1. Stockton University State Contract Training
May 2018

2. Utilizing a State Contract
The University may utilize state Contracts that are open to Cooperative Purchasing Participants.
Bid Thresholds do not apply.
Purchases must be made in accordance with any Method of Operations or instructions for the contract.
All Requisitions for a state contract purchase must state the State Contract #, the Contract Line #, and the Commodity Code # in Document Text and a quote must be attached.

3. Method of Operation
The Method of Operation (MOO) outlines the directions for use of the contract. Please review the most current version of the MOO before using the contract as sometimes the MOO will require users to obtain a certain number of quotes from the vendors under the State Contract before proceeding, utilize a vendor from a certain region, etc.

4. Locations
Division of Purchase & Property's (DPP) contract search: ml
NJSTART:
It is recommended that both sources are checked as new procurements are being awarded in NJSTART while most previously awarded contracts are listed on DPP's website.

5. Stockton University Cooperative Contract Training
May 2018

6. Requirements to Utilize a Nationally Recognized Cooperative Contract
To utilize a nationally recognized cooperative contract, the following requirements must be met:
Nationally-recognized and accepted cooperative purchasing agreement;
Developed utilizing a competitive bidding process;
Developed/Lead by another contracting unit within the State of New Jersey or any other state; and
Determine that the use results in cost savings after all factors, including charges, etc.
Note: Cooperative Contracts are permitted for goods and services, not construction services.

7. Bid Thresholds Do Not Apply
Minimum bid threshold requirements do not apply to nationally recognized cooperatives.
It must be determined that the use of results in cost savings after all factors, including charges, etc. Cost savings must be documented.
Purchases must be made in accordance with any Method of Operations for the Contract.
All Requisitions for a Cooperative purchase must state the Cooperative Contract # in Document Text and a quote must be attached.
Procurement Forms are required.

8. Nationally Recognized Cooperatives
NJPA COOPERATIVE
U.S. COMMUNITIES
NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE (NATIONAL IPA)
NASPO VALUEPOINT
NATIONAL COOPERATIVE PURCHASING ALLIANCE (NCPA)
PEPPM
E&I LEAD PUBLIC AGENCY(LPA) CONTRACTS
E&I’s other contracts are not developed by another contracting unit and therefore cannot be utilized by the University

9. Joint Purchasing Agreement Cooperatives
A New Jersey State College/University is authorized to enter into a joint purchasing agreement with other State Colleges/University’s and other units of State or local government in accordance with N.J.S.A. 18A:64-61.
The use of joint purchasing agreement cooperative contracts eliminates the need to obtain three (3) competitive quotes up to the bid threshold, and eliminates the need to issue public bids (RFPs) and/or bid waivers over the bid threshold;
Joint purchasing agreement cooperative purchases are with other New Jersey governmental entities and thus all form requirements should have been met. A COI will still need to be collected if a service is being performed on campus and certified payroll if it is a Public Work project.
Joint Purchasing Agreement Cooperatives:
THE EDUCATIONAL SERVICES COMMISSION OF NEW JERSEY (ESCNJ)
HUNTERDON COUNTY EDUCATION SERVIXES COMMISSION (HCESC)
NJEDGE.NET

10. Stockton University GSA Contract Training
May 2018

11. GSA Schedules Open to Cooperative Purchases
GSA currently has three (3) contract schedules that are open to cooperative purchases – State & Local Governments. These schedules are as follows:
70 – General Purpose Commercial Information technology Equipment, Software, and Services;
84 – Total Solutions for Law Enforcement, Security, Facilities, Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response; and
00CORP – the Professional Services Schedule (PSS).
Please click on the below link to access these GSA schedules: 6F0B72717A17BDB7FD7F prd1pweb?flag=coop.

12. Requirements to Utilize a GSA Contract
The University may utilize GSA Contracts that are open to cooperative purchases.
The price of the goods or services being procured is no greater than the price offered to federal agencies.
The price of the goods or services being procured is no greater than the price of the same or equivalent goods or services under any State contract, unless the State college determines that because of factors other than price, selection of a vendor from the Federal Supply Schedules would be more advantageous to the State college.
All Requisitions for a GSA purchase must state the GSA schedule # and the GSA Contract # in Document Text and a quote must be attached.
Bid Thresholds do not apply
Procurement Forms are required