1. Section Outreach Committee (SEOC) Report
By: Holly Cyrus - SEOC Chair
November 19, 2011

2. SEOC Committee Antonio C. Ferreira – MGA Representative
Sundaram K. Ramesh
Dr. Tariq Durrani – VP EAB
Eleanor Baum – Region 1
Ab Shafaye – Region 2
Bruce L. Walcott – Region 3
Anu A. Gokhal – Region 4
1/11/2019

3. SEOC Committee Cont. John W. Meredith – Region 5
Keshoola L. Bakhru – Region 6
Konstantin N. Plataniotis – Region 7
Bakr A. Hassan – Region 8
Leslie C. Ferrar-Rodriguez – Region 9
Supavadee Aramvith - Region 10
Mirelle White – EAB Staff
Douglas Gorham – EAB Staff 3
1/11/2019

4. Region 1 – Eleanor Baum
Dear colleagues, I am the Region1 Educational Affairs coordinator. In that role, I will be writing to you periodically to suggest projects of an educational nature for your consideration. I hope that your section will be enthusiastic about undertaking some of them.
My first suggestion deals with encouraging more high school students to consider careers in engineering. IEEE has a truly wonderful website called “Try Engineering” which answers questions that students, their teachers, or their parents may have about the engineering profession. The website is interactive, and really useful. However, most students do not know that it exists.
After many years of outreach projects to this age group, I am convinced that the best way to get information to students is through their math and science teachers, not through overworked guidance offices. It would be great if your section would contact local school districts or boards of education and get addresses of all of the high schools in your area. I think that mailing addresses will be easier to obtain than e- mail addresses. Then, a letter from your IEEE section might be sent. Copies of this letter should be addressed to the chairperson of math, the chairperson of the science department, with copies to the guidance department and the librarian. The letter could inform the chair people about “Try Engineering”, offer to send speakers to Career Days or even to classroom presentations, and even offer help to teachers with engineering or science projects. A sample of such a letter is attached, but your letter should mention only those things that your section is willing to do.
I truly feel that such an outreach project would be of interest to many of your members. I know that it will be a very positive step in publicizing the profession.
Please contact me if you have questions. Certainly, I want to know if you have interest in this.
Best regards, Eleanor Baum 4
1/11/2019

5. Region 2 – Ab Shafaye
Career Day at Northfield Middle School, Egg Harbor Twp, NJ, Dec 2nd
Region 1 & 2 WIE Conference, National Constitution Center, Philadelphia, PA Dec. 3rd

6. Region 3 – Bruce L. Walcott
Sample of our new Student Newsletter in Region 3 as I mentioned in our meeting update. Subject: IEEE Region 3 Student Newsletter (September) Hello Region 3 IEEE student branch leaders, Most of you have not met me before, so I will quickly introduce myself. My name is Joshua Shank and I am your new regional student representative. I will be working with the regional committees (along with Dr. Hannemann our Regional Student Activities Chair) to ensure that student interests are thought of when planning for regional events, such as South East Con. I will also be working with the global student activities committee to plan how IEEE can serve students around the world. Finally, I hope to serve as a communications catalyst, helping to keep you informed of upcoming events and helping you communicate ideas to each other. My plan is to you on the first day of each month with information about upcoming events. We are also in the process of setting up a forum so that you can all post event ideas or ask questions about issues you may be having. If anyone has an idea or question, please feel free to me. The following is the details I have on upcoming events. IEEEXtreme 5.0: Date: 10/22/11 Date to Register: Early September Event: 24 hour Programming Competition Our Goal: have every IEEE student branch in region 3 compete with at least one team, and most schools competing with several teams. More Information: Miscellaneous: Consider asking your local branch for help in providing food to the competition teams. Local branches are often looking for ways to help support students in the region

7. Region 3 – Bruce Walcott
IEEE Day: Date: 10/6/11 Event: Support IEEE awareness. Have an event. Ideas: Have a meeting. Watch IEEE promotional video Goal: Increase awareness of IEEE and what IEEE does amongst engineering students and the community. Many engineering students don't know what IEEE does. More Information: IEEE SmartTech Metro Area Workshop: Date: 11/4-5/11 Date to Register: 9/30/11 Cost: $99 for members Where: Huntsville Alabama Event: Two days of workshops on cutting edge technology. This is not just a student event, so it is also a chance to network with career engineers and potential employers. More Information: South East Con Date: 3/15-18/12 More Information: Miscellaneous: This event is still several months out, but is a large enough event that you may want to start promoting it early. Remember, this is the premier yearly event for networking, showing off your engineering skills, and of course having an awesome time. I look forward to working with you all over this next year. I wish you all a great new school year Joshua Shank Georgia Tech, Graduate Student IEEE, Region 3 Student Representative

8. Region 4 – Anu A. Gokhal Cost sharing with library for science kits.
Entrepreneur Technical Innovations panel.
Pre-College Education with Liz Burd
(this was a Sections Congress item)

9. Region 5 – John Meredith Section Revitalization Project
Electronic Media Project

10. Background
This is a report on an MGA Section Revitalization project recently approved by MGA
Project is to be carried out as pilot with two or three Sections in Region 5
Project supports SC recommendation 33 (Virtual Meetings)
Project similar to one being conducted in Region 2

11. Summary
This has been approved by MGA as a Region 5 Section revitalization project. The project will be conducted as a pilot to demonstrate the feasibility of recording and archiving voice annotated Section and Chapter presentations. The approach is to use a simple process with inexpensive tools to capture local presentations for viewing at a later date by geographically and time-challenged technical professionals. A local volunteer will supervise the recording and archiving process to ensure good quality. A modest investment (less than $1000 USD) will enable Sections to record presentations using Camtasia Studio presentation software installed on a notebook computer with a wireless microphone system. It is envisioned that there will ultimately be a clutter-free repository of appropriately catalogued presentations for use by IEEE members.

12. Electronic Access of Section and Chapter Presentations
Addresses revitalization of Sections and Chapters
Assumes that interest level of current/potential members in technical and professional information (educational programs) is very high
Initiative would provide electronic access to technical programs for those who cannot attend local meetings (access any time, any place)
Plan is to conduct two or three pilot programs in Region 5 prior to end of year

13. What This Would Look Like
Add voice to electronic presentation given at Section of Chapter meeting using Camtasia Studio presentation software (this would not be video or real-time {webinar}; keep it simple)
Archive presentations for later viewing on easy to access web site.

14. Details: local presentation
Hardware requirements
Notebook computer with PC projector (required for local audience)
Camtasia Studio software running on notebook computer linked to presentation software such as Power Point, web pages, etc.
Wireless microphone system
Local Section coordinator/facilitator (SCF)
Ensures proper setup of system
Coaches speaker and obtains signature release form
Checks and edits presentation to ensure quality
Archives presentation

15. Status and Plans Develop and obtain MGA plan approval (done)
Recruit two or three SCFs (Pete O’Neill, Ross Bogardus - Aug. 2011)
Identify appropriate presentation software and wireless microphone system (Camtesia Studio; or Azden WMS-PRO); purchase software and microphone system. (Sep. 2011)
FTF training workshop for SCFs. (Oct. 2011)
Conduct pilot presentations; refine process. (Nov. 2011)
Develop and implement a web-based repository system for presentations. (Jan. 2012)
Expand program; share with other Regions; publicize (Jun. 2012)

16. System Details and Budget
Camtasia Studio presentation software $249 for single license
Wireless microphone system TBD – one possibility is Azden WMS-PRO ~ $150 at Amazon: YouTube video at
Notebook computer with Camtasia Studio installed – to be provided by SCF.
PC projector used for local meeting – to be provided by Section
Budget for pilot phase:
$1060 for five Camtasia licenses
$750 for five wireless microphone systems
$600 for face-to-face training in Colorado
$2410 total

17. Additional Information
Region 5 Educational Activities Chair: John Meredith
IEEE Educational Activities Director, Continuing Education: Steve Welch
Region 2 Director (contact information on Region 2 Electronic Media project similar to Region 5 project)

18. Region 6- Keshoola Bakhru
Pre-College activities in various high schools in the San Diego, CA area.
Workshop conducted regarding new career opportunities in R6.
Robotics projects at Hi-Tech High School in San Diego, CA.
Report of activities published in Better Business Bureau.
Have been supporting UC San Diego student chapter which was selected for an R6 award.

19. Region 8 – Bakr A. Hassan Pre University Activities:
Engineering Projects in Community Services (EPIC)
- EPICS kick started in Nigeria
- EPICS programs running in Namibia, South Africa, Uganda, Zambia
TISP
- TISP Saudi Arabia started the second phase, plans to have a joint study Ministry of Education in Saudi Arabia and EAB to evaluate the effects of TISP on the students
- TISP event planned for December 19, 2011 in Hammamet, Tunisia
- TISP events held in Portugal, Scottland, South Africa, Tunisia, Zambia
TryEngineering
75% of TryEngineering has been translated to Arabic in a joint project between EAB, Saudi Section East and Saudi Aramco. The project is financed by Saudi Aramco
Hands-on activities
- tryengineering.org: translation to Arabic
- Pre-University Activities webinar / online training planned for December 2011
- eZine for Pre-University students ready to launch (EAB initiative with great participation by R8 volunteers)
- WIE pre-university involvement in Germany

20. Region 8 – Bakr A. Hassan Cont.
Further activities
- R8SAC chat session on EPICS/TISP/WIE planned for December 7, 2011
- Working on possible TISP session for R8 SBC (Student Branch and GOLD Congress) 2012
Continuing Education
A most recent webinar on continuing education offerings from IEEE was held. The webinar was held over Blackboard (Elluminate) and witnessed around 10 participants from all areas of Region 8. The platform was supported by EA staff.
An upcoming webinar aligned to Section’s congress recommendations#1 and #5 relating to pre-university education will be held in Dec A presentation relating to EPICS-in-IEEE (Engineering Projects in Community Service) will be hosted as a humanitarian webinar in Dec Region 8 is the most active area in EPICS of all 10 regions currently.
Accreditation Activities
Accreditation works moves forward in the Southern/Eastern African areas as well as the Gulf.
EAB International Awards
Three of ten EAB international awards in 2011 will be received by Region 8 volunteers from South Africa.