1. OneUSG Connect
The new HR and payroll system for KSU and the University System of Georgia
Between now and March 2018 when we “go live” Kennesaw State University will be rolling out OneUSG Connect… our new HR Information Management System.

2. OneUSG System-wide initiative
Consistent approach to policies, procedures, and technology
Cost reduction, streamlined processes, and technology solutions
Centralized support
OneUSG is a system-wide initiative to develop and implement a consistent approach to policies, procedures and technology solutions that benefits all entities of the University System of Georgia (USG).
Through OneUSG, the University System Offices and campuses are coming together to reduce costs, streamline processes, and have consistent guidelines and procedures with centralized support.
The first initiative under OneUSG is OneUSG Connect…

3. OneUSG Connect
All institutions supported by a single technology solution
HR functions integrated into a single system
Payroll services, talent management, human resources management, time and attendance, and benefits administration
OneUSG Connect is intended to help an organization manage and support its workforce. It is the first priority of the OneUSG initiative to replace ADP and bring all institutions onto one technology solution. OneUSG Connect is running on PeopleSoft HCM version 9.2.
OneUSG Connect will manage USG human resources activities, benefits and compensation.
The major components of OneUSG Connect are unified and integrated into a single system. – payroll services, talent management, human resources management, time and attendance, and benefits administration.

4. OneUSG Connect Benefits
or Shared Services Center
Kennesaw State University has already launched the benefits portal for the OneUSG Connect Benefits; a secure website provides you 24/7 access to your health and group benefits.
Here employees can view, manage, and enroll in benefits.
There is also a Benefits Call Center where you can get support from the USG Benefits office beyond our own on-campus benefit specialists. For help with your benefits, call the USG Shared Services Center at and follow the prompts to reach the OneUSG Connect – Benefits Call Center

5. OneUSG Connect Schedule
July 2017
January 2018
March 2018
January 2019
July 2019
January 2020
Columbus State University
Georgia College & State
University
Georgia
Gwinnett
College
Southwestern State University
Valdosta State University
University System Office
Abraham Baldwin Agricultural College / Bainbridge State College
Georgia Southern University / Armstrong State University
Fort Valley State University
Georgia State University
Gordon State College
Middle Georgia State University
Albany State University / Darton State College
Atlanta Metropolitan State College
College of Coastal Georgia
Clayton State University
Dalton State College
East Georgia State College
Georgia Highlands College
Kennesaw State University
Savannah State University
South Georgia State College
University of North Georgia
University of West Georgia
University of Georgia
Augusta University
Georgia Institute of Technology
Research
Comprehensive
State Universities
State Colleges
Consolidation
All employees in the University System of Georgia will utilize OneUSG Connect by January KSU is part of the cohort that will be live by April 2018.
June 18, 2017 – first group (University System Offices, Valdosta State University, Columbus State University, Georgia Southwestern State University, Georgia Gwinnett College and Georgia College and State University).
June – OneUSG Benefits Connect go live. The administration of USG health and group benefits for all institutions will transition to OneUSG Benefits Connect. The implementation of the new system will be incorporated into OneUSG Connect.
December 17, 2017 – second group (Georgia State University, Abraham Baldwin Agricultural College/Bainbridge State College, Atlanta Metropolitan State College, Clayton State University, Dalton State College, Fort Valley State University, Georgia Highlands College, Gordon State College, and Middle Georgia State University).
March 25, 2018 – third group (Kennesaw State University, University of North Georgia, University of West Georgia, Albany State University/Darton State College, Georgia Southern University/Armstrong State University, East Georgia State College, South Georgia State College, College of Coastal Georgia, and Savannah State University).
January 2019 – University of Georgia
July 2019 – Augusta University
January 2020 – Georgia Institute of Technology

6. OneUSG Rollout @ KSU OneUSG Connect Benefits: July 2017
Orientation: April to December 2017
Preparation: January to March 2018
Go Live: March 25, 2018
Training: Starts January 2018
Between today and March 25, 2018 when the new system goes live, all KSU employees will begin to receive messaging and instructions for using the new system.
Between now and the end of 2017, communications will be sent to all employees informing them of the upcoming changes and how it will affect them. The communications campaign will include , print notices, face to face meetings, and updates on the HR website.
During the preparation phase University departments will be asked to help disseminate this information to all employees, and to assign department liaisons to connect employees with HR and help them understand the initiative.
Training, reference, and communication resources will be provided by HR.

7. Value of OneUSG Easy to Use Mobile device enabled Centralized support
System-wide savings
Easy to use
Automates current manual human resources and benefits administrative processes. Users will also access OneUSG Connect using Single Sign-On which means employees don’t have to remember another username and password.
Mobile device enabled
Allows employees to record and submit time, access, review and update personal information including direct deposit, pay stubs and benefits on the go – anytime, anywhere.
Centralized support
Faster and more efficient responses to handle issues or answer questions through centralized support.
System-wide savings
By using the same software, standardizing policies and centralizing support, there is a reduced net cost to the USG.

8. Who will use OneUSG Connect?
Everyone in the USG will fall into one or more user groups that will use OneUSG Connect.

9. OneUSG Connect Functions
Leave requests, viewing and updating personal information, and submitting time sheets Real-time tools including time approval, position reports and job information
Here are some of the functions that different employee groups will be responsible for in OneUSG Connect
Employee Self Service provides employees an online easy-to-use tool for leave requests, viewing and updating personal information, and submitting time sheets
Manager Self Service provides manager’s online, real-time tools including time approval, position reports and job information.
Note: Managers will now be required to approve all time in OneUSG Connect - no exceptions!

10. OneUSG Connect Functions
Provides HR practitioners working with job and position data for new hires, transfers, separations and retirements Manages and processes various types of leave Generates time sheets and employee schedules, and creates payable time
Provides HR practitioners working with job and position data for new hires, transfers, separations and retirements.
Manages and processes various types of leave.
Generates time sheets and employee schedules, and creates payable time.

11. OneUSG Connect Functions
Creates paychecks for all employees with input from Absence Management and Time and Labor Assigns funding sources to a position or employee
Creates paychecks for all employees with input from Absence Management and Time and Labor.
Assigns funding sources to a position or employee.
Manages faculty specific needs including tenure and events, such as presentations or publications.

12. OneUSG Connect Functions
Academic Affairs and/or Human Resources to manage faculty-related processes:
Faculty data records
Rank and tenure status
Effort and funding distribution
Special titles
Additional posts
Manage cases
Post tenure review
Faculty Events is a module in OneUSG Connect for Academic Affairs and/or Human Resources to manage faculty-related processes such as:
Faculty data records,
Rank and tenure status.
Effort and funding distribution.
Special titles.
Additional posts.
Manage cases.
Post tenure review.
Faculty will be able to view and update their faculty events data through Faculty Data Self Service.

13. Important Notes Centralization of HR and Payroll functions
Direct deposit for all employees
Self-service for absence requests and reporting
Employees should maintain work schedules in the system
All time sheet approvers (managers, supervisors, and delegates) MUST approve all timesheets each payroll cycle
There are some important things to remember with OneUSG Connect:
Centralization of HR and Payroll functions will take place as institutions transition to OneUSG Connect.
Off-cycle payment processing will be centralized to a Shared Services environment, instead of at each individual institution.
All USG employees will be on direct deposit unless exempted.
Employees will request and report absences via Employee Self Service.
Work Schedules will be maintained by managers in the time and labor module.
All time sheet approvers (managers, supervisors, and delegates) MUST approve all timesheets each payroll cycle. No exceptions.

14. OneUSG Connect Support
After we are live with OneUSG Connect, you will have several options to get support. The support phone number and address are different than what you use to get support form ADP. OneUSG is also utilizing ServiceNow so you can submit cases for support. ServiceNow will be accessible from OneUSG Connect after we are live.

15. Next steps Insure communications
Identify key employees that can support the rollout
Set expectations for using new processes
HR will provide training and communication tools throughout the rollout
Here is what we need next from you:
Watch for messages about the initiative and insure they are disseminated throughout your organization
Identify people in your area that can assist with communications and serve as subject matter experts. HR will work with these employees to train and prepare them for the rollout.
Set the expectation that employees and managers will learn and comply with new processes as a result of the new system

16. Questions?