1. Introduction to Power Point
Fix My School
Introduction to Power Point

2. Agenda Common Mistakes An Effective Presentation Using Power Point
Power Point Tips
Fix My School Presentation
Questions

3. Common Mistakes
A.  Most people believe that a presentation with visual aids is more persuasive.
1. Two much-quoted studies by the 3M/Wharton School (A Study of the Effects of the Use of Overhead Transparencies on Business Meetings, Wharton Applied Research Center, Wharton School, University of Pennsylvania, 1981) and the University of Minnesota/3M (Vogel, Douglas R., Gary W. Dickson, and John A. Lehman, Persuasion and the Role of Visual Presentation Support: The UM/3M Study, 1986) conclude that visual aids:
i.    improve communication effectiveness
ii.    improve audience’s perceptions of presenter
iii.   improve speaker’s confidence
The Minnesota/3M study concludes that an audience is 43% more likely to act on a speaker’s message if he or she uses visual aids.
      As information gets passed up an organization hierarchy, from people who do analysis to mid-level managers to high-level leadership, key explanations and supporting information is filtered out. In this context, it is easy to understand how a senior manager might read this PowerPoint slide and not realize that it addresses a life-threatening situation. At many points during its investigation, the Board was surprised to receive similar presentation slides from NASA officials in place of technical reports. The Board views the endemic use of PowerPoint briefing slides instead of technical papers as an illustration of the problematic methods of technical communication at NASA.

4. Elements of an Effective Presentation
Visual Aids
Know Your Content
Know Your Audience
Take the time to Prepare

5. Using Power Point
Power Point is a presentation software – it is part of the Microsoft Office Suite
There are many other presentation software programs available.
Provides visual cues, graphs, sounds and more

6. Simplicity is Effective
Useful Tips
Simplicity is Effective
Contrasting Colours
Dark background with light font
Light background with dark font
Large Text
Brief Statements
Limited amount of Text per Slide
Too Much Text!
Too much text makes it difficult to read and turns your presentation into an essay. The goal of the slides is to emphasize the point your ‘speaking’ should explain the point not the slide itself.

7. Tips Continued Avoid Crowding
Keep the text and objects away from the edge of the slide
Safe Zone – The area inside the text box
Over-Crowding
When the text is outside your frame.
Crowding over into an image of graphic

8. Tips Continued Easy to Read Contrasting Colours ‘Clean Fonts’
Uniformity
Hard to Read
Colours that blend in
Fancy Fonts
Too Much Colour

9. Audience Peeves The speaker read the slides to us
Text so small I couldn't read it
Slides hard to see because of color choice 
Full sentences instead of bullet points
Moving/flying text or graphics
Overly complex diagrams or charts

10. Unnecessary Information, Graphics and Sounds
Last night for dinner I had lasagna with some orange juice to drink.
Potential Touch Down Dance?!

11. A Good PP
Use colours and themes that are visually appealing. (Contrast Colours Etc)
Do not make it too busy – Remember KISS
Do not read off the slides – know your content before you present

12. Tips and Tools Slide Transition Custom Animation Animation Schemes
Slide Design

13. Fix My School
You have invited a guest to view your presentation. With them there is a panel of professionals.
Create an effective presentation selling your idea.
Before you start we will create a Story Board

14. Presentation Title Slide Agenda Introduction The Idea
Facts (Graphs and Numbers.. SELL IT)
Conclusion
Thank You

15. The Audience The presentation will be 3-5 minutes long
As a listener you will first and foremost do that. LISTEN! Respect your classmates
You will also be given an opportunity to ask relevant questions.
Judge the presentations and pick a winner.

16. Any Questions?