[Not found edi]
[Not found captured online]
[Errors edi]
Send APERAK
Send APERAK
Send error message
[Errors captured online]
Send error message

14. Outturn Report Submission
Capture Outturn
Receive COARRI
Translate Document
[Invalid EDI doc]
Send CONTRL
[Errors edi]
Send APERAK
Manual Translation
[Unknown Fields]
Validate Document
[Success edi]
Send APERAK
Send error message
[Errors captured online]
[Success captured online]
Send Confirmation
Translate Document
[Found all unknowns]
Submit to NPA SAP
[Not found edi]
[Not found captured online]
[Errors edi]
Send APERAK
Send APERAK
Send error message
[Errors captured online]
Send error message

15. Manifest Submission Capture Manifest Receive CUSCAR Translate Document
[Invalid EDI doc]
Send CONTRL
[Errors edi]
Send APERAK
Manual Translation
[Unknown Fields]
Validate Document
[Success edi]
Send APERAK
Send error message
[Errors captured online]
[Success captured online]
Send Confirmation
Translate Document
[Found all unknowns]
Submit to NPA SAP
[Not found edi]
[Not found captured online]
[Errors edi]
Send APERAK
Send APERAK
Send error message
[Errors captured online]
Send error message

16. What won’t the B2B Application do
Track and trace of cargo
Online link to SAPO and Spoornet
Notification via SMS, pager
Access via PDA, cellphone (WAP)

17. Implementation Approach

18. Implementation Approach
Cargo Docs
Submission
Dec 04
Jan 05
Feb 05
Mar 05
Apr 05
May 05
June 05
Jul 05
Aug 05
Sep 05
Oct 05
Nov 05
Dec 05
Implementation of all cargo related EDI documents:
(CDO’s, Manifest, Outturn Reports)
EDI – Cargo
Docs Rollout
(Pilot port - PE)
Marine Serviices
B2B Application
B2B – Marine application development
B2B Rollout
(Pilot port – PE)

19. Prerequisites

20. Prerequisites Internet connection EDI Infrastructure User Skills
IE6 SP1
EDI Infrastructure
User Skills
Computer literate

21. Support

22. Support Project team support during pilot phase
24X7 support once system live and operational
Customer service centres

23. Costs

24. Costs to use the system
NIL!

25. Project Contact Details
Warren Adams- EDI Stream Lead
(011)
Reyhana Karim – B2B Stream Lead
(011)
Akesh Lalla – Project Manager

26. Questions ?

27. Thank You