1. General Fee Schedule Annual Update Fiscal Year 2019
Byanca Banaga
Administrative Analyst
Department of Finance
May 14, 2018
Finance Committee/City Council
Item D.1 (Finance/Audit Committee); Item 5 (City Council)

2. Recommendation
Department of Finance
Adopt a resolution approving the FY 2019 Recommended General Fee Schedule

3. Background The General Fee Schedule is updated annually
Department of Finance
The General Fee Schedule is updated annually
Increases to fees cannot exceed the cost to provide the service
Example: land use approvals, building permits, public works permits, and other services only the City can provide
The General Fee Schedule also includes non-cost of service based fees
Example: facility rentals and fees to participate in recreation programs
The majority of fee increases are based on the annual adjustments to the CPI which is % for FY 2019
Pursuant to PMC Section , fee adjustments shall be based on the CPI which is % for FY 2019
Pursuant to PMC Section , fee amount under this section shall not exceed the cost of providing the service
Annual adjustments based on CPI of All Urban Consumers in the Los Angeles-Riverside-Orange Counties
FY 2019 CPI = % (FY 2018 CPI = %)

4. General Fees for FY 2019
Department of Finance
1,440 Total City-wide Fees Proposed for FY 2019
572
Fees With No Change
833
Fees Increased By CPI 11
Fees Higher Than CPI 20
New Fees 4
Decreased Fee
1,440
Total
*21
Deleted Fees
Some fees do not change because of
Rounding down
Government and Vehicle Code (Police Dept)
Penal Code (Police Dept)
Medi-cal Reimbursements mandated by Federal Government (Health Dept)
Alcohol related fees are mandated by the State (Health Dept)
Department simply requested no increase

5. New Fees Libraries and Information Services Department
Department of Finance
Libraries and Information Services Department
Human Services and Recreation Department
Fee #
Description
FY 2019
Recommended Fee
152
Library Equipment Use and Technical Assistance Charges (includes data/video projection equipment), set-up and take down, per hour
$40.00
Libraries and Information Services Department – 1 New Fee
Library Equipment Use and Technical Assistance Charges Fee of $40 would recover the staff time and costs associated with technical set-up of meeting room spaces at the Library. This fee includes the data and/or video projection equipment as well as the set up and take down, per hour.
Human Services and Recreation Department – 1 New Fee
Passport Acceptance Fee of $35 aligns with the passport execution fee set by the United States Department of State to assist with passport application forms.
Fee #
Description
FY 2019
Recommended Fee
1299
Passport Acceptance Fee
$35.00

6. New Fees Planning and Community Development Department
Department of Finance
Planning and Community Development Department
Fee #
Description
FY 2019
Recommended Fee
522
Building Permit Extension Fee
$1,000 or 2% of permit valuation whichever is greater
523
Planned Development Attorney Review Fee
At Cost
524
Development Agreement Attorney Review Fee
525
Low Impact Development Review and Inspection Fee
526
Arborist Plan Review
Planning Department – 5 New Fees
Building Permit Extension Fee would allow the Building Official to extend building permits by six months.
(On December 12, 2016, the Pasadena Municipal Code section was revised by ordinance 7289 to establish a time limit on building permits of 24 months)
Two fees related to the attorney review of planned development applications and environmental impact reports as well as development agreements. These fees would be billed at the cost of service (based on estimate of hours and hourly rate for service)
Two fees related to consultant time and materials for SUSMP/NPDES permit requirements of low impact development review and arborist plan review. The expertise of these consultants is not available within in-house City staff.

7. New Fees Public Health Department Department of Finance 769
Description
FY 2019
Recommended Fee
769
Business Name Change Fee
$45.00
770
Immunization Miscellaneous Fee
Varies
771
Seasonal Prepackaged Facility (<180 days)
$110.00
772
Seasonal Prepackaged with Samples Facility (<180 days)
$160.00
773
Tuberculosis (TB) Risk Assessment Form Completion
$20.00
774
Tdap
$50.00
Public Health Department – 6 New Fees
Business Name Change Fee of $45 is a processing fee for a permitted facility to change their business name. (Similar to Finance’s Business Name Change Fee, A public health business name change requires updates to TM and an environmental health inspection software system. Next, a new permit is generated and an inspector replaces the placard in the facility’s window.)
Two fees related to vaccines: Immunization Miscellaneous Fee and Tdap
Two fees related to seasonal food operators that sell prepackaged food at a specific location for less than 180 days.
Tuberculosis (TB) Risk Assessment Form Completion fee of $20 to account for licensed staff’s time to review the TB risk assessment form and assess a client’s need of the TB test.

8. New Fees Public Works Department Department of Finance 1285
Description
FY 2019
Recommended Fee
1285
Public Tree Removal Application Fee (Up to 10 Public Trees)
$306.37
1237
Commercial Bin - Tonnage - 5 tons or more
At Cost
1197
Damaged or Lost BIN - Residential
1234
Damaged or Lost Container - Commercial
1286
Sewer CCTV Review
$85.00
Public Works Department – 5 New Fees
Public Tree Removal Application Fee (Up to 10 Public Trees) Fee of $ for the staff time incurred by the City to review requests to remove public trees.
Commercial Bin fee to recover hauling of waste over 5 tons
2 fees to fill in the gap for damaged or lost bin and/or containers for residential and commercial properties.
Sewer CCTV Review Fee of $85 for the costs associated with an engineer reviewing sewer video to assess the capacity and/or condition of a home’s sewer pipe.

9. New Fees Transportation Department Department of Finance 918
Description
FY 2019
Recommended Fee
918
Bus - Temporary Stop Closure/Re-Route (Each additional day)
$62.50
919
Bus - Temporary Stop Closure/Re-Route (Each additional day for more than one stop)
$31.25
Transportation Department – 2 New Fees
Two bus temporary stop closure/re-route fees per the re-evaluation of an Associate Planner’s time to provide the service.
Bus - Temporary Stop Closure/Re-Route (Each Additional Day) Fee of $62.50.
Bus - Temporary Stop Closure/Re-Route (Each Additional Day for More Than One Stop) Fee of $31.50

10. Fees Higher Than CPI Fire Department
Department of Finance
Fee #
Description
FY 2018
Revised Fee
FY 2019
Recommended Fee
Fire Department 34
EMS Transport
$2,108.00
$2,282.00
Libraries and Information Services Department
149
Donald R. Wright Auditorium, Per Hour
$72.10
$75.00
Transportation Department
854
Del Mar Station Parking Structure - Monthly Parking
$65.00
$70.00
Fire:
EMS Transport - The Department recommends amending its transport fees to match the allowable County of Los Angeles General Public Ambulance rate of $2,
The fee recovers costs utilized for patient transports to hospitals on medical incidents. LA county assesses their rates annually and modifies the amount by multiplying 75% of the base rate amount by percentage change of minimum wage change in LA County, and 25% of the base by percentage change of the Medical Care line item of the CPI
Library:
Increase to the fee for rental of the Donald Wright Auditorium per hour. (For ease of use in collecting fee, round up to nearest whole dollar, with slight increase to fee)
Transportation:
Proposes a fee increase to the monthly parking at the Del Mar Parking Structure to bring to marker rate with the other City owned garages.

11. Fees Higher Than CPI Human Services and Recreation Department
Department of Finance
Fee #
Description
FY 2018
Revised Fee
FY 2019
Recommended Fee
Human Services and Recreation Department
1311
Application for Lost Cards (I-90)
Resident
$50.00
$75.00
Non-Resident
$100.00
$125.00
1313
Packet # 3 (Consular Pre-Approve Appointment)
1318
N-400 Citizenship Application
$85.00
$110.00
1338
After School Program Fee
$25.00
$30.00
1311: Application for Lost Cards Fee increasing for both residents and non-residents.
The United States Department of Citizenship and Immigration Services lengthened the application to replace permanent resident cards (I-90). Due to additional forms that need to be translated, staff spends more time per appointment.
1313: Packet #3 Fee is the fee charged for Visa applicants who are required to establish an online profile, complete forms, and have an appointment with the Embassy before the application can be reviewed. This proposed fee increase captures staff’s time spent on these tasks in addition to providing translation services.
The United States Embassy lengthened the appointment process for issuing immigrant visas.
1318: The United States Department of Citizenship and Immigration Services lengthened the application for naturalization (N-400). Due to additional forms that need to be translated, staff spends more time per appointment.
1338: After School Program fee increase is a correction to the existing fee schedule. The revised fee accurately represents the weekly fee charged to After School participants.

12. Fees Higher Than CPI Public Works Department Department of Finance
Description
FY 2018
Revised Fee
FY 2019
Recommended Fee
Public Works Department
1017
Single Family Residential New Construction (per unit)
$193.24
$300.95
1018
Tenant Improvements (includes residential additions) (per unit)
$66.66
1019
Processing Fee-Residential Alterations and Remodels
1020
Processing Fee-Demolition Only Projects
Public Works proposes the increase for the above Construction and Demolition plan fees. Division staff analysis indicates that the same amount of staff time is necessary to process C&D plan for any type of project as that of a "Multifamily Residential New Construction" project. Therefore it is proposed that the fee for all the types of projects be equal.
Fee Increased to plus CPI.

13. Deleted Fees Human Services and Recreation Department deleting - 1 fee
Department of Finance
Human Services and Recreation Department deleting - 1 fee
Obsolete event insurance fee
Public Health Department deleting - 18 fees
Not applicable as a result of program/service changes and laboratory closures beginning in 2015.
Public Works Department deleting - 2 fees
Box Tree fees not applicable as a result of grant funding cuts
Public Works deleting 2 fees – These fees are no longer applicable as grant funding for the upgrade to the base service is no longer available.
24” and 36” are considered upgrades
15 gallon is standard size and at no cost to resident.

14. Fiscal Impact
Department of Finance
Estimated fiscal impact to the General Fund is $23,000 and $162,000 to non-General Funds.

15. Fees Effective July 1, 2018
Department of Finance
New and adjusted fees are effective July 1, 2018 with the exception of:
Planning Department Development Fees which become effective July 20, 2018 (60 days following final adoption – Government code 66017(A))