1. Open Knowledge Repository (OKR) https://openknowledge.worldbank.org/
@ The World Bank
Open Knowledge Repository (OKR)
Eliza McLeod, Head WBG Library
September, 2013
UN LINKS, Geneva
Modified from presentation by
Jose de Buerba, Sr. World Bank Publishing Officer
& Paschal Ssemaganda, World Bank Publishing Officer

2. Agenda Roots of OKR ORK & Access to Information Policy
Policy Scope & Requirements
Working with Bank authors
Features & General Costs of the Repository

3. Part of Larger Open Development Trend
Open Knowledge Repository
Part of Larger Open Development Trend
“We need to recognize that development knowledge is no longer the sole province of the researcher, the scholar, or the ivory tower. The aim is to open the treasure chest of the World Bank’s data and knowledge to every village health care worker, every researcher, everyone.”
Robert B. Zoellick, Former President, The World Bank Group, Georgetown University, September 2010
In fact, Open Development trend and transparency, I argue began under Wolfensohn in the 90s when knowledge management and sharing buzz began.
Dr. Kim, Current President, The World Bank Group
Stimulate use of development knowlege to solve development problems The goal of open development, …is to improve the lives of people around the world through access to information.

4. THE WORLD BANK OPEN AGENDA
Embracing Openness
Open About
What We Know
(Data and Knowledge)
What We Do
(Operations and Results)
How We Work
(Partnerships for Openness)
Open
Government
(Transparency, Accountability)
Paradigm shift from Knowledge is Power to Knowledge Sharing is Power.
THE WORLD BANK OPEN AGENDA

5. Open Knowledge Repository Background
Built on the work of the Internal Documents Unit which created Imagebank (internal official Bank documents repository) in Created external version of Imagebank in 1996, called World Development Sources which changed the name to Documents & Reports
Imagebank (internal repository) contains Research and Publications and also Operations and Project and Board papers and flagship documents
Jeannette Smith with Denise Bedford spent several years teaching Terragram to help with tagging keywords (metadata) to the works in Imagebank.
4 staff currently in India to do abstracting, 2 contractors and 1 short term consultant and 2 staff at HQ to help with cataloguing documents which includes the need for foreign language cataloguing
In fact, librarians had been involved in focus groups with the IDU over the years to offer suggested improvements and functionalities
IDU catalogs between 10-14,000 documents a year
FY13 Total FY12 Total FY11 Total
14,103 12,451 12,648
As of June 30th, 152,748 documents available publicly in Documents & Reports

6. Strategic Review of World Bank Publishing
Open Access Policy
Creative Commons
Open Knowledge Repository
In July, 2010, WBG approved Access to Information Policy (related to Archives and sharing older bank information) also, Office of the Publisher began looking at how to better share Bank publications and research which helped fuel the creation of the Open Knowledge Repository, (which turned 1 in April) built on the work of our Internal Documents Unit (some of you will recall Jeannette Smith and her presentation last year about the Knowledge Capture Project, she runs the IDU where they manage our Internal Repository of official Bank documents and reports which has a public database, aptly called Documents and Reports ---we are celebrating the 20th anniversary of the internal repository this year and Documents and Reports has been accessible to the public since 1996
….The Open Knowledge Repository or OKR is a subset of the published research building on our larger documents and reports database. or
Open Access Publishing

7. Why an Open Access Policy?
To provide greater access to Bank research and knowledge outputs
To encourage innovation allowing use and re-use (i.e., derivative works, translations, text-mining,etc.)
To join a growing Open Access community (e.g., governments, universities, and other institutions)
To align Bank’s Publishing with Bank’s Open Development Agenda

8. Policy Scope
WB OA Policy applies to manuscripts and accompanying data sets:
resulting from research, analysis, and economic and sector work;
which have undergone peer review or have been otherwise vetted and approved for release to the public; and
for which approval for release is given on or after July 1,

9. Policy Requirements For works published by the Bank
Available immediately in OKR
Creative Commons Attribution (CC BY)
For works by Bank staff published externally (mostly journal articles)
Working paper version available immediately in OKR under CC BY
Final, peer-reviewed Accepted Author Manuscript (AAM), available in OKR after Publisher's embargo under CC BY NC ND (unless more liberal license is accepted)

10. World Bank Publishing Intranet web site

11. Step-by-Step Guides for Authors
Internal Training
Step-by-Step Guides for Authors

12. Features Optimal Discoverability:
Interoperable with other repositories
Adherence to Open Access standards (Dublin Core metadata and OAI-PMH)
Systematic metadata curation process
Intuitive Interface:
Several browse options, advanced search, most viewed content, citation information, permanent links, etc.
Built on DSpace - OA platform
Allows Use, Reuse and Building-on Bank’s Work:
CC BY copyright license
New Content:
Content published by external Publishers

13. FEATURE: Advanced Metrics
While we can see which countries are downloading what, we need to be better at measuring impact of what clients are using…how does this research help transform, contribute to innovation? That is the challenging part.

14. Usage: Total Downloads, First Year
1 million downloads in 1 year
(44% from developing countries)

15. Interoperability & Discoverability
DSpace is limited in flexibility for metadata harvesters. Current solution: Allow filtering via facets like country and topic to create virtual sets. The resultant XML output is OAI-PMH compliant and exportable. Working on upgrade to allow mobile improved search.
Indexing in Google Scholar.
Internal pressure from WBG regions for local language searching and content
I believe that if we want better impact we will absolutely need to work on translations and the OKR, like Documents and Reports, will need interfaces in languages other than English.

16. Costs
$120K in development, 2011 to date (August, 2013) Contracted a Belgian developer
Hosting cost $25K/year, hosted in cloud
On-going costs approximately $30-40K
2 FTEs, 1 repository manager, a project manager and .5 FTE for marketing & social media support
Information provided by Matt Howell (who has moved to ADB).

17. Conclusions Still in early stages in Open Access publishing.
Academic publishers are rebuilding their business models: some embrace, some resist and some hide.
Embargo periods vary per publisher, only 1 publisher has agreed so far (Routledge, Elsevier being negotiated).
Open Repositories built on open software (DSpace, ePrints) increase dissemination significantly… but marketing & outreach are still important.
WB focused on technical innovations and building new partnerships to drive usage and discovery
I would like to see the OKR and Documents and Reports become one interface with filtering / facets and also some rating elements like in social media to get at how useful the research is.

18. Comparison of Document Collections Open Knowledge Repository (OKR)
World Bank eLibrary
Open Knowledge Repository (OKR)
Documents & Reports
Tools/Functionality:
Quick & Adv. Search (+ Full Text Search)
MARC records
Save Favorites and Searches
Full Text Search
Citation exporting
Customized new content alerts
Indexed in Lib. Search & Disc. Services
Athens & Shibboleth Authentication
COUNTER-compliant Reports
Mobile optimized (forthcoming)
Custom eBook Tool (forthcoming)
Customer service
Content:
Full collection of all Publications & Research since 1990s
World Bank Economic Review (WBER) and World Bank Research Observer (WBRO) since 1996 with no embargo
All Policy Research Working Papers since 1998
All Development Outreach issues
Links to related datasets (forthcoming)
Full text PDF + Chapter-level access/
XML for new books (forthcoming)
Creative Commons CC BY licenses (WB-published content only)
Volume: 9,000 (52% overlap with OKR)
Tools/Functionality:
Quick & Advanced Search
Citation information
Author Profiles
“Most Viewed Content” & Usage Statistics
Interoperable with Open Access repositories (Dublin Core)
Indexed in Google Scholar
Content:
Publications & Research since 2005
Policy Research Working Papers since 2005
Economic & Sector Work since 2005
Annual Reports & Independent Evaluation Studies since 2005
World Bank Economic Review (WBER) & World Bank Research Observer (WBRO) with 18-month embargo
All Knowledge Notes
Links to Bank-authored, external journal articles
Full text PDF
Machine-readable text files
Creative Commons CC BY licenses (WB-published content only)
Volume: 10,000
Tools/Functionality:
Quick & Advanced Search
Citation information
Interconnected with Bank operations portal and websites
Interface and Search available in six languages
Content:
All publically-available World Bank documents since 1946 (including newly de-classified documents)
Publications & Research
World Bank Economic Review (WBER) and World Bank Research Observer (WBRO) since 1986 with 18-month embargo
Policy Research Working Papers
Economic & Sector Work
Annual Reports & Independent Evaluation Studies
Board Documents
Country Focus
Project Documents
Translated content (selected)
Full text PDF
Machine-readable text files
Volume: 140,000+
This is a quick at-a-glance comparison of the 3 collections. Most of the differences (highlighted in bold) are in the functionality of the site, volume, and the content date ranges. Please note this is not a comprehensive list; there is much more detail behind each item. Please contact OR if you have any questions.
Free. Select Content
Subscription: More Tools & Functionality
Free. Most Content
9/2013