1. Johnson City High School
Regents Exam Training
May 31, 2017

2. ABRIDGED AGENDA Time Requirements Attendance Test Security
Proctor Info - Critical
Exam Returns
Exam Specific Info
Assessment

3. Time Regulations REGENTS EXAMS LOCAL EXAMS Morning Exams begin at 8am
Afternoon Exams begin at 12pm
Students MAY NOT turn in any test materials prior the uniform admission deadline
Schools must admit students who arrive prior to the uniform admission deadline
Morning Session: 10am
Afternoon Session: 2pm
3 Hour Exams
Morning release is at 10am
Afternoon release is at 2pm
2 Hour Exams
Release time at 1.5 hours
1.5 Hour Exams
Release time at 1 hour
1 Hour Exams
Release time at 45 minutes

4. ATTENDANCE All proctors will receive an attendance sheet
Sheet must be COMPLETELY filled out even if all students are in attendance. Fill in the room number!
Todd P. or Nate S. will be by to pick up attendance sheets and take them to Guidance.
Denote if a student has refused accommodations and is in the main site, if you are aware of it.
Guidance will call home and get students here ASAP.

5. Test Security All test materials must be turned in, with name on them
Includes all scrap paper, used and unused
Student answers, test scores and materials CANNOT be altered once handed in
Collected materials must be logged with the student’s names prior to leaving the exam room.
The lead proctor is responsible for this.
Make sure students sign the declaration PRIOR to leaving the testing site.
All locations must turn exams into the Main Office

6. Proctor Protocols: Student Support
Proctors should point out the following to students:
Questions that are blank**
Must use Pen OR Pencil as directions state
Questions with more than one multiple choice answer selected
Answers that are not being recorded in the proper place, using the proper writing utensil
Proctors may NOT comment to the student on the accuracy/sufficiency of the answer
Proctors may NOT interpret, explain, review, or comment on exam questions or student answers
Refrain from defining words, concepts or questions
Refrain from suggesting answers or otherwise coaching students

7. Proctor Protocols: Scribing/Word Processing
Write EXACTLY what is said by the student, even if you know the information is wrong or incorrect
Tell the student to inform you when they want to:
Begin a new paragraph
Capitalize a word
Other grammatical changes/alterations
The student will place punctuation or tell the scribe where to place punctuation
For students with Word Processing, they must use WORD PAD.
Laptops will be delivered to your testing location if you have more than one person with Word Processing

8. Return to MAIN OFFICE Jenn Yurko or Ryan Alo Return to Content Teacher
Test Return Procedures
Exam Returns
Final Exams
Regents/RCT’s
Return to MAIN OFFICE Jenn Yurko or Ryan Alo
Return to Content Teacher

9. Specific Exams & Assessment
Coordinators will be providing you with test specific information
Guidelines packet: Be sure to grab it an read it!
Website to follow for your certification of orientation!

10. Thank you
Any Questions?

11. Agenda Test Security Room Preparation Attendance Changes
Proctor Protocols
Pre Exam
During Exam
Student Support
Scribing
Reading the Exam
Time Regulations
Make Ups
Exam Fraud
Scoring
Emergency Evacuations

12. Test Security All test materials must be turned in
Includes all scrap paper, used and unused
Student answers, test scores and materials CANNOT be altered once handed in
Collected materials must be logged with the student’s names prior to leaving the exam room.
The lead proctor is responsible for this.
Make sure students sign the declaration PRIOR to leaving the testing site.

13. Return to Content Teacher Return to MAIN OFFICE Jenn Yurko or Ryan Alo
Test Return Procedures
POST TESTS
Final Exams
Regents/RCT’s
Return to Content Teacher
Return to MAIN OFFICE Jenn Yurko or Ryan Alo
Return to Ryan or Kim

14. Room Preparation Desks must be clear
Place a “Do Not Disturb” sign on the door to help prevent interruptions
Cover or remove all materials relating to the exam
If the room is being used for accommodations, please ensure room is clear/covered
Arrange the room in a way that all student are visible at all times
Ensure room is well lit, ventilated, and quiet

15. ATTENDANCE All proctors will receive an attendance sheet
Sheet must be COMPLETELY filled out even if all students are in attendance. Fill in the room number!
Place completed sheet back in envelope
Todd Place or Nate Sodour will be by to pick up attendance sheets and take to Guidance
Guidance will call home and get students here ASAP

16. Proctor Protocols: Pre-Exam
TESTING DATES:
Wednesday, June 1 & Tuesday, June 14 – Wednesday, June 23
Arrive 20 minutes before start time
If you are giving accommodations, report to the lead special education proctor’s location to pick up exams
Students will be released to the testing location 15 minutes before each exam
Have materials organized and ready to distribute
Black/Blue ball point pens must be used for Regents Scan Sheets**
No. 2 Pencil for Local Exams
Be familiar with exam instructions
Assist in the distribution of exams

17. Proctor Protocols: Pre-Exam
Electronic use message from NYSED
THIS MUST BE READ PRIOR TO START OF EXAM
Students are NOT permitted to have bags or any electronic devices in the testing area
Follow protocols that have been established
No communication devices in student’s possession

18. Proctor Protocols: Pre - Exam
Calculators must be cleared
If it cannot be cleared, it cannot be used
Remove applications from graphing calculators
Calculators that can manipulate symbols or communicate electronically are permitted
Calculators that utilize wireless internet technologies are not permitted
Public WIFI will be shut off

19. Proctor Protocols: During the Exam
Continually monitor the testing area by walking around quietly and strategically positioning proctors
Proctors should not use cell phones, complete grading etc. They should be circulating to ensure a secure environment.
Maintain a quiet environment at all times
Proctors are prohibited from discussing exam questions in person or electronically
Students may be released to the bathroom one at a time per gender, with an escort

20. Proctor Protocols: Student Support
Proctors should point out the following to students:
Questions that are blank**
Must use Pen**
Questions with more than one multiple choice answer selected
Answers that are not being recorded in the proper place, using the proper writing utensil
Proctors may NOT comment to the student on the accuracy/sufficiency of the answer
Proctors may NOT interpret, explain, review, or comment on exam questions or student answers
Refrain from defining words, concepts or questions
Refrain from suggesting answers or otherwise coaching students

21. Proctor Protocols: Scribing/Word Processing
Write EXACTLY what is said by the student, even if you know the information is wrong or incorrect
Tell the student to inform you when they want to:
Begin a new paragraph
Capitalize a word
Other grammatical changes/alterations
The student will place punctuation or tell the scribe where to place punctuation
For students with Word Processing, they must use WORD PAD.
Laptops will be delivered to your testing location if you have more than one person with Word Processing

22. Test Security All test materials must be turned in
Includes all scrap paper, used and unused
Student answers, test scores and materials CANNOT be altered once handed in
Collected materials must be logged with the student’s names prior to leaving the exam room.
The lead proctor is responsible for this.
Make sure students sign the declaration PRIOR to leaving the testing site.

23. Proctor Protocols: Reading the exam
Proctors reading the exam should be provided the testing materials at least one hour prior to test time, including listening passages
The entire test must be read.
Reader and student should EACH have their own copy
Reading should be done in a neutral/natural manner
There should be:
No intonation
No emphasis
No explanation/clarification

24. TAKE NOTE!!!!!!! ALL ACCOMODATIONS MUST BE MET!
FAILURE TO MEET ACCOMODATIONS = POSSIBLE LAWSUIT
If you feel accommodations are not being met, immediately call the main office to notify Jen or Ryan.

25. Time Regulations REGENTS EXAMS LOCAL EXAMS Morning Exams begin at 8am
Afternoon Exams begin at 12pm
Students MAY NOT turn in any test materials prior the uniform admission deadline
Schools must admit students who arrive prior to the uniform admission deadline
Morning Session: 10am
Afternoon Session: 2pm
3 Hour Exams
Morning release is at 10am
Afternoon release is at 2pm
2 Hour Exams
Release time at 1.5 hours
1.5 Hour Exams
Release time at 1 hour
1 Hour Exams
Release time at 45 minutes

26. Make Up Exams
During the exam schedule, the parent must call and make the request from the teacher
The teacher will confer with the coordinator to determine make up protocols

27. EXAM FRAUD Pair Up Exam Fraud is defined as:
Define Fraud
Exam Fraud is defined as:
“The use of unfair means in taking an exam, such as obtaining aid from or giving aid to another person during an exam”
Students suspected of fraud should be allowed to finish after warnings are issued and devices collected
Any incidents should be reported to Joe or Ryan IMMEDIATELY following the exam
Staff who engage in inappropriate conduct with regards to exams may be subject to disciplinary action or actions taken against their certification

28. Scoring
Scoring should not start until the student declaration has been signed in pen or pencil
Teachers may NOT score their own student exams
This includes teachers of students assigned to Special Education/AIS
UNDER NO CIRCUMSTANCES are schools permitted to rescore ANY of the open ended questions of any regents exam after each question has been rated the required number of times.

29. Emergency Evacuation Procedures
All students must leave exams and walk quietly to the nearest exit
When outside, all students must stay quiet
All staff should cluster students into small groups to prevent forms of cheating

30. Important INFORMATION
Main office is main hub for turning all tests in.
Separate Locations return to Main Office.
Conversations must be elsewhere! Please do not socialize in the main office.
3 Things to check prior to collecting exams:
Signatures on answer sheets
Black or Blue ink vs. Number 2 Pencil as required
Department Coordinator will inform you
No blank answers

31. Any Questions?
Thank you!