1. Grants. gov 2007 System January 17, 2007 Grants
Grants.gov 2007 System January 17, 2007 Grants.gov Stakeholder Webcast

2. Agenda Grants.gov FY 07 Mission Status of Agency Participation
Mac Viewer Update
Guest Speaker: Matt Varilek Office of U.S. Senator Tim Johnson (SD)
National Institutes of Health Update
Grants.gov System Integrator Team
Program Advisor Update
Communications
Quality Assurance & Customer Service
Q&A
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3. Presenters Moderator: Terry Nicolosi, Acting Program Manager
Welcome: HHS Deputy Assistant Secretary Terry Hurst
Special Guest: Matt Varilek Office of U.S. Senator Tim Johnson (SD)
NIH: Megan Columbus
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4. Presenters System Architect: Harsha Rao, Anteon
Grants.gov Program Advisor Update: Vincent Sprouls
Grants.gov Communications: Michael Pellegrino
Grants.gov Quality Assurance & Customer Service: Christopher Zeleznik
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5. Grants.gov FY07 Mission
Establish and strengthen Grant community communications with Grants.gov
Grants.gov system conversion, development, and deployment
Data standardization, conversion, development and clearance of forms with OMB/Grants Policy Committee/Grants Executive Board
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6. Grants.gov FY07 Mission Maintain systems operations and maintenance
Enhance Grants.gov program operations through standard operating procedures, communication management, earned value management and return on investment and communications with the grant community
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7. Grant Community Communication Status
Maryland Governor's Grants Office Web Session and Training: 175 attendees; with a maximum of 200 slots, over 1,000 viewers attempted to login – December 18th
Grants.gov Grantor User Group Meeting - January 9th
Federal Demonstration Program (FDP) - January 9th
Grants Executive Board Meeting – January 10th
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8. Grant Community Communication Status
National Grants Management Association Presentation - January 11th
Grants.gov Stakeholder Meeting via Webcast - January 17th
Topical technical updates to FAQs posted on Grants.gov website weekly
Scheduled information sessions for system to system users (applicant and grantor) during February and March 2007
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9. Adoption and Utilization in FY 2006
Of the 26 agencies, 21 reached FY 2006 goal of posting 75% of their application packages for discretionary funding opportunities
76% of all federal discretionary grants were available for electronic applications through Grants.gov
Applicants submitted over 90,000 applications with a total of 106,205 submissions since initiative began
Over 52,000 Authorized Organization Representatives (AORs) – individuals authorized to submit grant applications for an organization – 18,000 in FY 05
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10. Status of Agency Participation First Quarter FY 07
Total Submissions for FY07: 31,793
Opportunities Posted in FY07: 880
Opportunities currently available for submission: Over 1,100
22 out of 26 agencies have opportunities posted for FY 07
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11. Status of Agency Participation First Quarter FY 07
During the week of November 26th through December 2nd, Grants.gov received 6,403 submissions for the 104 closings scheduled that week
The largest number of submissions to date on one day was 2,099 received on December 1st
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12. Mac Viewer Update
Macintosh Viewer Update - IBM provided the Special Edition Mac Viewer for PPC to the Grants.gov PMO. The viewer was posted to the Grants.gov site on Thursday December 21, The product is a general release product and is not supported publicly, however, IBM has arranged for a help line for the Grants.gov PMO to address questions.
Grants.gov would like to thank NSF, NIH, FDP, COGR and Mr. Bob Beattie from the University of Michigan for their assistance in testing this product.
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13. Grants. gov 2007 System January 17, 2007 Matt Varilek: Office of U. S
Grants.gov 2007 System January 17, 2007 Matt Varilek: Office of U.S. Senator Tim Johnson (SD)

14. Testimonial
“Because South Dakotans expect an especially high degree of service from their elected officials, Senator Johnson works hard to seek out any and all federal funding sources that may help to meet the needs and priorities of his constituents.  In the time I have assisted the Senator with this task, I have found Grants.gov to be a truly indispensable tool.” -- Matt Varilek, Economic Development Director, Office of Senator Tim Johnson (D-SD)
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15. Grants.gov 2007 System January 17, 2007 Megan Columbus Program Manager for Electronic Receipt of Grant Applications, Office of Extramural Research, National Institutes of Health, HHS

16. What Does NIH Expect for Feb 5 R01 Submissions?
Between 4,500-5,000 unique application submissions in the two weeks around Feb 5
Approx. 2,500 submissions on peak day based on experience in previous rounds
New daily record expected to be set for both Grants.gov and NIH
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17. NIH Spreading the Word
Ensuring applicants are informed of eSubmission requirements through:
FOA language
Application guide
Websites
Listserv
Workshops at NIH Regional Seminars, scientific and administrative meetings
Special edition of NIH Extramural Nexus (Nov. Issue)
Press releases
Targeted s
Training, Etc…
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18. Preparing NIH Help Desk and Support Teams
Enhancing depth and breadth of Help Desk staffing
Additional surge support capabilities in place
“Create your own ticket” option available on web working for faster service
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19. On-Time Submission Requirements For NIH
All registrations must be completed prior to initial submission.
Initial submission must have a Grants.gov timestamp on or before 5:00 p.m. local time of submitting organization on the receipt date.
Any corrections needed to address errors/warnings identified by eRA
Commons must be made within five business day correction window.
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20. NIH Correction Window Limited Time Only!
NIH will allow changed/corrected applications to be submitted to address errors/warnings in the five business days after the receipt date
Initial application submission to Grants.gov must have been made on time
Changes must be made in response to identified errors/warnings
Cover letter required
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21. NIH Application Image Viewing Window
After NIH receives an error-free application an assembled application image is generated and placed in the eRA Commons.
Applicants have two weekdays (including holidays) to view the assembled application before it automatically moves forward to NIH’s Division of Receipt and Referral.
Signing Official (SO) has option to “Reject”.
If “Rejected” after receipt date for any reason other than system issue, subsequent corrected submission is subject to NIH late policy.
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22. Grants.gov 2007 System January 17, 2007 Harsha Rao: Anteon

23. 2007 System Delivery (Pre-production)
Release / iteration 1 (12/14/2006)
Agency System to System (12/14/2006)
Data Model Changes
Inflow suite dependency removed
Release / Iteration 2 (1/18/2007)
Forms Integration
New Forms Repository
Stitching solution / Reader Extension
Attachment and XML Extraction
Apply Processing
Service Infrastructure
Intake Service
Notification Service & Status Service
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24. 2007 System Delivery (Pre-production)
Release / Iteration 3 (1/30/2007)
Applicant System to System (1/30/2007)
Google Search Appliance (1/30/2007)
Release / Iteration 4
Apply Processing (2/25/2007)
Acceptance , Packaging & Other Services (2/25/2007)
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25. Anteon Grants.gov Team Eleanor Robinson - Project Manager
Over 10 years Project Management Experience
10 years of Disaster and Non-Disaster grants experience with FEMA’s National Emergency Management Information System (NEMIS) project (using SF424 Form and following the end-to-end grants lifecycle.)
20 years of Software Development experience
Harsha Rao -Principal System Architect
Specialist in Service Oriented Architecture
Extensive experience with XML schema development
Participant in eRA internal and external Applications
Extensive experience in system-to-system interfacing
Sandy Rosenberg -Forms Development Lead
Expert in use of Section 508 compliance tools
8 years of Adobe eForms experience including Adobe LiveCycle
Experienced in utilizing IFDPS for eForms development and FMTS for eForms to ensure on-time
Scott Bethke -Systems Operations Lead
25 years experience in hosting and network management, data center migrations
Innovative Network Design Engineer with top-level escalation and troubleshooting experience
Expert in Cisco, Juniper, Foundry, and Extreme Networking
Dan Dumitri-System to System Lead
Wrote the original System-to-System interface for Grants.gov
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26. Release vs. Functionality
Release / Iteration
Functionality
Release / Iteration 1
Database Design for 2007 System
Agency System to System
(No API Changes or New Functionality.
Refactoring of existing code to remove Inflowsuite dependency)
Release / Iteration 2
Agency User - Create new packages using Adobe forms. Involves Stitching & Reader extension.
Applicant – Download, Fill and Submit Adobe based package.
Receive submitted package, Virus Check, Generate ReceiptID, Separate XML & Attachments, Validation, Record Status, Notify.
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27. Release vs. Functionality
Release / Iteration
Functionality
Release / Iteration 3
Applicant System to System
Adobe to XML Web Service (Replacing PEToXML Web Service)
Google based Synopsis Search
Release / Iteration 4
Completion Application with end to end functionality.
Adobe based forms
Submission processing including acceptance, package generation (zip for agency)
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28. Feature Comparison Feature 2006 System 2007 System Basic Search Yes
Criteria Search
Advance Search
Search through Text
Search through binary No
Search Attachments
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