1. Taproom Inventory & Revenue October 18th, 2018 Presented by:
Bryan Dehler

2. Agenda: What do YOU do Value Requirements Transferring Inventory
Basic Taproom Method
POS Interface
Questions

3. What do YOU do? How many Taprooms do you have?
How are you currently capturing Taproom inventory & revenue in Orchestrated?
What POS system are you using?

4. Agenda: What do YOU do Value Requirements Transferring Inventory
Basic Taproom Method
POS Interface
Questions

5. Value Captures revenue from your Taproom sales ($$$)
Keeps Taproom inventory separate from other inventory
Can run reporting to track Taproom performance

6. Agenda: What do YOU do Value Requirements Transferring Inventory
Basic Taproom Method
POS Interface
Questions

7. Requirements Have a Taproom warehouse (e.g. TR01)
Transfer inventory to Taproom warehouse regularly
Set up an internal process to track!
Have a Taproom customer (e.g. C1000)
Be able to retrieve Taproom numbers (e.g. CSV, Excel, Pen + Paper)
Have Taproom sales non-inventory items

8. Requirements
Have a Taproom warehouse (TR01)

9. Requirements
Transfer inventory to Taproom warehouse regularly

10. Requirements
Have a Taproom customer (C1000)

11. Requirements Have Taproom sales non-inventory items Sales – Draft Beer
Sales – Retail Beer
Sales – Merch
Sales – NA Beverages
Sales – Sales Tax
Sales – Tips

12. Requirements
Save Invoice as Draft – (Basic method)

13. Requirements
Be able to retrieve Taproom numbers (CSV, Excel, Pen + Paper)

14. Requirements - Recap Have a Taproom warehouse (e.g. TR01)
Transfer inventory to Taproom warehouse regularly
Set up an internal process to track!
Have a Taproom customer (e.g. C1000)
Be able to retrieve Taproom numbers (e.g. CSV, Excel, Pen + Paper)
Have Taproom sales non-inventory items

15. Taproom fun facts Different names throughout history Tavern Saloon Pub
Bar
Speakeasy
Blind pigs

16. Agenda: What do YOU do Value Requirements Transferring Inventory
Basic Taproom Method
POS Interface
Questions

17. Transfer Inventory to Taproom
Inventory Transfer
Just moves inventory from one warehouse to another
Retail Transfer
Moves inventory from one warehouse to another
Creates A/R Invoice to Taproom customer
Creates A/P Invoice to Brewery
Creates Internal Reconciliation (optional)

18. Transfer Inventory to Taproom
Inventory Transfer
Inventory module > Inventory Transactions > Inventory Transfer
Posting Date: The day the transfer occurred
From Warehouse (e.g. A1)
To Warehouse (e.g. TR01)
Select items to be transferred
Enter quantities of items transferred
Click Add > Select the Batches > Click Add again

19. Transfer Inventory to Taproom
Inventory Transfer

20. Transfer Inventory to Taproom
Retail Transfer – Who should use it?
Do you sell to your Taproom?
Do you run separate P&L for Taproom?
Are you using Retail Transfer?

21. Transfer Inventory to Taproom
2. Retail Transfer - Setup
Ensure there is a Customer created for the Taproom and a Vendor for your Brewery
Create a Taproom Price List (if applicable) and attach to Taproom Customer
Finished Goods = Purchasable Items
Setup Retail Transfer Scenario

22. Transfer Inventory to Taproom
2. Retail Transfer - Setup
Taproom customer (C1000 – “Tap Room” and Brewery as Vendor (V1008 – “The Brewery”)

23. Transfer Inventory to Taproom
2. Retail Transfer - Setup
Taproom Price List

24. Transfer Inventory to Taproom
2. Retail Transfer - Setup
Finished Goods are Purchase Items (Item Master Utility)

25. Transfer Inventory to Taproom
2. Retail Transfer - Setup
Retail Transfer Scenario

26. Transfer Inventory to Taproom
2. Retail Transfer – Executing the Transfer

27. Agenda: What do YOU do Value Requirements Transferring Inventory
Basic Taproom Method
POS Interface
Questions

28. Recording Taproom Sales
Basic Taproom Method – who uses this?
POS Import Interface – who uses this?
Other Method?
What kind of POS System do you have?

29. Basic Taproom Method POS Import Method PROS CONS No mapping necessary
Account for inventory separately
Build exact template you want
Manual entry
POS Import Method
PROS
CONS
Captures revenue and inventory
Harder to set up & maintain
More detailed sales reports
Utility sometimes unreliable

30. Recording Taproom Sales - Basic
Transfer inventory to Taproom warehouse (weekly)
Inventory Transfer or Retail Transfer
Run reporting to gather sales data from Taproom
External data source – POS System
Record sales via Taproom AR Invoice draft (daily, weekly)
Document Drafts > Taproom AR Invoice
Apply payment
Payment Means/Incoming Payment
Decrement inventory via inventory count + post
Inventory Counting & Posting

31. Recording Taproom Sales - Basic
Transfer inventory to Taproom warehouse (weekly)
Inventory Transfer or Retail Transfer

32. Recording Taproom Sales - Basic
2. Run reporting to gather sales data from Taproom
External data source – POS System

33. Recording Taproom Sales - Basic
3. Record Sales via Taproom AR Invoice draft (weekly)
Document Drafts > Taproom AR Invoice

34. Recording Taproom Sales - Basic
4. Apply Payment – Cash vs Credit Card
Payment means > Incoming payment

35. Recording Taproom Sales - Basic
4. Decrement Inventory via Count and Post
Inventory > Inventory Transactions > Inventory Counting Transactions

36. Practice

37. Take 5!

38. Agenda: What do YOU do Value Requirements Transferring Inventory
Basic Taproom Method
POS Interface
Questions

39. Recording Taproom Sales - POS Import
Transfer inventory to Taproom warehouse (weekly)
Inventory Transfer
Run reporting to gather sales data from Taproom
External data source (POS)
Import data using POS interface
Interfaces > POS Import Interface
Verify Draft AR Invoice
Document Drafts > AR Invoice
Apply payment
Make Payment/Incoming Payment

40. Recording Taproom Sales - POS Import
2. Export detailed POS sales report
Excel or CSV
Unique POS item codes*
Item descriptions
Item quantities
Unit prices
Total sales amount per item
Tax amount (if applicable)
*if not, they can be created!

41. Recording Taproom Sales - POS Import
2. Export Detailed POS sales report
Unique Item Code

43. Recording Taproom Sales - POS Import
2. Export Detailed POS sales report
No Unique Item Code

45. Recording Taproom Sales - POS Import
DEMO

46. Questions

47. Thank You! Orchestra Software 1400 NW Compton Dr. Suite 210
Beaverton, OR 97006 P:
Web: support.orchestrated.com