1. Charles Simpson Washington River Protection Solutions May 2018
DOE O 413.3B Supplemental Guidance & Chg 5 Overview EFCOG Project Delivery Working Group
Charles Simpson Washington River Protection Solutions
May 2018

2. Objectives Provide a brief overview of pending changes to DOE O 413.3B
EM Supplemental Guidance for Projects between $10M - $50M
DOE O 413.3B Change 5

3. DOE-EM Supplemental Guidance to DOE O 413.3B Projects under $50M
Draft Guidance for comment issued via memo to DOE-EM Field Office Managers on December 29, 2017
Rescinds prior Huizenga policy memo issued May 19, 2014
Purpose: To “provide additional definition and eliminate any confusion regarding the applicability of DOE O 413.3B”
Describes classification of work within EM
Provides draft guidance for managing projects with TPC under $50M in accordance with DOE O 413.3B principles

4. DOE-EM Supplemental Guidance to DOE O 413.3B Projects under $50M
Category
Criteria
Examples
Managed Under
Line Item Construction (capital)
Construction projects above $10M and with life greater than 2 years after startup
Construction of facilities and infrastructure, waste storage vaults or tanks, waste disposal cells
DOE O 413.3B or principles of DOE O 413.3B (< $50M)
EM Capital Cleanup Projects
Expense funded activities that do not normally result in the acquisition of a tangible asset
Demolition of an excess facility and excavation of waste sites
Operations Activities (non-capital)
Operations activities
Site investigation, facilities support and operations, removal of hazardous and radioactive materials to enable demolition, technology research & demonstration, tank closure, retrieval of waste,
EM Cleanup Policy
Grants, Pensions, and Payments in Lieu of Taxes (PILT)
Not work activities but constitute funds administration
Not subject to DOE O 413.3B or the EM Cleanup Policy

5. DOE-EM Supplemental Guidance to DOE O 413.3B Projects under $50M
For projects greater than $10M and under $50M, requirements in DOE O 413.3B Appendix A will be tailored
Approval Thresholds:
CD-0: HQ / Program Secretarial Officer (PSO)
CD-1 through 4: EM Field Managers or EM-CBC Director
Technical changes in scope that affect mission need or deviate from PDS: HQ / PSO
Cost increases in excess of 25% of CD-2 TPC: HQ / PSO
Appendix B responsibilities and appendix C topical areas are only applicable to the extent that they support the approved approach to tailoring

6. DOE-EM Supplemental Guidance to DOE O 413.3B Projects under $50M
Requires a certified Federal Project Director (FPD)
IPR conducted by governing local PMO approaching CD-2
Cost reviews at discretion of PMO with support of EM-HQ or EM-CBC
EVMS or alternative approved system shall be utilized as required by contract
Project Execution Plan approved by the PME
Consolidating or phasing CDs is allowable as approved by PME
Risk Management Plan approved by FPD
IPABS reporting at CD-0
Appendix B responsibilities and appendix C topical areas are only applicable to the extent that they support the approved approach to tailoring

7. DOE-EM Supplemental Guidance to DOE O 413.3B Projects under $50M
All formal CD document shall be submitted to the Director of the EM Office of Project Management (EM-5.22)
A formal project closeout report shall be submitted to EM-5.22
A lessons learned report shall be submitted to EM-5.22
Reviews of cap asset projects included in the periodic progress reviews for segments
Site/Field Offices expected to maintain a project management system with
Acquisition advisory board comparable to Environmental Management Acquisition Advisory Board (EMAAB)
Documented procedures and processes
Appendix B responsibilities and appendix C topical areas are only applicable to the extent that they support the approved approach to tailoring

8. DOE O 413.3B Chg 5 Change 5 is currently in draft status
Changes include:
Revises the time-frame for achieving CD-2 approval (ESAAB and Deputy Secretary approval) following the Congressional Budget Request is revised to “two years” versus one
Aligns the Order to DOE-STD
Updates the Order to reflect the Department’s current organizational structure (ESAAB)