1. Process Overview Employees
Leave requests will be entered into SF time off module
Three main buckets will be shown with balances
Vacation, sick employee, sick family
Other drop down will allow for other leave requests
Personal Leaves – Paid Parental Leave, Military, Jury Duty etc.
Business Leaves – Sabbaticals, Research, Outside Activity
PRESENTER NOTES
Talk through the flowchart at a high level. Point out the pieces of the process that will be shown in the demo, or that are large change impacts.

2. Process Overview Workflow
Request for standard bucket items will flow to supervisor for approval
Request for other items will have additional flow and approval – based on business requirements
If request is FMLA – employee has ability to indicate and will have an notification sent to central leave group
Business Leaves such as Sabbaticals and Research leaves will have workflow based on business requirements
PRESENTER NOTES
Talk through the flowchart at a high level. Point out the pieces of the process that will be shown in the demo, or that are large change impacts.

3. Process Flowchart Leave Request Workflow to Supervisor Only Vacation
Sick
Sick Family
Floating Holiday
Holiday
Jury Duty
Personal Business Days
Bereavement
Once approved – flows to timesheet
If FMLA central leave group is notified
PRESENTER NOTES
Talk through the flowchart at a high level. Point out the pieces of the process that will be shown in the demo, or that are large change impacts.
Once approved – the budget approver is notified
Work Comp Paid (for appointments)
Paid Parental Leave
Once approved – the central leave group is notified
Military Paid and Unpaid
Supervisor approves, central leave group approves

4. Business and Other Leaves
Time-Off (Leave) Request
First Approver
Second Approver
Third Approver
Other
Outside Activity Paid /Unpaid (less than 5 days)
Supervisor
Department Head
Business Office is notified of approved leave
Research/Instruction/Engagement Travel Paid / Unpaid (22 days or less)
Outside Activity Paid/Unpaid (>5 working days)
Director of Financial Affairs (Business Office)
Dean
HR audits/approves for eligibility and ensures information is correct
Sponsored Programs ensures intellectual property assignments are in place and leaves expenses hitting grants are allowable, allocable (when applicable) and approves
Provost and/or Grad School ensures polices are followed and approves
Business Office and HR notified of final approval
Research/Instruction/Engagement Travel Paid/Unpaid (>22 working days)
Sabbatical