1. City of Lakeport Fiscal Year 2013-14
Budget Workshop
City of Lakeport
Fiscal Year
June 4, 2013
Margaret Silveira, City Manager
Daniel Buffalo, Finance Director

2. Agenda The document The budget approach: goal/priority-based
Highlights
Questions
Schedule

3. Budget Schedule, FY 2013-14 March April May June
Develop budgetary approach and document format
April
Distribute budget instructions and workbooks to departments
Schedule first round of meetings between CM and departments
Council input
First round meetings
May
Budget meetings
Document draft
Develop CM budget message
June
Budget hearings
Final revisions
Document finalization
adoption

4. Budget Workshop
The Document

5. The Document Format Elements Navigable electronically
City Manager’s Budget Message
Community profile
Budget in Brief
Charts and graphs
Fund summaries
Departments
CIP
Appendices
Navigable electronically

6. The Document (cont) Navigation: Bookmarks Table of contents
Ideal for iPad or other tablet

7. The Document (cont) Content: Items presented by major category Revenue
Taxes
Charges for service
Grants/subventions
Expenditures
Salaries and benefits
Operations
Loans/grants
Debt service
Capital outlay

8. The Document (cont) How to read: Funds Revenue
Expenditures by category
2 years actuals
2 years projections
Department use

9. The Document (cont) How to read: Departments Overview
Outcomes/accomplishments
Department goals/objectives
Budget detail

10. Sections of Note CM Budget Message, pg. 1 Budget in Brief, pg. 11
Charts and Graphs, pg. 23
CIP Budget, pg. 131
Personnel schedule, pg. 231

11. Budget Workshop
The Approach

12. What is a budget?
Spending plan
Legal document
Policy document

13. Strategic Planning Goals/priority-based
Developed during council-staff strategic planning session
Establishes the priorities for the City for the fiscal year
Departments considering goals when developing budgets
Maintain highest possible standard of transparency and accountability

14. Telling the story Identifying capital needs Maximizing efficiency
Service delivery
Reducing costs
Particularly to the general fund
Preparing for the future

15. City-wide goals (cont)
Maintain strong Council/staff relations and encourage leadership development.
Develop a succession plan for executive management members.
Promote and foster leadership development throughout all ranks of management.
Continue to promote and invest in training programs for staff.
Maintain the highest possible standards for the recruitment, selection, and retention of staff.

16. City-wide goals (cont)
Strengthen community and regional involvement.
Enhance promotion and readership of the community newsletter.
Enhance marketing outreach.
Strengthen relationship with the County and regional groups toward the promotion of engaging in regional projects that benefit the community as a whole.

17. City-wide goals (cont)
Establish and promote effective public outreach efforts.
Develop social media presence and promote civic engagement.
Assemble master list of community development partners and engage those entities on specific objectives.
Increase community outreach through community policing and crime reduction initiatives.
Complete development of marijuana ordinance through increased community involvement.

18. City-wide goals (cont)
Enhance activities and programs to support local and regional economic development.
Promote, market, and brand our City.
Look for alternatives to replace the economic development efforts of the former redevelopment agency.
Revisit storefront ordinance.
Focus resources and attention to improving the physical appearance of Main Street.
Refocus efforts on event promotion and the development of recreation sites.

19. City-wide goals (cont)
Focus efforts on infrastructure improvements.
Ensure a safe and sustainable Lakeport.
Development and implement a capital improvement program (CIP).
Capitalize on efficiencies provided through technology, including updating software and the City’s website.
Increase focus on developing the lakefront and improving the quality of the Lake during the summer months.

20. Budget Workshop
Highlights

21. Highlights 42 funds 8 departments (not including non- departmental)
Total City revenues:
$14.42 million
Total expenditures:
$16.72 million
Balanced general fund
Improving enterprise funds
Strong focus on economic development activities
Pg. 29

22. Highlights (cont) Significant CIP efforts slated USDA projects
$2.09 million water
$1.64 million sewer
RDA bond
$1.5 million slated
Recommend $200,000 assignment for docks at Library Park
$1.17 in additional road projects planned

23. Highlights (cont) General fund Budget surplus in FY 2012-13
Regular revenues relatively flat
Costs up
Personnel (health, pension)
Capital projects

24. Analysis – General Fund

25. Analysis – General Fund (cont)

26. Analysis – General Fund (cont)

27. Analysis – General Fund (cont)

28. Analysis – General Fund (cont)

29. Highlights (cont) Water enterprise rebounding pg. 59
Revenue up from rate restructuring
Operating deficit planned
Expected to be in the black middle of next year (FY 14-15)

30. Highlights (cont) Sewer enterprise in stable position pg. 62
Revenue up from rate restructuring
Operating surplus anticipated
Fund may be used to provide initial cash flow for USDA projects

31. Analysis (cont)

32. Analysis (cont)

33. Measure I

34. Westshore Pool

35. Fin
Questions
Requests
Next meeting

36. Management Team Contacts
City Manager
Margaret Silveira
, ext 32
City Clerk
Janel Chapman
, ext 12
City Attorney
Steven Brookes
ext 44
Administrative Services
Director
Kelly Buendia
, ext 30
Finance Director
Daniel Buffalo
, ext 16
Chief of Police
Brad Rasmussen
, ext 13
City Engineer & IT Director
Scott Harter
, ext 11
Public Works Director
Mark Brannigan
, ext 104