1. A practical guide to deploying Collaborative Planning and Production Control Keith Bennett and Arran McDonald (Bourton Group)

2. Agenda Introductions and Purpose Core Principals Tea/Coffee Break
Collaborative Planning/Production Control Theory
Collaborative Planning/Production Control in Practice
Discussion and Next Steps

3. What is the overall purpose?
To reduce the Design/construction time and effort on the ground whilst at the same time improving programme predictability, without compromising quality, safety or impact on customers

4. How do we do this?
- Collaboration Cane exercise

5. How do we do this? - What adds Value & what is Waste?
Is this activity something that the customer would be ‘willing to pay’ for?
Does this activity change the form or function of the product or service?
Any activity that does not add value is waste and only adds cost to the process
Any activity that does not add value from the perspective of the customer can be defined as Waste
How much time do you think typical companies spend on value added activities? What about your business?

6. How do we do this? - The 8 wastes T ransportation O verproduction
I nventory
O verprocessing
M otion
D efects
W aiting
S kills misuse

7. Exercise: Spot the Waste
T ransportation
I nventory
M otion
W aiting
O verproduction
O verprocessing
D efects
S kills misuse

8. Exercise: Spot the Waste - Discussion

9. Exercise: Spot the Waste

10. Exercise: Spot the Waste
- In groups think about the processes you are involved with:
Brainstorm the wastes in your process
Capture each waste and the associated process on a Post-it
Categorise the waste by placing it next to the relevant heading (TIMWOODS)
Take each Post-it and place on the ‘Ease/Impact’ matrix

11. Tea/coffee break

12. Collaborative Planning and Production Control
Collaborative Planning is an event where representatives from different suppliers and cross functional teams come together to establish and agree a long to medium term delivery plan by applying Lean principles to the planning process
Production Control is the on-going control process which enables the delivery and sustainability of the agreed collaborative plan by implementing the continuous improvement element of Lean principles

13. We are applying the 5 Lean Principles...to a construction environment
Understanding and agreeing exactly what your customer wants
Understanding all your processes
Smoothing the flow
Pulling value through the chain
Continuing to attack waste
Produced by Andrew Moore of Rubicon Wigzell for Bourton Group

14. We are applying the 5 Lean Principles...to a construction environment
- Collaborative Planning and Production Control Process
Easy
Agreed Programme of work
Develop Collaborative plan
Create Medium to short term Plan
Create 1 week look ahead
Review Daily Progress
Capture Issues
Capture Performance
Ease of Solution
Improvement Interventions
Continuous Improvement
Complex
1. Understand Customer Needs
2. Understand the Processes
3. Create Process Flow
5. Continually Attack Waste
4. Pull Value
Resolve Issues to Recover
Talk this one through with project board weekly high level plan sheet and day by day planning sheets on display.
Suggest we print this slide and have as a physical document and not inpack

15. The Collaborative Plan
1.5 days 1
2 days
.75
day 2 3 4 5 6 7 8 9 10 11 12
1 day
Debogging
Drainage
Comms Ducting
Subbase
Base Course
Surfacing
Focussed on the planning process, Collaborative Planning is teams working together to achieve clear shared goals
1.5 days
Debogging
Drainage
Comms Ducting
Subbase
Base Course
Surfacing 1
1.5 days 2 3 4 5 6 7 8 9 10 11 12
Outputs:
New streamlined plan agreed and committed to
Timescales clearly understood and captured
Constraints and enablers clearly understood

16. Exercise: Collaborative planning
- Review the collaborative plan
Relocate buffer
Automate the process
Eliminate waste
Produce parts/sub assembly off-site
Increase resources
Reduce batch sizes
Decrease resources
Realistic rates
Re-engineer the process
Re-allocate sub-tasks

17. Exercise: Collaborative plan discussion

18. Close