1. Data Management and Reporting Unit
Using Welligent Mail for Transmitting Confidential SESAC and/or Suspension Data

2. Special Education Support Section Marian Mason, Coordinator
Lele Mach, Specialist
Phone: (213)
Fax: (213)

3. OVERVIEW
Both state and federal law mandates the tracking of students with disabilities and the collection of suspension data.
For LAUSD most of this data is captured from the Student Information System (SIS). Schools that do not use SIS (including charter schools) are required to submit SESAC and suspension data separately on a regular basis.
Up to now this data has been submitted by sending the required reports to the Special Education Support Section by fax.
Welligent Mail is a new and “secure” option for transmitting data. Schools choosing this option are to use the following procedures.

4. From the Welligent opening Communication Center screen go to the Function Navigator menu and select ‘Mailbox’.
Left-click on
‘Mailbox’.

5. Once in ‘Mailbox’ create a new email by left-clicking on the ’NEW’ button.
Left-click on
‘NEW’ button

6. The SPED SUPPORT SECTION account may be found by using
any of the following KEY words and left-clicking the ‘Find’ button: SPED or SUPPORT. Be sure to select ‘All Locations’. 1.
Type in SPED and
left-click on Find. 2.
Select
‘All Locations’
from dropdown

7. Once found, check the ‘Support Section, Sped’ checkbox then left-click
on the ‘Add =>’ button so that SPED SUPPORT SECTION populates
the Message Recipients box. 3.
Name populates
Message Recipients
box. 1.
Check on
the Name 2.
Left-click
On Add =>

8. Type subject and school
Left-click on ‘Message Details’ button, enter subject, a descriptive message, and a priority level. 1.
Left-click on
Message Details
Button 2.
Type subject and school
name in Subject Box 3.
Type message in
Message Box 4.
Choose
Priority

9. Left-click on the ‘Attachments’ button, left-click on ‘Browse’, choose file to be attached and then open it. Once opened, the file automatically becomes an attachment to the message. 1.
Left-click on
‘Attachments button 2.
Left-click on
‘Browse’, find
the file, and
open it. 3.
Once file is
‘opened’ it
will attach to
the message.

10. Left-click on ‘Send’ to complete the Welligent Mail process.
The ‘Send’
button

11. Please verify that your sent mail has been sent successfully in the “SENT ITEMS”