1. Syed Ahmed Abdullah Alsubaiei Ramakrishna G
SAR Enterprises
Syed Ahmed
Abdullah Alsubaiei
Ramakrishna G

2. Agenda
Business Need
Requirements
System Architecture
DFDs

3. Business Need
The overall purpose of the project is the implementation of an Enterprise Content Management solution to meet the shift from a paper based to an electronic record-keeping environment.
SAR has papers records since 1990 which includes documents related to Accounting, Construction drawings & diagrams, Environment, Health & Safety, Human Resources, Legal, Marketing, Payroll, Technology development.
Company has decided to implement EMC Documentum as their ECRM and purchased required softwares and licenses already.

4. Business Requirement
Manage the large quantity of computer based information stored in personal computers, boxes and network servers in accordance with compliance requirements
Provide company-wide access to documents (with appropriate security)
Centralized Electronic Archives - integrated approach for the capture, maintenance, storage, access, disposition and preservation of electronic records
A framework that can be used across the company
Scan certain physical records (such as civil drawings & diagrams and legal documents)
Assign Retention to every object in the system.

5. Functional Requirements
Reporting - The system shall maintain a full history of modifications to a record (active, inactive, retired) for reporting purposes. The full history shall retain all record properties fields and their values
Versioning - The system shall maintain and display a versioning system (display version) that follows the business model for versioning a document.
Search - The system shall provide the ability to search for records based on the absence or presence of an association to another record of a specific record type.

6. System Architecture

7. Context Diagram High Level System Functionality
3 Roles (External Entities)
Users
Record Admin
Contractors

8. Context Diagram

9. Level 0 6 Processes 3 Data Stores Login Synchronization
Scan to Repository
Assign Retention
Generate Reports
Assign Versions
Search Content/Metadata
3 Data Stores
LDAP – User Credentials
SQL_DM – SQL Server 2005 SP2 Db
Repository – Single global docbase

10. Level 0 DFD

11. Level 1 Process 2 5 Processes 2 External Entities 4 Data Stores
SQL_DM (dbo.dm_prepdoc)
Repository
SQL_DM (dbo.dm_scan)
SQL_DM (dbo.dm_load)

12. Level 1 Process 2 DFD

13. Level 1 Process 3 4 Processes 1 External Entity 1 Data Stores
Repository (dctm)

14. Level 1 Process 3 DFD

15. Level 2 Process 2.2 3 Processes 1 External Entity 2 Data Stores
SQL_DM (dbo.dm_worksheet)
Repository

16. Level 2 Process 2.2 DFD

17. We are done!
Questions?
Suggestion??