1. Student Information System (SIS) Report
Presentation to the UTFAB
October 17, 2016
Good afternoon, thank you for the opportunity to present.
Some of you have seen me here before, others not. My name is chris seng and I am part of the Divison of Enrollment and Access, Dept head of the Office of the Registrar and also serve as the University Registrar.
I have been part of the SIS team since the inception in We’ve had a long partnership.
1/3/2019
UTFAB SIS Fall 2016 Presentation

2. UTFAB SIS Fall 2016 Presentation
Why the music? We are pumped up because of recent successes!
I will tell you about those but to celebrate we have some things to share to thank you for your contributions and efforts and involvement.
Pass this stuff out and make sure everyone get’s one.
On July 25th……
1/3/2019
UTFAB SIS Fall 2016 Presentation

3. UTFAB SIS Fall 2016 Presentation
RAMweb Old
July 25th we left this behind….
1/3/2019
UTFAB SIS Fall 2016 Presentation

4. UTFAB SIS Fall 2016 Presentation
RAMweb New
And moved to this new version of RAMweb. A very big accomplishment in the last few months.
This was a huge milestone and improvement.
Our team of developers, Terri, Dereck, Mahdi, Jimmie undertook project in December. Lots of people involved to make this happen.
1/3/2019
UTFAB SIS Fall 2016 Presentation

5. UTFAB SIS Fall 2016 Presentation
Why change?
High demand times were problematic
Design 10 yrs old, continually adding links
Mobile friendly – NO!
Code was challenging to maintain
Recurring security checks difficult pass and intensive to remediate
Landing page was a link farm
Was not Handling load/peak volume times well
Was dated in design, not able to grow and be Tailored to specific students
Was not Mobile first
Was not easy to maintain when changes were requested
Was not Passing security checks easily
Was a link farm, look and feel very dated,
1/3/2019
UTFAB SIS Fall 2016 Presentation

6. UTFAB SIS Fall 2016 Presentation
RAMweb
Used by applicants and current students
CSU developed self service applications with a few vendor apps embedded such as registration and class schedule
Originally develop in 2000
Last complete overhaul was 10 years ago
Seven offices/units contribute applications
Central IT partners for servers, database
Used by all students and applicants - That is a population of about 50-60K unique users
RAMweb affects our University goals of recruitment, enrollment and retention efforts
Graduate school
Registrar
Financial aid
Health Network
Business and Financial Services
Admissions
CASA
Central IT partners mamange servers, application and database
1/3/2019
UTFAB SIS Fall 2016 Presentation

7. UTFAB SIS Fall 2016 Presentation
RAMweb logins by year
Logins
 Usage, transaction volume much higher
Year
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UTFAB SIS Fall 2016 Presentation

8. UTFAB SIS Fall 2016 Presentation
RAMweb New
Back to where we are now!
S. M. eM. P.C.
Stable, modern system, easier to maintain, easy for additional partners to contribute content
Student Feedback? What to know what we have heard?
Counter s
Starbucks
All positive, everyone likes it…
1/3/2019
UTFAB SIS Fall 2016 Presentation

9. UTFAB SIS Fall 2016 Presentation
RAMweb today
Student input utilized in redesign
Meets peak volume demands
Mobile first!
Most used information on landing page
Security standards improved
Opportunities for student specific presentation
A great leap forward for us.
The design was taken from voter feedback in the ASCSU elections
application meets demand during high volume times.
Much of the application is mobile friendly.
Most used/needed information on landing page
Meets security checks
The code structure is more current tools and methods, easier to maintain, distributed maintenance,
Allows us to tailor to specific students more easily
---standard, new students, grad, SaS, athlete, into, etc…
Thank students and Terri’s team again.
1/3/2019
UTFAB SIS Fall 2016 Presentation

10. UTFAB SIS Fall 2016 Presentation
Platform Migration
Complete technology change
Operating System, hardware, software
Moved ARIES/Banner databases to Linux
Provides ability to dynamically adjust memory and CPU capacity as required
Implemented advanced and aggressive tools to improve monitoring and predictive analysis capabilities
Next, another great step forward.
There were very big changes on the backend to ensure SIS stability and performance on the peak volume days. These changes directly affect RAMweb.
Spot trends and adjust before problems occur
Planning, Timing, coordination, testing and communication are required for a big effort such as this.
1/3/2019
UTFAB SIS Fall 2016 Presentation

11. Fall 2016 first day of term success
All systems go all the time
33,098 RAMweb users
221,140 RAMweb main page views
53% activity from desktop, 44% mobile
52% activity from Chrome, 35% firefox
Peak activity at 10am
The result of the efforts over the past 9 months result in a very successful launch of the fall term.
18 different browers and many browers versions
1/3/2019
UTFAB SIS Fall 2016 Presentation

12. Major initiatives completed…
RAMweb redesign
SIS/Banner upgrades
Semester at Sea integration to SIS
IPAS-2 Advisor portal enhancements
And to recap last spring we identified a short list of the highest priority items:
Ramweb redesign – check
SIS/Banner upgrades – check
SaS – Check , current voyage underway, next voyage students already registered with no issues
IPAS 2, Advisor Portal – check
These four quite large efforts. Staff intensive, impact across campus, large success by themselves.
97 closed project tickets since march – much work being done.
Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate,
10/17/2016
UTFAB SIS Fall 2016 Presentation

13. UTFAB SIS Fall 2016 Presentation
What’s next?
Load, test, install vendor upgrade to web registration system (Banner XE)
Ram mobile registration
Continue efforts at entire XE upgrade
Complete last steps of Linux platform
RAMweb: weekly schedule, elections, online repeat/delete and more…
System upgrades: Degree Audit, Scheduling/EMS, others
And more:
SAS ramweb
Mobile and ramweb
Design consistency
1/3/2019
UTFAB SIS Fall 2016 Presentation

14. UTFAB SIS Spring 2016 Presentation
Projected SIS Budget
Lets’ talk about budget. If you recall we’ve been working together since We provide budget projections for your planning purposes. This shows the amount we are projecting to request from UTFAB, the match and more from the University and the total annual budget.
* - Projected Budget
1/3/2019
UTFAB SIS Spring 2016 Presentation

15. UTFAB SIS Spring 2016 Presentation
FY 17 Funding
FY17 Total Budget $1,733,283
(UTFAB + Univ match + I.S. support)
FY17 UTFAB Support $716,833
Any additional costs absorbed centrally
University matches UTFAB support and more
The current fiscal year
1/3/2019
UTFAB SIS Spring 2016 Presentation

16. UTFAB SIS Fall 2016 Presentation
Partnership
Collaboration with UTFAB began in 2004
Project includes hardware, software and staff
Meets UTFAB funding criteria
We appreciate your continued support of the project
The UTF and student support provided the original impetus for the project
The SIS is critical core infrastructure
The systems are performing exceptionally well and meeting most demands for service
Final recap
1/3/2019
UTFAB SIS Fall 2016 Presentation

17. UTFAB Funding Criteria
1. Benefit as many students as possible
All students at CSU are benefiting.
2. Ability to effectively utilize the fee
Your decision.
3. Not funded by CFT
Check.
4. Adherence to budget and accountability
5. Potential for direct student use
Absolutely.
6. Effort, thought & clarity in the plan
7. Quantitative usage data
Several examples
8. Financial co-sponsorship
60% of total funded by the University.
9. Central/distributed balance
10. Cost/benefit ratio
We believe we meet many of the funding criteria components.
3/31/2016
UTFAB SIS Spring 2016 Presentation

18. UTFAB SIS Spring 2016 Presentation
Questions…
are most welcome.
Thank You!
Contact:
3/31/2016
UTFAB SIS Spring 2016 Presentation