1. Tonya Easterwood HRMS Trainer
Something New in HRMS
Tonya Easterwood
HRMS Trainer

2. Welcome

3. Go-To-Webinar Overview of Go-To-Webinar
Before we get started, I want to review a few housekeeping items and let you know how you can participate in today’s Web event.
We’re looking at an example of the Go-To-Webinar Attendee Interface which is made up of two parts. The Viewer Window is where attendees see the presenter’s screen. The Viewer Window can be resized by clicking and dragging the lower right corner. The Control Panel is where attendees can interact with organizers.
Move mouse over the Grab Tab
You should see something that looks like this on your own computer desktop in the upper right corner.
Click 1
Clicking the arrows on the Grab Tab opens and closes the Control Panel.
Click 2
The Audio pane provides audio information. (If the organizer has given attendees a choice) There are two options. You can join audio through your computer; select Use Mic & Speakers.
Click 3
Click Audio Setup to select your computer speaker or headset devices.
Click 4, 5 and 6
You can choose to join audio through your telephone. Select Use Telephone, dial the number listed and enter both the Access Code and Audio PIN when prompted.
Click 7
During (at the end, etc.) the presentation, you have the ability to send questions to our Webinar staff through the Questions pane. Simply type in your question and click send. (Optional) At the end of the presentation we will do a Q&A session to answer as many questions as we have time for.
Click 8
During the presentation we may ask you to answer a question by raising your hand. This option is located on the Grab Tab.
Click 9 and 10
If you prefer to keep your control panel open during the presentation, click View in the top menu and un-check Auto-Hide the Control Panel.

4. Learning Objectives
Search Applicants
Search Candidates by Vacancy

5. Click Applicants
Click Search Applications and the Search Application screen will populate.

6. New Search Applicant Old Search Applicant
Displayed on the screen is the new search applicant screen and the old search applicant screen
A home link has been added and this returns you to the LEA Homepage.
A PRINT feature has been added which
The HELP Link will display the online help tool to assist with HRMS functions
IN the ALL APLLICATIONS section

7. If you specify more than one search option, the application must match all criteria entered.
After entering all search criteria, click the Search button at the bottom of the form. Matching search results will display.
If you wish to find applicants for a specific vacancy, click the Search by Vacancy button at the top of the form.
Search Options
Name / SSN - If you are looking for a specific applicant, type a Last Name, Last Name and First Initial, or SSN in the search box and select the corresponding radio button.
·     If the exact box is checked, the field must match the search value exactly.
·     If the exact box is not checked, enter the first part of the name or the last few digits of the SSN.
Application Type - All, Licensed, Classified, Substitute, or Bus Driver.
Position Choice - Limits results to applications where Any of the three available Position Choices, or the 1st Choice Only matches the value you select. Only the first position choice is shown in the results table. View the application to see all of the candidate's position choices.
Status - Full or Part-time.
Available on or Before - Defaults to the current date. NOTE: Applicants who entered a future Available date, will not appear in the search results since the default is today’s date. If you want these applicants to appear, enter a future date for the 'Available on or Before' date.
Modified on or After  - Defaults to one year ago.
Interests - Limits results to applicants with the selected Interest (displays as Hobbies/Activities on the View Application screen).
State and Zip - Limits results to candidates whose primary address has the selected State or Zip Code.
Licensure Area and HQ Only - If a Licensure Area is selected, the search returns candidates who have indicated on the Licensed Application that they hold a license in that area, along with candidates who are on record at DPI as holding a license in that area.
If HQ Only is checked, the license area being searched for must have an HQ code less than 90, and user-entered license areas are ignored.
When you perform a license area search, the applicant's HQ code for the selected license area will display in the HQ column. Mouse over the code to view its description.
Min. Years of Exp. - Returns candidates who have a license area on file at DPI or a user-entered license area with years of experience greater than or equal to the value entered.
NOTE: For license areas on file at DPI, years experience is set to the same value for each of an individual's license areas. (Example: If an individual is licensed to teach both Math and English, years experience will be set to the same value for both license areas, even if the licenses were obtained at different times.)
Min. Degree - Bachelor's, Master's, Advanced, or Doctorate. Returns candidates who have a license area on file at DPI or a user-entered license area with a degree greater than or equal to the value entered. If you specify a Licensure Area, the degree must be associated with that area.

8. Use the drop down arrow on the text box located under the actions column. The options available
View App
License Data
Eligibility to check the candidate's Eligibility before adding the candidate to a vacancy.  
Local Forms

9. There are there sections normally displayed in the licensure section of an application
Information entered by applicant: which is not displayed.
Information from the DPI licensure Recorded
Licensure Areas from DPI
Additional Licensure Areas Reported by Applicant

10. The Eligibility options on the search screen is checking to see if the applicant is on the do not hire list.
Click the OK button on the message box.

11. Click SEARCH BY VACANCY button

12. This is the NEW Search by Vacancy screen
This is the NEW Search by Vacancy screen. Previously this option was only available to user who used the Vacancy Permit Process. Now the option populates for all users. This is available for announcements and vacancies, previously this option was only available for vacancy permit users. How to announce positions using the vacancy option is outlined in the Position Management Module.
How to use this screen?
Begin entering a position name or description in the text box.

13. Click the SEARCH button.
Not selecting from the drop down list will result in NO RECORDS FOUND

14.    Enter a partial position number or position description in the search box.
    The drop-down list will populate with a list of matching Vacancy Permits with a status < 80 (Hired) plus matching Announcements with an active status.
    Active vacancies and announcements that are not currently posted on the Web are included since they might have been previously posted on the Web.
    Select a position from the drop-down list.
    Click Search.
A list of applicants who applied for the selected vacancy will display. See Applicant Search Results.
Click the Advanced Search button at the top of the form to access the Search Applicants form.

15. Click the SEARCH button.

16. The Actions available are the same as previously shown
The Actions available are the same as previously shown. The difference with these results are these are the people who applied for the specific vacancy you selected in the position text box

17. Click Vacancies
Click Vacancy Management and the Vacancy Management Console will populate.

18. Click the arrow on the Search by text box and select an option based on the information you desire to enter in the SEARCH VALUE box and click the Go button.

19. Click the position located in the SEARCH RESULTS section
Click the position located in the SEARCH RESULTS section. This will move the position to the SELECTED VACANCY section to begin edit

20. Click the EDIT button the EDIT VACANCY screen will populate.

21. Click ADD CANDIDATE. This will populate the SEARCH APPLICANTS BY VACANCY Screen.

22. This screen show applicants who applied for this specific position
This screen show applicants who applied for this specific position. Clicking the ADVANCED SEARCH button will allow you to toggle to the SEARCH APPLICANTS page.

23. Clicking the SEARCH BY VACANCY button will return you to the VACANCY SEARCH screen.

24. Additional fields now appear that were not available on the Search Applicant screen
Use the Actions drop-down menu in each row to view a candidate's application, license data, etc.
Eligibility on this screen check the candidate's Eligibility before adding the candidate to a vacancy.  
Choose Select to add the candidate to the selected vacancy.
The Conflicts option opens a screen that shows whether the candidate has been selected on other vacancies.
A message will display if the candidate is a current employee or has already been selected for the vacancy.

25. HRMS Support Contacts Carla Brown Steven Andrew Tonya Easterwood
Applicant
Steven Andrew
LEA
Tonya Easterwood
Training
Reporting Tool
Leondra Edwards
Jared Winchester

26. Thanks for joining the webinar!!!