1. OCTOBER 22, 2018
11:00am CLSA 100A

2. Various Updates:
Financial Services
Financial Accounting & Reporting
Accounts Payable
Procurement & Contract Services
University Budget
Student Financial Services
Questions & Future Topics
Last 10 Minutes – staff available for questions

3. Coming Soon….
New and Improved Websites
VPBF Division Annual Report
New Procedure – Login monitoring CFS (Peoplesoft – Finance)
Similar to HR process but will be every 6 months not 3 months

4. FINANCIAL ACCOUNTING & REPORTING
FAR’s goal is to close each month in 6 business days so that info is available to departments by 7th business day. Please note this is a goal– please wait for monthly notification that month has closed.
Estimated timeline for monthly CFS close:
Month/Accounting Period
Estimated Availability in Insight
October
Accounting Period =4
11/9/2018
November
Accounting Period =5
12/11/2018
December
Accounting Period =6
1/11/2019 – 1/14/2019
January
Accounting Period =7
2/11/2019
February
Accounting Period =8
3/11/2019
March
Accounting Period =9
4/10/2019 – 4/12/2019
April
Accounting Period =10
5/9/2019
May
Accounting Period =11
6/10/2019
June
Accounting Period =12
7/12/2019 – 7/15/2019

5. FINANCIAL ACCOUNTING & REPORTING
Monthly deadlines for departments to request corrections to CFS Transactions
Date of transaction that needs to be corrected
Date the Correction request is due to
Fiscal month that the correction will be posted by FAR in CFS
7/1/2018 – 9/30/2018
11/30/2018
November
10/1/ /31/2018
1/2/2019
December
11/1/ /30/2018
1/31/2019
January
12/1/2018 – 12/31/2018
2/28/2019
February
1/1/2019 – 1/31/2019
3/31/2019
March
2/1/2019 – 2/28/2019
4/30/2019
April
3/1/2019 – 3/31/2019
5/31/2019
May
4/1/2019 – 4/30/2019
5/1/2019 – 5/31/2019
6/21/2019
June
6/1/ /30/2019
If a transaction is needing correction please contact as soon as possible.
Depending on the date FAR is contacted, the type of correction needed and the dollar amount FAR will determine if the correction can be posted in June or if a July adjustment is needed.

6. FINANCIAL ACCOUNTING & REPORTING
Frequently asked question #1
How do I bill a third party for cost recovery of other revenue that my department is owed?
All billing/invoicing on behalf of the University must be processed by FAR. Campus departments do not have the authority to invoice on behalf of the University. Please contact to initiate the creation of a bill for cost recovery or other revenue for the University.

7. FINANCIAL ACCOUNTING & REPORTING
Frequently asked question #2
How do I request a transaction be moved or corrected?
Please send your request to Provide 1) a screenshot of the Insight Transacton report showing the chartfields where the transaction is posted currently and 2) provide the complete chartfield string of where it should be moved. Be sure to include 3) a brief description of why the correction is needed.

8. FINANCIAL ACCOUNTING & REPORTING
Frequently asked question #3
Who do I contact in Financial Accounting and Reporting for….?
To ensure your question/request is addressed timely, please This is monitored throughout each workday  by multiple staff members in Financial Accounting & Reporting (FAR). This is the best way to contact our department with questions.  Please note that questions on particular subjects—such as billing for outside revenue, PEWAF transactions and CPOs (just to name a few)  will be addressed by the individuals most knowledgeable of those transactions in FAR.

9. FINANCIAL ACCOUNTING & REPORTING
Frequently asked question #4
Where can I find powerpoint slides from prior Financial Forums?
Answer: Currently these are available at the following URL:

10. Employee Reimbursement Check Distribution
All checks from AP office will be available for pickup at Cashier’s Office (SSC 230)
Employees may sign up for direct deposit
Late Travel Expense Report Submissions
If travel request was approved then expense report should not be tardy due to funding (funds are already obligated to employee).
Concur online travel and expense project update
ICSUAM safeguarding of payments, loss of checks, reissue, CFS enhancement for notifications, someone to sign for receipt, etc.

11. Procure to Pay Teams
Contact your Procurement/Payment Specialist
Forecasts needed!
Employee Reimbursements
Updated procedure guide and form
Implementation date – November 1, 2018

12. Staffing Updates Budget Training Position Management
Fred Woodmansee (Budget Manager)
Darleen Sowers (Budget Analyst)
Jessica Anderson (Position Management Specialist)
Josh James (Sr. Budget Analyst)
Rebecca Joyner (Account Tech II)
Budget Training
Individual Assistance Available
Budget Projection Tool
Budget 101 – TBD
Position Management
Inactive Positions
SLF Positions
For position related requests and questions, please contact
Any additional questions, please contact us at or call x5931 for assistance.

13. Student financial services
E-Markets
VPBF purchased for University-wide use (Stateside)
Examples – Housing Brunch, Etiquette Dinner, etc.
Student Clubs
SFIN has been managing financial transactions since Fall Was previously managed by the Associated Students

14. Feedback on communications/forums
Future topics?
Any questions?
We welcome feedback!
or call
Next Scheduled Meeting: TBD

15. to attend the Financial Services Forum!
Stacie Corona
AVP, Financial Services (530)
Jeni Kitchell
Interim CFO/AVP Business & Finance (530)
Michelle Korte
Director,
Financial Accounting & Reporting
(530)
Sara Rumiano
Director, Procurement & Contract Services/Real Estate
(530)
Anna Magaña
Director,
Student Financial Services (530)
Melissa L. Taylor
Accounts Payable & Accounting Applications Manager (530)
Thank you for taking the time
to attend the Financial Services Forum!