1. Institutional Repositories Strategic Considerations
Michael A. Keller
Stanford University
050115

2. Environmental Factors on campus
Digital methods complement/replace traditional ones in many disciplines
Scholarly reports generated and often published in digital form
“Stuff of scholarship” in digital form increasing – as surrogates & primary sources as well as monographs
Courses and course materials increasingly supported & originate digitally
Course management systems permit/encourage sharing/saving/re-use of digital objects
University i.p. generated and published digitally
University p.r., records and administrative processes digital
Academic communication primarily digital

3. Environmental Factors Elsewhere
Publishers and governments, individuals and groups increasingly produce/distribute digitally
Mass digitization projects (Google)
Unit costs of digital memory decreases ~40% annually
Major research libraries developing open source methods and applications for true digital repositories; partial solutions in hand now (LOCKSS, DSpace, Fedora)
Internet2-like networks in development in many nations
Incremental improvements to search/discovery appearing often (Google Scholar, Grokker)
Various digital discovery & retrieval mechanisms in development (e.g. Aquifer of DLF)

4. Thus…
Eventually all of us will be running institutional digital repositories!

5. __Draft__ 5-year Dig Repos Scope Communities & Content Tools
& Services
Discovery
& Access
Stanford
Students & Teaching
Course Work & lockers
portfolios & eCarrel
language & media labs
electronic classrooms
Faculty, Schools & Depts.
Scholarly Communicaion Service
technical reports
ePortaro & portfolios
repositories for source data, work in progress, and the results of research
Alumni
life-long learning
SUL/AIR
Collections & Programs
GIS, maps, statistical data, literary texts, video, audio
unique resources, e.g. WTO GATT, Buckminster Fuller, …
Enterprise & Partnerships
High Wire press & backsets
LOCKSS and Digital Repository
Endeavor to convert 8M volumes
Library of Congress NDIIPP
project mgmt
digital expertise
capture / purchase content
transformation
preservation
distribution
intellectual property
digitization services
robot(s) & labs
mgmt of streamed mtrl
metadata
description / discovery
preservation, format, and provenance
structural mapping
data management
storage capacities / flavors
bit refreshment
disaster recovery
format migration
delivery engines & infrastructure
GIS
streamed content
end-user support
content processing
creation of new materials
federations of repositories
OAI (Open Archive Initiative)
metadata harvesting/services
shared / distributed projects
SUL/AIR web site
redesign
ongoing refreshment
search & discovery
amalgamate catalogs, A&I, digital metadata
broadcast searches
navigation
search results
types of content
access/delivery alternatives
personalization
time & place shifting
awareness & notification
behavior-based services
privacy
IP & rights mgmt
millennium copyright
media conglomerates
by the drink licensing
__Draft__
5-year Dig Repos Scope

6. formats & derivatives textual & numeric data still images
marked-up content
OCR output
databases
still images
raster & vector
delivery surrogates
preview formats
streamed data
audio & video
video clips & text
marked-up subsets
compound documents
component parts
“page” images
computer programs
web sites
world-wide char sets

7. Programs & Projects
The digital “stuff” of ea. quarter’s teaching and learning
dealt with elsewhere in budget proposals
CourseWork, digital language & media labs, electronic classrooms, course lockers, computing clusters & collections of digital content provided access to tools and resources beyond the capacities of personal computing
Resources in mid-range of longevity and ownership
eCarrel
tool to help gather, organize, manage, share
resources spanning student & faculty careers
individually owned and managed accumulations of content
workspace, raw materials, drafts, intermediate results
processing and tools to manipulate & create content
mining & navigation
tools to explore and extract resources from these relatively uncharted, personal repositories
assumes:
1) storage space provided by schools, depts, etc.
2) here lies ePortaro
content labs & services
media, digitization
The finished products of scholarship & research + requisite proofs and evidence + source materials & data fueling academic enterprise
discovery & access
amalgamated search of library catalogs, of journal literature via indexes, abstracts, and full-text engines
including rapidly growing metadata stores for digital content in SUL/AIR’s managed, permanent repository
including metadata harvested from vendors and repositories from around the world
storage capacity for “library collections”
inflow from Scholarly Comm Service
collections of digital content (e.g. GIS, maps, texts, …)
outputs from projects digitizing unique stuff (WTO, Bucky, …

8. The finished products of scholarship & research continued
dig capture/preserve labs
metadata horsepower
will point out :
1) robot + SU and SUL pieces 2) base of “other” dig labs out of GATT/WTO
High Wire backsets
LOCKSS
8 Million books
scholary publishers
srvcs to other repositories

9. Digital Collections & Services
teaching & learning
research
life-long education
Stanford
peer-reviewed publications
conferences & colloquia
proofs & evidence
source material
Scholarly Communication Service
extracts from sources & data
drafts, works in progress, & intermediate results
projects and theses
presentations
University Libraries
managed, permanent
collections
purchased & licensed
digital & traditional
discovery & access
tools & services
COMPASS
institutional
individual
LONGEVITY
temporary
permanent
data & text mining
metadata
& navigation
Stanford Digital
Repository
papers, quizzes, tests
threaded discussions
labs & reading lists
class materials
CourseWork
8 million
books project
LOCKSS
High Wire Press, SUPress
& other publishers
SUL/AIR 18 January 2003

10. What’s left to do? Everything we have always done:
Selection/acquisition (but new formats)
Intellectual access (metadata, various new indexing – IT IS ALL ABOUT INDEXING NOW
Reference/Interpretation/Teaching – Information Heuristic
Distribution (noting i.p. restrictions/conditions)
Preservation (physical & digital, crossovers)
Supporting extraction, analysis, presentation

11. Some Hurdles
Reluctance of creators to trust our digital repositories, but necessity of early deposit
Release allowing access for the common good
Authentication of digital objects
Authorization of readers/users
Limitations on what may be done
Multiple versions / multiple locations
New file/MIME types constantly appearing

12. Michael A. Keller Stanford University 050115
Press On!
Michael A. Keller
Stanford University
050115