1. Minor Hockey Association
Cole Harbour Bel Ayr
Minor Hockey Association
Annual General Meeting
June 7, 2018

2. Team Recognition

3. Midget B Rylee Sears Midget B Division
PEI Police Association Midget “A” Tournament
Birthplace of Hockey Midget B Tournament
SEDMA Midget B “Odyssey” Division
Midget B Southern Conference Champions
Midget B Provincial Champions

4. Recognition
Paul Cox Award for CHBA Volunteer
Outgoing Directors

5. AGM 2017-2018 Agenda Recognition - Presentation
Opening Comments – President Jim Bungay
Call to Order
Motion for approval of 2017 Draft AGM Meeting minutes
(Draft minutes are posted on Website)
Introduction of the current Board of Directors & Executive Reports
Presentation / Motion for Acceptance of Budget
Introduction of the CHBA Board of Directors
NEW BUSINESS
5.1 Motion for New Logo and Reveal
5.2 Expression of Interest for 50/50
5.3 New Items – Questions from the membership
Motion of Adjournment

6. Approval of the Minutes of the preceding Annual General Meeting
June 9, 2017

7. Current Board of Directors
President Jim Bungay
Past President Vacant
Vice President Perry Mason
Treasurer Jamie Miles
Managers Coordinator Yvette Considine
Equipment Manager Angela MacNeil
Novice/IP Coordinator Cindy Bell-McNeil
Ice Scheduler Paul Thibideau
Risk Management Michelle Lassaline
Rep Coordinator Jamie Aalders
Registrar Susan Manning
Media Coordinator Vacant
Rec League Coordinator Joel Wright
Joe La Montagne Liaison Darryl Braine
Secretary Jennifer Courtney
Referee-in-Chief Jason Clark

8. Director Reports

9. President Jim Bungay

10. Vice President
Perry Mason

15. Registrar Susan Manning

16. Registration Activity
645 rostered players / 225 rostered coaches
35 Teams
11 Rep Teams /22 Rec Teams
2 Novice Female Teams
1 HNS Special Needs Team
43 rostered players
24 coaches
Respect in Sport Parent
93 new players
100% compliant
New for 2018 – Course will need to be completed prior to being rostered on a team.

17. Division
Rostered Players
Year of Birth
Male
Female
IP/Feathers
141
2013 16 4
2012 32 22
2011 53 14
Novice
128
2010 55 15
2009 44
Atom 94
2008 45 1
2007 48
Pee Wee 84
2006
2005 38
Bantam 95
2004 57
2003 37
Midget 83
2002 30
2001 29
2000 19
1999 5
Junior 20
TOTALS
645
573 72

18. Risk Management Michelle Lassaline

19. Risk Management
225 rostered coaches, assistant coaches, trainers, on-ice helpers and managers - down from 260 last season.
219 completed required certification and checks. This is 97% compliance - up from 95% last season.
CRC Night (October 19) - 96 records were requested for at total cost of $2,880 - down $180 from
Hockey NS coach and safety courses - in total, 86 sessions both online and classroom at a total cost $7,212 - down by $2,366 from
Certifications due to expire in 2018 will do so on August 31.

20. Rep Coordinator Jamie Aalders

21. 1. Tryout Process -Dal evaluators plus coaches, more data points
-Process will be shortened
-Call for volunteers
-Players will be evaluated on individual plus team play

22. 2. Development -Divisional Coordinator at each level
-Coaches committee, more help for coaches
-Development will not be limited to one weekend

23. 3. Coaches -Early July call for coaches
-More input from coaches on team selection
-Selection process
-Evaluation training

24. Rec “C” Coordinator Joel Wright

25. Atom
Rush pts (Tied 2nd)
Falcons pts (9th)
Pee Wee
Colts pts (3rd)
Thunder pts (6th)
Bantam
Rage pts (2nd)
Nitro pts (3rd)
Rocket (4th)
Midget
Leafs pts (2nd)
Canucks pts (4)
Coyotes pts (6)

26. Joel Wright Coaches Classic III

27. Ice Scheduler Paul Thibideau

28. ICE SCHEDULER Ice Purchased 2017/18 - $ 361,818 (2016/17 – $ 386,865)
Ice Sold 2017/18 - $ 3,687
Total Cost of Ice 2017/18 - $ 358,132
CHP $ 303,358
Shearwater $ 42,038
Sportsplex $ 8,349
4 Pad $ 8,073
over 80% of the ice purchased last year was from CHP (Scotia 2 and Gray)

29. ICE SCHEDULER Highlights: Next Year: Tougher year without Scotia 1
Provided Ice for coaches hockey
Melted ice was up slightly
109 hrs 2015/2016 ($20,710)
132 hrs 2016/2017 ($22,527)
131 hrs 2017/2018 ($22,554)
Next Year:
Try to secure more weekday prime time ice
No rate changes so far from CHP or other facilities
Cut down on the number of hours of “Melting Ice” by additional 20%

30. Novice Coordinator Cindy Bell-McNeil

31. Novice Coordinator Feathers - 1 team IP - 3 teams
Novice Development - 3 teams
Novice Intermediate- 2 teams
Novice Advanced - 1 team
Novice Female - 2 teams
We have purchased our own set of half ice boards and a set of the smaller nets for Novice next season.
A huge thank you to all of our coaches, managers and volunteers this season!

32. Referee In Chief Jason Clark

33. Assign ref’s for ALL hockey in CHMHA / Joe

34. Joe LaMontague Tournament Liaison Darryl Braine

35. – 15 competitive and 3 novice divisions.
• This year we had 148 teams in the Joe, 27 of them from Cole Harbour.
– 15 competitive and 3 novice divisions.
– Unfortunately no Cole Harbour teams won their division.
• This year’s Joe had a few challenges with Scotia 1 out of service. Again we had weather challenges and we lost the Gray mid-week for 12 hours due to a power outage and 3 hours at the end of the week when the Zamboni went down.
• Now that we are using the Dartmouth 4 pad we managed to reschedule all the games and championships were awarded in all divisions.

36. The hospitality suite was cancelled for 2017 with Scotia 1 offline
The hospitality suite was cancelled for 2017 with Scotia 1 offline. We look to partner with the new vendor in 2019.
• All our financial commitments were met for 2017 and a modest profit turned.
• We will continue to look at ways to reinvest in tournament infrastructure and to ultimately improve player experience.

37. Equipment Manager Angela MacNeil

38. Rebate from Pro Hockey Life for last season is $1860 for teams, and $2930 for individual sales. For a total of: $4792
Rebate will be used towards purchase of supplies needs for coaches in September.

39. Manager Coordinator Yvette Considine

40. Updated Manager’s Manual
New: Treasurer’s Manual
New: Treasurer’s Meeting - including instruction on new Budget Spreadsheet
New: redeveloped Budget Spreadsheet
Revised allowable limits
increases to Team Equipment, Team Building & Tournament Entrance Cost
introduction of new category: Player equipment $150/player
Revised Team Budget Policy
Proposal to keep all team bank accounts open May through September. Scotiabank will charge $2.50/month for this service. Possibly to take effect post season.

41. Treasurer Jamie Miles

45. 5.0 New Business 5.1- Motion to approve new logo and reveal
5.2- Expression of interest for 50/50

48. Huge THANK YOU to Paul Birmingham!!!!

49. Election of Directors 2018 - 2019
Appointed Positions
Treasurer
Jamie Miles
Referee In Chief
Jason Clark

50. Elected Positions By acclamation Manager Coordinator Yvette Considine
Equipment Manager
Ice Scheduler
Risk Management Coordinator
Registrar
Media Coordinator
Rec League Coordinator
Rep Coordinator
Joe Tournament Liaison
Secretary
Novice Coordinator
Yvette Considine
Angela MacNeil
Paul Thibideau
Michelle Lassaline
Susan Manning
Jamie Aalders
Joel Wright
Darryl Braine
Jennifer Courtney
Cindy McNeil

51. Questions

52. Motion for Adjournment