1. Spreadsheet Operations
Sorts, Filters, Freeze Panes, Fill Series, Print
Excel Obj SS Operations Ppt. #5

2. Spreadsheet Operations INCREASE:
efficiency of data entry
performing of calculations
presentation of information

3. Operation Types Sorts Filters Freeze Panes Fill Series Print
Primary Sort
Secondary Sort
Filters
Freeze Panes
Fill Series
Print
Print Preview
Print a Selection

4. SORT - arrange data in alphabetical or chronological order
Data can be sorted in Ascending or Descending Order
Examples of:
Alphabetical order—Ascending A to Z
Alphabetical order—Descending Z to A
Numerical order—Ascending 1 to 10
Numerical order—Descending 10 to 1

5. Sorts
Primary sort (aka single sort) – indicates the primary sort range of data (i.e., last name)
Secondary sort (aka multiple sort) – indicates the next sort range of data (i.e., first name)

6. Filters-displays only the rows that meet criteria you specify (hides rows that you don't want displayed)
Selecting info. to be filtered (one cell or a range)
Click the Filter button (Data tab, Sort & Filter group)
Use drop down menu to select criteria from “Number filters”

7. Freezing Panes - allows the row and/or columns to remain stationary on the screen while you scroll.

8. Steps for Freezing Panes
View Tab
Freeze Pane

9. Fill Series used to fill a column or row with consecutive data
Examples:
Days of the week
Months of the year
Numerical data
Formulas/Functions
*Important: these cells must be in a range
(adjacent - next to each other)

10. Fill Handle used to create the continuation of a data series
The Fill Handle is the square located at the bottom right of the cell.
Click and drag on the Fill Handle to complete the series

11. Fill Examples
Date Series
Months Series
Years Series

12. Printing a Spreadsheet
Provides a hard copy
Print preview (WYSIWYG) - used to view how document will look when printed
Print a selection - used to print a portion of a spreadsheet

13. Print Options Orientation Portrait Landscape
*Most spreadsheet docs are printed in landscape

14. Page Setup Dialog Box – use for more print options

15. Page Setup Dialog Box
Notice the TABS
*each tab has more print options

16. “Sheet Tab” Options
Gridlines
Row and column headings