1. Accessibility Tips for Your Office
Women and Gender Advocacy Center
December 2017

2. Thank you!
For reaching out
For your valuable campus services

3. Assistive Technology Resource Center (ATRC)
ATRC Mission
Ensuring equal access to technology and electronic information for CSU students and employees with disabilities as defined by the Americans with Disabilities Act and Sections 504 and 508 of the Rehabilitation Act.
Andrew

4. Agenda Tips for Web Content Tips for PDFs
General Website Considerations
Headings
Descriptive Link Text
Alternate Text for Images
Color Contrast
WAVE Tool
Newsletter Sample
Tips for PDFs
Source Document Tasks
Headings
Alt text
Contrast
Conversion to PDF
Save As PDF
Post Conversion Tasks
OCR
Add Tags when available
Check Reading Order
Action Wizard

5. Headings Don’t just bold and increase font size on section titles
Headings are not just for visual effect
Provide an outline structure for navigating the content
Indicate level of importance of a section

6. Descriptive Links Avoid generic text “Click here” Avoid long urls
Good, Bad, and Ugly: Closed Captioning and Video Description

7. Alternate Text on Images
Short text description
Context is key
How would the alt text change if this picture is used for…
Ice Cream Manufacturer
Girl Scouts of America
Diversity Website
Purely Decorative

8. Video Captioning Options
CSU Policy: All public-facing videos must be captioned.
3PlayMedia (CSU Vendor, $1.75 /min)
YouTube Auto Captions (Free) - Must edit for accuracy
CADET (Free) – Manually add transcript
Amara (Free) – Manually add transcript

9. Colour Contrast Analyser
Dark on light / Light on dark
Avoid orange text
Avoid combinations of red & green, or blue & yellow
Use the Colour Contrast Analyser to check your colors

10. Testing Websites: WAVE Tool
– Any browser
WAVE Extension – Chrome browser
Use it:
Every time you edit or add a page
Look for red & yellow flags
Fix what you can (e.g. Headings, Links, Images) 
Ask for help
Submit for accessibility review before launch
Accessibility By Design (

11. PDF Tips: Your Source Document
What you should do when creating
How to Convert it to PDF
Use Headings
Provide Alt Text for Images
Check Color Contrast
Why do these things?
Do "Save As“
Avoid “Print to PDF”
This will save the accessibility features

12. PDF Tips: Converted from Accessible Source
Check the Reading Order
Tools > Accessibility > Reading Order or Touch up Reading Order
Show Order Panel
Click and drag if incorrect
Explain that this assumes you did all the accessibility in the source document.  Now we just need to do a couple of steps and check to make sure that it is good. 

13. PDF Tips: Scanned or converted from inaccessible source
Text Recognition Tool
Acrobat XI
Recognize Text
Tools > Recognize Text > In This File
Select "All Pages" or "Current Page"
Add Tags
Tools > Accessibility > Add Tags to Document

14. PDF Tips: Check Reading Order
After adding tags, check the Reading Order
Tools > Accessibility > Reading Order or Touch up Reading Order
Show Order Panel
Click and drag if incorrect
Explain that this assumes you did all the accessibility in the source document.  Now we just need to do a couple of steps and check to make sure that it is good. 

15. PDF: Accessible Action Wizard
Run the Action Wizard – Make Accessible
Follow the prompts to:
Set document title
Set document language
Provide alternate text for images

16. Resources Color Contrast How to's: WAVE tool Color Contrast Analyzer
Accessibility By Design (
WAVE tool
Any browser
WAVE Extension – Chrome browser