1. Purchasing & Distribution Updates
Purchasing Updates
Purchasing & Distribution Updates
Office of Financial Affairs (

2. Year-end PO Encumbrance Roll
Over 1,700 Purchase Orders were rolled
Working to clear up PO’s not rolled
40 PO’s remaining
Recommend review of Open Encumbrance Report to ensure all required PO’s rolled
Purchasing Office if a PO was not rolled
s regarding closed PO’s
Office of Financial Affairs
Purchasing & Distribution Services

3. PO Encumbrance Clean Up
Encourage encumbrance clean-up more often
Run report quarterly – request PO’s be closed to release remaining funding
PO’s should be closed once all payments are completed
Do not submit a request to close a PO if payment has not been issued
Office of Financial Affairs
Purchasing & Distribution Services

4. Purchasing & Distribution Services
Contact Information
Primary: send an to Purchasing at
Contact department assigned Procurement Specialist (click here for list)
Contact Front Desk at ext. 4060
Office of Financial Affairs
Purchasing & Distribution Services

5. Purchasing & Distribution Services
Resources
Purchasing Website: Purchasing PeopleSoft Forms: Purchasing PeopleSoft Instructional Guides:
Office of Financial Affairs
Purchasing & Distribution Services

6. Purchasing & Distribution Services
QUESTIONS
Office of Financial Affairs
Purchasing & Distribution Services

7. Your partner for successful solutions
Thank you!
Your partner for successful solutions
Office of Financial Affairs