1. Status of Civil Registration system
Samoa, Ponifasio Vasa, DR Upolu

2. Outline Yesterday - Background Information Today Records Management
Status of Civil Registration system, Completeness
Recent Developments
Tomorrow
- Upcoming Projects and Priorities

3. Status of Civil Registration system
Background information:
Registry office formerly with Ministry of Justice
Government reforms in 2006, moved the Registry Office to be part Samoa Bureau of Statistics under Ministry of Finance
Government reforms in 2008, Samoa Bureau of Statistics became a Government Ministry
Registry office is called “Births, Deaths and Marriages Division” with Samoa Bureau of Statistics
BDM Act 2002, Statistics Act 2015, Marriage Ordinance 1961

4. Records Management System
BDM used both manual and electronic records
Since 2002, electronic records were introduced

5. Records Management Process
- Old system
- Filing -2
Manual Filing
- Life Data introduction 2002
Electronic
Currently use both system
-New Registration

6. Status of Civil Registration system: completeness
What is the number of yearly births estimated by the most recent census
What is the number of yearly deaths estimated by the most recent census
Estimated completeness for Births=Number of births registered within one year of occurrence/ Number of births estimated by most recent census*100
Estimated completeness for Deaths =Births=Number of deaths registered within one year of occurrence/ Number of births estimated by most recent census*100
Year
No of Births Registered within one year of occurrence
No of late registration cases
Number of deaths registered
Number of late registration cases
Estimated completes for births
Estimated completes for deaths
2017
 1688
 712
2016
 2279
 795
2015
 1765
 715
2014
 1744
 586
2013
 788
 534

7. Recent developments
Training of medical professional on coding causes of death
Mass Registration Campaign (Feb – June 2018)
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8. Upcoming projects and priorities
National ID working in close collaboration with other government agencies who also have registration system
Capacity Building
Systems
Analysis of reports from system
Report writing
Dissemination of information to users
Records Management (records digitisation etc)
Capacity Building
We are really good with the process and the input side of the system, however we are often faced with the challenge regarding other functions of the system
Analysis statistics from the system to make it useful is a challenge. We as statisticians are technical in our areas, we have to analysis these statistics, understand the statistics and be able to translate the statistics to be meaningful to our users. We need your assistance in these areas
We have challenges in writing reports and how civil registrations and vital statistics can be used for decision making. Often these are the challenges we as statisticians faced, statistics collected are often left unused because somehow the users do not understand, can not interpret or simply do not know that certain statistics are available. How can you help us with dissemination?