1. An Introduction to the Las Positas College Academic Senate

2. The Shared Governance Structure
California Education Code
TITLE V
Chabot-Las Positas Board of Trustees Policy

3. The California Education Code
Laws which can only be changed through legislative action, such as AA-T, AS-T degrees

4. Ed Code (B)
No later than July 1, 1990, hiring criteria, policies, and procedures for new faculty members shall be developed and agreed upon jointly by representatives of the governing board, and the academic senate, and approved by the governing board.

5. TITLE V
The Statewide Board of Governors’ interpretations of California Ed Code and subsequent policies for its implementation
They have the force of law, although they are occasionally modified by the BOG – e.g. “W” policies

6. Title V Section 53200
Academic Senate means an organization whose primary function is to make recommendations with respect to academic and professional matters.

7. Representation The Academic Senate represents the faculty
on all non-collective bargaining matters, in
collegial consultation related to certain
academic and professional matters as defined
in Title V of the Ed Code.

8. “Academic and Professional matters” (or 10+1) means the following policy development and implementation matters:
Curriculum, including establishing prerequisites and placing courses within disciplines
Degree and certificate requirements
Grading policies
Educational program development
Standards or policies regarding student preparation and success

9. 6) District and college governance structures, as related to faculty roles 7) Faculty roles and involvement in accreditation processes, including self-study and annual reports 8) Policies for faculty professional development activities 9) Processes for program review 10) Processes for institutional planning and budget development 11) Other academic and professional matters mutually agreed upon between the governing board and the academic senate

10. Consult Collegially
Rely primarily upon (the recommendations of the Academic Senate) Or
Mutually agree (the Board or its designee and the academic senate shall reach mutual agreement by written resolution, regulation, or policy effectuating such recommendations)

11. Chabot-LPC Board Policy
The Board will rely primarily upon the Academic Senate for:
Curriculum, including establishing pre- requisites and placing courses in disciplines.
Degree and certificate requirements.
Grading policies.
Faculty roles and involvement in the accreditation process, including self-study and annual reports.
Ed Code Section and Board Policy 2015

12. Chabot-LPC Board Policy
The Board will reach mutual agreement with the Academic Senate regarding:
Educational program development
Standards and policies regarding student success
District and college governance structures as related to faculty roles
Policies for faculty professional development activities
Process for program review
Process for institutional planning and budget development

13. Ed Code Title V Board Policy College Policy Practice
The Ideal Structure
Ed Code Title V Board Policy College Policy Practice

14. LPC Academic Senate
Meetings: 2nd and 4th Wednesday at 2:30 p.m. in 1687
Officers: Melissa Korber, President
Tina Inzerilla, Vice President
Kimberly Tomlinson, Treasurer
Senators:
A&H: Meghan Swanson, Cindy Rosefield, Catherine Suarez
CATSS: Robin Roy (Fall), John Rosen
MSEPS: Ashley Young, Greg Daubenmire
BHAWK: Steve Navarro (Fall), Andy Cumbo (Spring)
Student Services: Joel Gagnon and Angella VenJohn
Part-time Faculty: Vicki Pabley
Faculty Association: Heike Gecox
ASLPC Student Representative: Jasleen Gill
Support: TBD

15. The Brown Act!! 15 15

16. The Brown Act!!
The Key 16 16

17. The Brown Act!!
The Key
Commitment to openness and transparency 17 17

18. The Brown Act!! The Key Commitment to openness and transparency
Commitment to public access to information (not mere compliance with the law) 18 18

19. What does the Brown Act cover?19 19

20. What does the Brown Act cover?
The Brown Act applies to meetings of all legislative bodies (GC 54952), including: 20 20

21. What does the Brown Act cover?
The Brown Act applies to meetings of all legislative bodies (GC 54952), including:
The Board of Trustees 21 21

22. What does the Brown Act cover?
The Brown Act applies to meetings of all legislative bodies (GC 54952), including:
The Board of Trustees
Any subcommittee or task force created by the Board with a majority of Board members serving on the group 22 22

23. What does the Brown Act cover?
The Brown Act applies to meetings of all legislative bodies (GC 54952), including:
The Board of Trustees
Any subcommittee or task force created by the Board with a majority of Board members serving on the group
Any subcommittee or task force created by the Board which has defined, ongoing charge (either decision-making or advisory) OR has a regular meeting schedule set by the Board, regardless of Board membership 23 23

24. What does the Brown Act cover?24 24

25. What does the Brown Act cover?
A meeting of a legislative body (GC ) occurs whenever a majority of members gather to discuss business with their charge. 25 25

26. What does the Brown Act cover?
A meeting of a legislative body (GC ) occurs whenever a majority of members gather to discuss business with their charge.
A majority can meet at the following provided they do not discuss any business within their charge among themselves: 26 26

27. What does the Brown Act cover?
A meeting of a legislative body (GC ) occurs whenever a majority of members gather to discuss business with their charge.
A majority can meet at the following provided they do not discuss any business within their charge among themselves:
Attendance at a conference 27 27

28. What does the Brown Act cover?
A meeting of a legislative body (GC ) occurs whenever a majority of members gather to discuss business with their charge.
A majority can meet at the following provided they do not discuss any business within their charge among themselves:
Attendance at a conference
An open meeting of some other group to address local issues 28 28

29. What does the Brown Act cover?
A meeting of a legislative body (GC ) occurs whenever a majority of members gather to discuss business with their charge.
A majority can meet at the following provided they do not discuss any business within their charge among themselves:
Attendance at a conference
An open meeting of some other group to address local issues
Social gatherings 29 29

30. Does the Brown Act apply to local academic senates?30 30

31. Does the Brown Act apply to local academic senates?
YES!!!! 31 31

32. How does it apply to local senates (as well as your local board)?32 32

33. How does it apply to local senates (as well as your local board)?
Agendas 33 33

34. How does it apply to local senates (as well as your local board)?
Agendas
Include time and place 34 34

35. How does it apply to local senates (as well as your local board)?
Agendas
Include time and place
Mail agenda one week before meeting 35 35

36. How does it apply to local senates (as well as your local board)?
Agendas
Include time and place
Mail agenda one week before meeting
Post agenda 72 hours before meeting 36 36

37. How does it apply to local senates (as well as your local board)?
Agendas
Include time and place
Mail agenda one week before meeting
Post agenda 72 hours before meeting
Special meetings require 24 hour notice and are limited to agenda items 37 37

38. How does it apply to local senates (as well as your local board)?
Agendas
Include time and place
Mail agenda one week before meeting
Post agenda 72 hours before meeting
Special meetings require 24 hour notice and are limited to agenda items
Senates do not call emergency meetings (which do not require 24 hour notice) 38 38

39. How does it apply to local senates (as well as your local board)?
Agendas
Include time and place
Mail agenda one week before meeting
Post agenda 72 hours before meeting
Special meetings require 24 hour notice and are limited to agenda items
Senates do not call emergency meetings (which do not require 24 hour notice)
Allow for public comments before or during discussion of agenda items 39 39

40. How does it apply to local senates (as well as your local board)?
Agendas
Include time and place
Mail agenda one week before meeting
Post agenda 72 hours before meeting
Special meetings require 24 hour notice and are limited to agenda items
Senates do not call emergency meetings (which do not require 24 hour notice)
Allow for public comments before or during discussion of agenda items
Include all action items on the agenda, with a brief description 40 40

41. Key Points to Remember about Meetings41 41

42. Key Points to Remember about Meetings
All meetings are open 42 42

43. Key Points to Remember about Meetings
All meetings are open
Closed sessions are for litigation (e.g., senate is or will be sued), personnel matters (e.g. evaluation of a senate employee), or negotiating with a bargaining agent (which senate does not do) 43 43

44. Key Points to Remember about Meetings
All meetings are open
Closed sessions are for litigation (e.g., senate is or will be sued), personnel matters (e.g. evaluation of a senate employee), or negotiating with a bargaining agent (which senate does not do)
All votes are open; no secret ballots 44 44

45. What to Include on an Agenda45 45

46. What to Include on an Agenda
Welcome 46 46

47. What to Include on an Agenda
Welcome
Public Comment 47 47

48. What to Include on an Agenda
Welcome
Public Comment
Approval of Minutes from Previous meeting 48 48

49. What to Include on an Agenda
Welcome
Public Comment
Approval of Minutes from Previous meeting
Approval of Agenda 49 49

50. What to Include on an Agenda
Welcome
Public Comment
Approval of Minutes from Previous meeting
Approval of Agenda
Action Items 50 50

51. What to Include on an Agenda
Welcome
Public Comment
Approval of Minutes from Previous meeting
Approval of Agenda
Action Items
Discussion Items 51 51

52. What to Include on an Agenda
Welcome
Public Comment
Approval of Minutes from Previous meeting
Approval of Agenda
Action Items
Discussion Items
Committee Reports 52 52

53. What to Include on an Agenda
Welcome
Public Comment
Approval of Minutes from Previous meeting
Approval of Agenda
Action Items
Discussion Items
Committee Reports
Announcements 53 53

54. What to Include on an Agenda
Welcome
Public Comment
Approval of Minutes from Previous meeting
Approval of Agenda
Action Items
Discussion Items
Committee Reports
Announcements
Adjournment 54 54

55. Public Comment 55 55

56. Public Comment
Members may respond to public comments but cannot take action 56 56

57. Approval of Minutes 57 57

58. Approval of Minutes
This is an approval of generally the previous month’s menus. Minor edits are allowed but not substantive changes. 58 58

59. Approval of the Agenda 59 59

60. Approval of the Agenda
A vote to approve the agenda. Requests can be made to change order of items but new items cannot be added. 60 60

61. Action Items 61 61

62. Action Items
Action can only be taken on items on the agenda 62 62

63. Action Items Action can only be taken on items on the agenda
Exception: Action may be taken on non-agenda item IF 63 63

64. Action Items Action can only be taken on items on the agenda
Exception: Action may be taken on non-agenda item IF
need for immediate action is found after the agenda is posted 64 64

65. Action Items Action can only be taken on items on the agenda
Exception: Action may be taken on non-agenda item IF
need for immediate action is found after the agenda is posted
a vote of two-thirds of members present if more than two-thirds of the total membership are present, or a unanimous vote if less than two-thirds of the total membership is present 65 65

66. Discussion Items 66 66

67. Discussion Items
These items are discussed but no action can be taken. The items can be placed on a future agenda for action. 67 67

68. Yes, there is more to remember!68 68

69. Yes, there is more to remember!
All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication) 69 69

70. Yes, there is more to remember!
All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication)
Be careful of what you distribute at meetings – they are now public documents 70 70

71. Yes, there is more to remember!
All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication)
Be careful of what you distribute at meetings – they are now public documents
Set time limits for discussion, especially public comments 71 71

72. Yes, there is more to remember!
All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication)
Be careful of what you distribute at meetings – they are now public documents
Set time limits for discussion, especially public comments
Use public comments section of the agenda for items not on the agenda 72 72

73. Yes, there is more to remember!
All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication)
Be careful of what you distribute at meetings – they are now public documents
Set time limits for discussion, especially public comments
Use public comments section of the agenda for items not on the agenda
Keep discussion within the scope of the agenda item 73 73

74. Yes, there is more to remember!
All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication)
Be careful of what you distribute at meetings – they are now public documents
Set time limits for discussion, especially public comments
Use public comments section of the agenda for items not on the agenda
Keep discussion within the scope of the agenda item
Bring extra copies of documents 74 74

75. Yes, there is more to remember!
All items distributed before or during meetings must be available to the public at the meeting (reasonable fees may be charged for duplication)
Be careful of what you distribute at meetings – they are now public documents
Set time limits for discussion, especially public comments
Use public comments section of the agenda for items not on the agenda
Keep discussion within the scope of the agenda item
Bring extra copies of documents
If others bring items to distribute, offer to send copies later to those requesting them in writing 75 75

76. Did someone say “Bagley-Keene?”
Bagley-Keene covers all state boards and commissions. 76 76

77. What about Robert’s Rules of Order?77 77

78. What about Robert’s Rules of Order?
Local senates adopt and incorporate those elements that help facilitate debate and the flow of meetings 78 78

79. What about Robert’s Rules of Order?
Local senates adopt and incorporate those elements that help facilitate debate and the flow of meetings
Important regarding motions and taking action 79 79

80. What about Robert’s Rules of Order?
Local senates adopt and incorporate those elements that help facilitate debate and the flow of meetings
Important regarding motions and taking action
Senate parliamentarian 80 80