1. Excellence w/ e-Builder PMIS Why, What, When, How?

2. Project Mgmt. Information System (PMIS)
A standardized software system and process utilized to efficiently manage Penn State design and construction project related work flows  
Will be used by PSU and external vendors on all future design and construction projects to:
improve the effectiveness of project teams
streamline the facility project process
accelerate turnover
eliminate many of the project challenges experienced today
Remind audience of what the PMIS is (in case some haven’t heard yet)
Clarify the PMIS will used for projects, not WO’s and Maximo

3. Future State of Facility Project Information
As Penn State embarks on a multi-billion dollar capital plan, it is an opportune time to have an efficient system to perform project management workflows.
Mention the selection of e-Builder as the PMIS
Remind audience again that the PMIS will be used by PSU groups (not just OPP) and also external vendors

4. E-Builder
Let’s take a quick look at e-Builder. First, everyone on the project team gets their own personalized dashboard where outstanding action items are listed. In 1 click, it will take them right to their project and allow them to get their work done. No more lost s or piles of Post-It Notes. Now everyone operates as a team and everyone is held accountable for their part. Simple, easy-to-use and works across all projects.

5. E-Builder
Let’s take a quick look at e-Builder. First, everyone on your team get their own personalized dashboard where outstanding action items are listed. In 1 click, it will take them right to their project and allow them to get their work done. No more lost s or piles of Post-It Notes. Now everyone operates as a team and everyone is held accountable for their part. Simple, easy-to-use and works across all projects.

6. E-Builder
Let’s take a quick look at e-Builder. First, everyone on your team get their own personalized dashboard where outstanding action items are listed. In 1 click, it will take them right to their project and allow them to get their work done. No more lost s or piles of Post-It Notes. Now everyone operates as a team and everyone is held accountable for their part. Simple, easy-to-use and works across all projects.

7. e-Builder Project Management Information System
Sample view of what e-Builder will look like

8. e-Builder Project Management Information System
Sample view – including housing the BIM or Revit model

9. Benefits of a single PMIS
Consistency in processes and practices from beginning to end
Increased efficiencies and improved accuracy of information
Improved historical data referencing
Future elimination of Tririga software
Improved access to project documentation
Improved communication and collaboration
Cost savings
No longer paying for third party systems
More efficient internal and external resources
5.4 year payback

10. PMIS Scope PHASE 2 PHASE 1 PHASE 1
Briefly discuss the scope for Phase 1 and 2
Point out mobile access and can work offline / sync

11. Benefits for FC’s
One system for access to project information and documents, including: projects within your buildings / identifying project leaders, design drawings, meeting minutes, action items, punchlist, warranty information, etc.
Improved project turnover process
Mobile access
Automated Project Request Forms
Automated Funding request (CAF) forms
High level visibility of project expenses
Identify the benefits for each individual group – it could also be an open discussion but may be better waiting for the end of the presentation

12. Schedule E-Builder (Phase 1) go-live: January 7th, 2019
All new projects starting on or after this date
Project Requests:
December 21st, 2018 – no paper project request forms
Project Request Freeze: December 21st, 2018 through January 7th,2019
January 7th, 2019 – electronic project request process will be live
Training Options:
Online / in-person
November / December / January
Volunteers needed for UAT+ in November
Note the initiative began in 2016, consultant KFA approved in 2017, and e-Builder selected in November 2017
Phase 1 go live October 2018 and Phase 2 in 2020

13. E-Builer Demo Project Creation Process
Note the initiative began in 2016, consultant KFA approved in 2017, and e-Builder selected in November 2017
Phase 1 go live October 2018 and Phase 2 in 2020

14. Key Take-Aways
PMIS is a standard system for managing project info and consistent workflows (i.e. Submittals, Documents, RFIs, Change Orders, etc.)
PMIS is more than a Tririga replacement, it is a new way of doing business
PMIS has the ability to improve processes and access to project information
Go-live (required for all project starting design) is planned for Fall 2018
Regular PMIS communications via the Outreach Team, News & Views, and the PMIS section of the OPP Website
Finally, this process will not be easy and there will be bumps in the road. We ask for your patience and guidance in making the PMIS a success.
If you would like to participate in the development, please let us know!
Remind group Tririga is not a PMIS
Reference the website – can be found on OPP home page and go to Intranet, scroll down on right side for PMIS link
Discuss the J-curve, it is reality but we want to minimize the dip in the curve – good communication and training

15. PMIS Website

16. PMIS Website
Scroll
Down

17. PMIS Website