1. Center for Professional Development of Public Prosecutors
Prof. Abdul Hameed
Center for Professional Development of Public Prosecutors

2. *Integration with SkyDrive
Office 2016, like the new Windows 10, have close integration with Microsoft’s free cloud file storage service SkyDrive. There are two ways to sign into Office 2016, via a Microsoft account (such as Hotmail, Windows Live or even Xbox Live)

3. Office 2016 uses the “Metro” User Interface
Even the ribbon menu has been restyled – the rich-looking, rounded tabs replaced with something that aims to be far more functional.
As with any revised release of software, there are some changes to the appearance of Office 2016 that you might find a need a little getting used to. Designed with the new Metro UI (which has since been renamed to “Modern” by Microsoft but continues to be referred to as “Metro” by technology journalists), Office 2016 is – like other applications and operating systems using Metro UI – designed to be easily used by finger tips.
Whether you’re using an on-screen keyboard on your Windows tablet device or pointing and clicking with a mouse in the traditional manner, however, you should experience little difference in the user experience.

5. New Features in Word Metro User Interface New and Improved Templates!
Backstage View – Metadata
*Sharing Options – Easily Integrates with SkyDrive (cloud-based storage)
Ability to edit and review PDFs has Improved
You can now search for more than just text. You can search for pictures, comments, or even tables!
Clear Formatting Tool
New Design Tab
Read Mode
Integrated Screen Clipping Tool
Word talks “Speak selected text”
Change Color of Office Theme

6. Metro User Interface

7. New and Improved Templates!

8. Backstage View – Metadata
The Office Backstage view is where you manage your files and the data about them — creating, saving, inspecting for hidden metadata or personal information, and setting options.
Here you’ll find a good selection of new and improved templates, covering everything from blog posts and Thanksgiving invitations to annual reports and live music flyers.
Naturally these can all be edited as before to produce work tailored to your own needs, and a search tool at the top of the page provides access to templates online. Where appropriate, search will display suitable templates for other applications in the suite.

9. *Sharing Options – Easily Integrates with SkyDrive (cloud-based storage)
*You need to be signed in to use this feature, but the IT team has disabled this feature for security purposes. If you have Office 2016 installed on your personal computer, you can use this feature.

10. Ability to edit and review PDFs has Improved
Note that editing PDFs can be hit and miss – the process requires that the existing PDF document is converted into DOCX format, something that can result in an inaccurate layout. Simple layouts should convert without too much trouble, however.
Note that editing takes place once the file is converted to DOCX format, and as such you will need to select the PDF file option in the Save as dialogue box to keep your changes.

11. You can now search for more than just text
You can now search for more than just text. You can search for pictures, comments, or even tables!
Word 2016 has a new screen for creating templates, accessed when you first launch the application.

12. Clear Formatting Tool - Remove all formatting from the selection, leaving only the normal, unformatted text.
Useful if you copy and paste from a web page like Wikipedia

13. New Design Tab Consolidates all the theme and styling tools
Lets you select different themes – useful for dynamically changing the color scheme of your headings and tables

14. Read Mode - The best way to read a document, including some tools designed for reading instead of writing.
Click View > in the Views group > click Read Mode.
Goes Full Screen
Double-click an image to enlarge
Free of distractions as most buttons are hidden
Menus or other formatting tools are hidden. Less clutter

15. Word talks “Speak selected text”
Now if you select some text in your word document, you can click the speak button on the Quick Access Tool Bar. Using text to speech, the computer will read the selected text. A great tool for proofing a document!

16. Change Color of Office Theme

17. Compatibility with Earlier Versions
You can save the file as a Word document. This changes the file extension from .DOCX to .DOC. This means users who have not upgraded to version or higher will be able to open it with downloading a viewer.

19. New Features in PowerPoint
Metro User Interface
New Default Slide Size
Integrated Screen Clipping Tool
Cropping Made Easy! Just click on a Photo, then click the Pictures Tool Tab, then Click Crop.
New Look Presenter View
New Navigation grid in Presenter View - Enables you to easily navigate between slides!
PowerPoint on Touch Devices
Embedding YouTube videos still has compatibility issues and typically does not work

20. Metro User Interface http://informationtechnology.pk
Full guide at:

21. New Default Slide Size
Much of the world’s TVs and video have gone to widescreen and HD formats, and so has PowerPoint. In previous versions, the slide ratio was 4:3. In PowerPoint 2016, 16:9 is the new default, but you can change this on the Design tab.
If you work with slides in older versions of PowerPoint, or are presenting on older
monitors or projectors, you’ll want to change the slide ratio back to 4:3. To do so, Click Design > Slide Size and then choose 4:3.

22. Integrated Screen Clipping Tool

23. Cropping Made Easy! Just click on a Photo, then click the Pictures Tool Tab, then Click Crop.

24. New Look Presenter View
Note that Presenter View no longer requires multiple monitors. Now you can rehearse and use all the tools in Presenter View from a single monitor without hooking up anything else.
The Presenter View enables the user to plan ahead by displaying notes about the slide and providing a preview of the next, and offers various other controls, including a pen tool for drawing the audience’s attention to a particular slide or detail.

25. New Navigation grid in Presenter View - Enables you to easily navigate between slides!

26. PowerPoint on Touch Devices
You can now interact with PowerPoint 2016 on touch devices running Windows 8. Using typical touch gestures, you can swipe, tap, scroll, zoom, and pan your way through your presentations

27. Embedding YouTube videos still has compatibility issues and typically does not work
Online videos can finally be embedded into a Word document in Office 2016, via the Insert tab – but you need to be signed in. This doesn’t work on campus computers because of security settings.
You need to be signed in to use this feature, but the IT team has disabled this feature. If you have Office 13 installed on your personal computer, you can use this feature. More details at
*Just keep in mind that the video will only work on your computer – not on-site systems.

28. New Features in Excel New Features Metro User Interface
Recommended Charts Tool
Apply Features Without the Ribbon
Flash Fill Option
Old Features, but often forgotten
Instantly reveal formulas and general number format of all cells
Comparing 2 or more Excel spreadsheets simultaneously
Tables
Freeze Headers
Set print area
Shrink to fit

29. Metro User Interface

30. Recommended Charts Tool
A more complicated table will result in the suggestion of a more detailed chart, but you can easily choose a different chart if you don’t like the results.
The new version does away with the focus on the chart wizard, instead offering the Recommended Charts tool. The way in which this works is pretty intuitive; a table with a simple layout of two rows and four columns will result in a suggestion of a simple chart such as a line bar. 

31. How to use the Recommended Charts Tool
To use the tool, select the data that you want to chart, click the Insert tab and select Recommended Charts. A dialog appears with a range of charts to choose from—click each in turn to see how your data will look plotted on that chart. Select the desired option and click OK, and the chart is created automatically.

32. Apply Features Without the Ribbon
Frequently used, but hard to find commands and buttons are easier to find. When you select data on your worksheet, the Quick Analysis
button appears. It gives you quick access to many useful features you may not have been aware of, and lets you preview them on your data before you make them stick.

33. Flash Fill Option
When entering data, you might notice that Excel fills values automatically as it detects a pattern. You’ll get the Flash Fill Options button to make further decisions.

34. Instantly reveal formulas and general number format of all cells
Show all formulas and the general number format of cells
Saves you time because you don’t have to move the cell pointer to check each formula one-by-one.

35. Comparing 2 or more Excel spreadsheets simultaneously
You can open two instances of Excel INSTEAD of multiple files on top of each other in the same Excel application.
To do this, simply open Excel by double clicking the icon on your desktop and open the first Excel file you want to use. Minimize this window and move it to the right screen. Then go back to the desktop, double click the Excel icon once more, another separate Excel window will open.

36. Tables
To make managing and analyzing a group of related data easier, you can turn a range of cells into a Microsoft Office Excel table (previously known as an Excel list). A table typically contains related data in a series of worksheet rows and columns that have been formatted as a table. By using the table features, you can then manage the data in the table rows and columns independently from the data in other rows and columns on the worksheet.

37. Elements of an excel table
Header row    By default, a table has a header row. Every table column has filtering enabled in the header row so that you can filter or sort your table data quickly.

38. Elements of an excel table
Banded rows    By default, alternate shading or banding has been applied to the rows in a table to better distinguish the data.

39. Elements of an excel table
Total row    You can add a total row to your table that provides access to summary functions (such as the AVERAGE, COUNT, or SUM function). A drop-down list appears in each total row cell so that you can quickly calculate the totals that you want.

40. Freeze Headers http://informationtechnology.pk
To freeze a row in your worksheet, highlight the row where you wish all rows before the highlighted row to be frozen or locked, go to Window>Freeze Panes and you will see a line appear across your worksheet.   Everything above the line is frozen and will remain in view when you scroll down your worksheet.

41. Set print area

42. Shrink to fit