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Effective Presentation Techniques
Michael J. Quinn 4 October 2017 Version 2.9
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Four Steps to Excellence
Structuring presentation Designing slides Pausing techniques Answering questions
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Structuring presentation
Designing slides Pausing techniques Answering questions
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Plan the Goal of the Talk
Where audience is at Where you want audience to be Talk
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“Tell ‘em” 3 Times Prepare audience Move audience Reflect on journey
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Too Many Slides!
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Rehearse!
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Sign Posts Orient listener Two styles Current topic Progress
Intermittent Ever-present
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Backing Up First Topic Outline Blah blah A Blah blah B Blah blah C
Second topic Third topic
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Backing Up First Topic Outline Blah blah A Blah blah B Blah blah C
Second topic Third topic
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Backing Up Second Topic Outline First Topic Blah blah D Blah blah E
Blah blah F Outline First topic Second topic Third topic First Topic Blah blah A Blah blah B Blah blah C
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Backing Up Second Topic Outline First Topic Blah blah D Blah blah E
Blah blah F Outline First topic Second topic Third topic First Topic Blah blah A Blah blah B Blah blah C
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Backing Up Third Topic Second Topic First Topic Outline Blah blah G
Blah blah H Blah blah I Second Topic Blah blah D Blah blah E Blah blah F First Topic Blah blah A Blah blah B Blah blah C Outline First topic Second topic Third topic
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Duplicate Outline Slide
First topic Second topic Third topic Third Topic Blah blah G Blah blah H Blah blah I Second Topic Blah blah D Blah blah E Blah blah F Outline First topic Second topic Third topic Outline First topic Second topic Third topic First Topic Blah blah A Blah blah B Blah blah C
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Structuring presentation
Designing slides Pausing techniques Answering questions
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Presentation Pointers
Speaker Blocks Slides Presentation Pointers Structuring your presentation Designing fantastic slides Pausing for emphasis Answering questions
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Presentation Pointers
Stand Aside Presentation Pointers Structuring your presentation Designing fantastic slides Pausing for emphasis Answering questions
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Speaker Reads Slides A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience. The problem is that the visual presentation completely dominates the presenter. The presenter is not adding any value to what is on the slides. This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides.
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Acceptable Style #1
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Speaker Interprets Slides
Slides dominate Provide all content Hold audience’s attention Speaker supports Faces slides Helps audience understand
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Unreadable Labels
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Respect the Medium Panama
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Dense, Static Slides
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Keep Making Progress President Academics Facilities Student Services
Athletics Finances
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Keep Making Progress President Academics Athletics Facilities Student
Services Finances
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Keep Making Progress President Academics Athletics Facilities Student
Services Finances
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Keep Making Progress President Academics Athletics Facilities Student
Services Finances
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Keep Making Progress President Academics Athletics Facilities Student
Services Finances
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Acceptable Style #2 Key Words
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Slides Enhance Speaker
Speaker dominates Faces audience Provides content Slides support speaker Reinforce message Orient listeners
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Content Purpose Density Complement speaker Talk ≠ technical report
7 lines/page 4 words/line
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Mixing Important/ Unimportant Words
An effective presenter considers the goal of the presentation and the amount of time that is available The resulting presentation has the proper number of slides and the proper content per slide
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Important Words Only Consider Select Presentation goal Available time
Slide count Slide content
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“Fly In” Fails Could you read this? How about this one?
Maybe the third time is the charm!
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“Wipe from Left” Works Less distracting Reduces eye movement
Increases readability
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Hiding Relationships in Bulleted Lists
Prereqs to MEGR 2300 (Dynamics) MATH 1334 MATH 1335 PHYS 1210 MEGR 2100
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Showing Relationships Aids Understanding
Prereqs to MEGR 2300 (Dynamics) MATH 1334 MATH 1335 PHYS 1210 MEGR 2100 MEGR 2300
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Typical Eye Movement Z
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Image reproduced from www.animationalley.com
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Image reproduced from www.allposters.com
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Image reproduced from www.allposters.com
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Image reproduced from www.allposters.com
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Image reproduced from www.allposters.com
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Ignoring the “Z” Phase 1 Phase 6 Phase 5 Phase 2 Phase 3 Phase 4
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Using the “Z” Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Phase 6
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Wall of White Increases glare Causes eyestrain Distracts from speaker
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Red/Blue Conflict Red letters on blue background
creates “flicker effect” Blue letters on red background just as bad
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Low Contrast White on yellow Yellow on white Black on blue
Blue on black
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Misleading Emphasis 1 2 4 3 5 6
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Structuring presentation
Designing slides Pausing techniques Answering questions
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Pauses Useful Powerful Difficult
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Silence Useful Awaiting thought Switching gaze Reading slide
Reinforcing point
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Structuring presentation
Designing slides Pausing techniques Answering questions
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Pitfalls Hostile gestures Wandering gaze Body language Missing point
Seeking approval Excluding audience
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Opportunities Welcoming gestures Focusing gaze Body language
Getting point Reinforcing message Including audience
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Summary Guide audience gently Design slides carefully
Use pauses effectively Answer questions inclusively
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