1. 2012 Executive Council Meeting Planning Powerpoint
2012 Chesapeake Executive Council “Step By Step, Stream by Stream: Restoring our Waters’” Planning Team Powerpoint
Weekly Conference Call info: Dial (866) then Code
EC Meeting PRIVATE/Briefing page:
EC Meeting PUBLIC page:
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

2. 2012 Executive Council Meeting Planning Powerpoint
Table of Contents
Executive Council Planning Areas
Slide
Adv Com DC
CBC MD PA VA
EPA/
CBP DE NY WV
Planning
Planning Meeting Schedule 3
Priority Action Items for Today 4
Logistics
Location and Date 5
EC Chair Invitations 6
EC Member Confirmation 7
Content
Theme/Focus Areas
8-9
Agenda 10
Agenda - Annotated
11-12
State of the Program Package 13
Advisory Committee Reports 14
Communications
Media Plan
15-17
Media Schedule/deadlines 18
News Conference – staffing & Qs&As
19-20
Execution
Internal Website/Shared Directory 21
Briefing Materials (bios) 22
Meeting Day Logistics – Staffing, Security
23-26
Physical Layouts
27 +
Pending
Past Due
Task Complete
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

3. Priority Action Items – Today (7.2.12)
Review Annotated Agenda in total
Morning Session
Pvt Lunch Discussion
Trading (update from EC Chair – Carin)
Press Conference
Announce local gov’t recipients (update from EC Chair – Carin)
Passing of gavel and gift?
State Highlights (need Tues), Press Release (Thurs)
Security, staffing – complete?
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

4. 2012 Executive Council Meeting Planning Powerpoint
Logistics
Executive Council Member Confirmation
Confirmed Members
Contact: Margaret Enloe
Availability Confirmed
Unconfirmed Members
EPA Lisa Jackson, Administrator, EPA / EC Chair
CBC Emmet W. Hanger, Jr., Senator
MD Martin O’Malley, Governor
DC Vincent Gray, Mayor
PA Michael Krancer, Secretary, DEP
VA Doug Domenech, Secretary, Natural Resources
DE Collin O’Mara, DNREC
WV Teresa Koon, DEP
NY Jim Tierney, DEC (expected, pending invite letter receipt)
USDA Kathleen Merrigan, Agric. Deputy Secretary
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

5. Hotels near Gunston Hall
Lorton - Comfort Inn, Gunston Corner - (closest) Woodbridge/Potomac Mills - Inns of Virginia – - Hampton Inn – - Quality Inn – - Spring Hill Suites –
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

6. Meeting Agenda - Annotated
10:15-10:30 EC members arriving
10:30-12:35 Morning Session – PUBLIC
10:30-10:40 Welcome - Gunston Hall Acting Director, Mark Whatford
Welcome, Agenda, Overview – Lisa Jackson, EC Chair
10:40-12:15 Program Updates
(10:40-11:15) - Update on 2011 EC Commitments Shawn Garvin, PSC Chair (5mins)
- State of Program report Nick DiPasquale, CBP Director (15mins)
includes: Program overview & Restoration Indicators
- Restoration Progress (Milestones) Jeff Corbin, EPA (15 min)
(11:15-30) Discussion w/ presenters
(11:30-12) CAC, STAC, LGAC briefings (10 min ea.)
(12-12:15) Discussion w/ Advisory Committees (15 mins)
12:15-12:35 Lightning Talks
(PA) Conewago as Showcase Watershed – Matt Royer, Penn State
(MD) Financing Stormwater in Pocomoke Watershed - Dan Nees, Envir. Finance Center
(DC) Urban Stream Restoration on the Anacostia – Peter Hill, DDOE
(VA) Funding Wastewater – Chris Pomeroy, VA Assoc. of Municipal WW agencies
Goal of Lightning Talks -
January 11, 2019

7. Logistics / Set up 40 Chairs 40 Chairs
Projector Screen
Morning Meeting (10:15am-12:35pm)
Ann Mason Room WV VA
USDA
CBC PA
CBP Dir. DE MD
EPA DC NY
Jeff C.
Shawn Garvin
+1’s
chairs
+1’s
chairs
AV Table
8 ft
Table for
lunches
CAC LGAC STAC
40 Chairs
GIT Chairs
Exit to courtyard/lunch
40 Chairs
8 ft
Table for
lunches
Aisle
Entry
Contact: Lori Mackey, CBPO
(410)
PRESS TABLE

8. Private Lunch - Annotated
12:35 Group Photo Opp / Walk to/transition to lunch
12:45-1:40 Suggested Discussion Topics (20 min ea.)
1. Attracting and collectively supporting targeted, public funding to Bay
2. Farm Bill discussion – Dep. Sec. Kathleen Merrigan (USDA)
3. Land & Water Conservation Fund discussion – Sen. Hanger (CBC)
4. Trading – EC Chair
1:40 -2 Business
5. Nomination & vote on new EC Chair
6. Briefing on Theme & Press Event 
2-2:10 Transition to Press Conference
January 11, 2019

9. Logistics / Set up EC Table Lunch (12:35pm – 2pm) Hertle LibraryTo
Courtyard
Lunch (12:35pm – 2pm)
Hertle Library
DiPasquale
Bisland
Enloe
NY DE DE +1 USDA USDA +1 DOI
Detail: Lunch for staff and guests avail. for purchase if ordered in advance on EC public webpage.
NY +1
PA +1 PA DC
DC +1 WV
CBC +1
CBC Sen. VA
VA +1
EC Table
EPA +1 EPA +2 EPA MD MD +1
Entry
TO KITCHEN
Buffet
Lunch
Entry
Egress to Press Conf
Entry fr Courtyard
Exit
Entry

10. Press Conference - Annotated
Questions for EC Chair:
Announce NFWF recipients of Local Govt Tech. Assistance?
gift giving?
2:15 – 3:15
2:15 Administrator Jackson remarks
2:25 Governor O’Malley remarks
2:35 Senator Hanger remarks
2:45 Mayor Gray remarks
2:55 Passing of gavel
2:55-3:15 Media Q&A and buffer time
Selected local governments will receive technical assistance (valued at up to $150,000) to overcome specific challenges that they identify as barriers to improving water quality. In addition to technical assistance, a portion of funding may be used to support implementation of a demonstration project associated with the technical assistance they receive. Applicants chosen by 3rd week June.
January 11, 2019

11. Logistics / Set up 40 Chairs 40 Chairs News Conference 2:15pm – 3:15pm
Ann Mason Room OR Outdoors under shade tree
(Open to the Public)
Flags
DE USDA PA CBC EPA
MD DC VA NY WV
Podium w/mic &
Speaker
CBPO Logo
&
MULT BOX
8ft table w/ 5 chairs
and water
2 – mics
8ft table w/ 5 chairs
and water
2 – mics
OUTSIDE: EC enter from this direction
40 Chairs
40 Chairs
Aisle
Press
Press
INSIDE: EC enter from this direction

12. 2012 Executive Council Meeting Planning Powerpoint
Communications
Media Plan
Contact: Margaret Enloe ,
Status
Due Date: June 14
Components:
Media Advisory – June 27(informal) AND July 2(formal)
Due to the July 4 holiday, there will be two advance notices to media announcing the EC Meeting. The 1st will be an unofficial notice to go out June 27; the 2nd formal advisory will go out first thing July 2. The media advisory will focus on the theme of implementation (w/o saying implementation) and set a positive, hopeful tone for the day. The advisory will include listing of key public figures participating and details on event location and time. Media will be asked to confirm attendance.
Media Outlets
Advisory & E-versions of Media Kit to:
400 media outlets on Communication Office’s comprehensive list of media in the watershed select pitches/phone calls:
- The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis, Va. radio stations, WAMU (DC).
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

13. 2012 Executive Council Meeting Planning Powerpoint
Communications
Media Plan
Contact: Margaret Enloe ,
Components:
News Release & Media “kit” – July 9 – 2:00pm
Embargoed copy: Friday, July 8
Final copy: July 9 at 2pm from EC meeting after new Chair is voted in.
Messages:
Focused on improved implementation theme & supporting activities from the day (see slide
Will include backgrounders/fact sheets on milestones.
List of state and federal highlights for 2011
Media Outlets – same as those who rec’d advisory
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

14. 2012 Executive Council Meeting Planning Powerpoint
Communications
Media Plan
Communications Staffing for Day of EC Meeting:
8 am
Media Advisory reminder to media
Margaret Enloe
9:30 am
Event Staff meeting / CBP display set up
All /Caitlin Finnerty
All day
Media Sign In
Caitlin Finnerty
Photos of meetg/EC/VIPs; Scope out location for grp pic
Steve Droter
10am-12:35 pm
Supervision / Live Tweet Meeting
12:40-2:00
Sit in on Private Lunch
12:15-1:00
Guest/staff lunch mgt. & Gunston Hall activity support
1:00-2:00
Set up press conf. (w/ Lori M. & Tim W.)
By 2:00 pm
E-media kit, web story posted, ongoing Twitter feed
2:15
Supervise Press event, Live tweet
3:15
EC Group photo
Margaret Enloe & Steve Droter
EC interviews with media
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint

15. 2012 Executive Council Meeting Planning Powerpoint
EC Members
Security Contact
Public Affairs Contact
+1 (at lunch)
Notes
EPA - Lisa Jackson, Admin. (confirmed) Advance Staff: TBD
Sam Wiggins
Jeff Corbin???
Jeff Corbin - Special Advisor for the Chesapeake Bay and Anacostia
Shawn Garvin – EPA Region 3, Admin
MD - Martin O’Malley, Gov. (confirmed)
Section Lt. Charles Ardolini ( )
Darlene Pisani / Josh Davidsburg
Secretary Bob Summers, Maryland Department of Environment
CBC – Sen. Emmet Hangar, Chair (confirmed)
Jack Frye
DC - Vincent Gray – Mayor (confirmed)
Alex Simbana
Donna Henry
Christophe Tulou
PA - Michael Krancer, Sec., DEP (confirmed)
No security contact.
Katy Gresh
Pat Buckley
VA - Doug Domenech, Sec. Of Natural Resources (confirmed)
Jeff Caldwell
Anthony Moore, Deputy Secretary of Natural Resources CB Restoration
DE – Collin O’Mara, Sec., DNREC (confirmed)
Carol Riggs
Ed Kee, Sec., DE
Dept. of Ag
USDA – Kathleen Merrigan, Dept. Sec. (confirmed)
Jody Fagan
Ann Mills
Deputy Under Secretary for Natural Resources and Environment
*USDA needs to bring their flag, pole, and topper.
WV - Teresa Koon, Asst. Dep. Director, DEP (confirmed)
N/A
Tom Aluise ext. 1338
NY - Jim Tierney, Asst Commissioner for Water Resources, DEC (unconf)
No security contacts.
Ben Sears
January 11, 2019
2012 Executive Council Meeting Planning Powerpoint