1. Orientation for HDR Students Doctoral & Masters by Research
Professor Garry T Allison
July 2018

2. Welcome to Curtin University!
Largest University in WA with ~46,000 students in total
~2400 HDR students, ~ 44% International students
Member of the ATN group of Universities
UniSA, UTS, RMiT, QUT, Curtin

3. What we will cover in this session
Overview of the HDR Process
Things you need to know
Important Contacts, Online Information and Resources

4. Overview of the Research Degree Process
Enrolment
Application for Candidacy
Application for Admission
Research Integrity Unit
Proficient English Language Assessment - support
Milestone #1 – Candidacy
Written
Oral
Milestone #2 Confirmation
Confirmation tasks completed
Milestone #3
Pre-submission Presentation
Ethics (HIT) Clearance
YES NO
Research and Writing of Thesis
Annual Progress Reports
International Sponsored Students Reports
Submission of Thesis for Examination
Graduation

5. Overview of the HDR Process -
Internal school / area - review
Oral presentation (open +2 staff reviewers)
Reviewed by 2 Faculty researchers
Application for Admission
Application for Candidacy
Enrolment
Proficiency English Language Assessment (PELA)
Research Integrity Training
Turnitin
Ethics Clearance
Google images

6. Overview of the HDR Process
Research and Writing of Thesis
Annual Progress Reports
International Sponsored Students Reports
Google images

7. Milestones – to be introduced
Candidacy
Written
Oral
Confirmation
Oral
confirmation tasks completions
Pre-submission
Thesis Defence
Oral
Google images

8. Essential things you need to know
Australian Code for the Responsible Conduct of Research All researchers including students must adhere (covers principals and practices of responsible research; data management; supervision; publishing; authorship; peer review; research misconduct)
Student Charter (student responsibilities)
Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research (covers enrolment; candidacy; progress; thesis submission/examination; terminations & appeals)
Essential Facilities for HDR Students (details in next slides)
Applying for Candidacy
Research Ethics and Safety – includes links to Hazard Identification Tool, research involving humans, animals, biosafety, chemical safety, Radiation safety. Apply after Candidacy approval, before data collection.

9. Essential things you need to know cont’d
Research Integrity Training - All HDR students must complete this (on Blackboard) before Candidacy submission. More on following slides.
Curtin’s Research Management Policy:
… A strong research culture will demonstrate:
(a) honesty and integrity;
(b) respect for human research participants, animals and the environment;
(c) good stewardship of public resources used to conduct research;
(d) appropriate acknowledgment of the role of others in research; and
(e) responsible communication of research results.
Responsible research is demonstrated through the adoption of Curtin’s Guiding Principles, Values and Signature Behaviours and the Curtin University Code of Conduct.
Curtin Values – Integrity, Respect, Courage, Excellence, Impact

10. Essential Facilities for HDR Students
The Essential Facilities guidelines – includes support for consumables and fieldwork, and a separate Consumables list and Concur Guidelines.
$2,000/year for High cost areas (as of 2017) Candidacy + Confirmation
$1,400/year for Low cost areas (as of 2017) Candidacy + Confirmation
Receipts for reimbursement must not be more than a year old (reimbursement is via Concur)
Computer access
Space access
Library support
Support for Conference Attendance for Doctoral students only
$2,500 during the period of candidature
See also Travel & Insurance for HDR’s

11. Management of Research Data
See next presentation - Research Data Management by the Library
Curtin Research Data and Primary Materials Policy – covers collection; storage; ownership; access; data sharing; retention periods; confidentiality; destruction.
The Library: Research Data Management Planning Tool – to help you create a data management plan. Your supervisor can then request R:drive storage on your behalf
Research Data Management LibGuide
Retention and disposal of data should be in line with WA State government Disposal Authorities and Curtin’s Records and Information Management guidelines.

12. Intellectual Property
As a general rule the University does not claim ownership of Intellectual Property created by Students
BUT there are several exceptions and all supervisors and students should consult the Ownership of Intellectual Property Policy and the Procedures (under “I” for IP) or
contact the IP & Commercialisation team

13. Conflicts of Interest
Conflict of interest or duality of interest? See section 7 of the Australian Code for the Responsible Conduct of Research ….
You have an interest in the research because you stand to benefit or lose from it (prestige, qualifications, employment…)
You have a duality of interest if you have an interest because of different roles you play, or might play e.g. researcher and owner of a company that might use the intellectual property.
Sometimes the obligations you have in each role conflict.
Declare your interests. Declare early. Discuss with your thesis committee.

14. Authorship Section 5 of ‘The Code’:
When you have finished your candidacy you should have some form of authorship agreement
Authorship
Section 5 of ‘The Code’:
Attribution of authorship depends to some extent on the discipline, but in all cases, authorship must be based on substantial contributions in a combination of:
conception and design of the project
analysis and interpretation of research data
drafting significant parts of the work or critically revising it so as to contribute to the interpretation.
Curtin Policy & Procedures: Authorship, Peer Review and Publication of Research Findings
Information Regarding Authorship and Joint Authorship for HDR Students and Their Supervisors

15. Plagiarism and Academic Integrity
Principles of academic integrity align with Curtin’s core values (integrity, respect, courage, excellence and impact).
“Plagiarism is a form of fraud and intellectual theft, and is a serious breach of academic integrity. It means presenting the work or property of another person as one's own without appropriate acknowledgment or referencing.” (Sourced from the Information for Students at )
See Academic Integrity at Curtin: Student guidelines for avoiding plagiarism and the Student Checklist to Prevent Plagiarism
See also Management of Plagiarism Policy and Procedures

16. Research Integrity Training & Turnitin
Research Integrity training - Developed by Epigeum in collaboration with Australian Universities
Compulsory for all researchers - HDR students and staff
HDR students complete BEFORE candidacy submitted.
Found on Blackboard, login via Student OASIS (pic next slide)
It contains links for ‘Originality Checking’, i.e., Turnitin – text matching software – to assist students avoid plagiarism
Use the Turnitin links to check candidacy proposal and thesis chapters
See Research Integrity website and What is Turnitin
Turnitin is a text matching software and identifies where common clusters of words match. – So it picks up the copy and paste… and assistance by Dr Google or Prof Wiki…
AND
If individuals try to get around this
You still have much to learn.
Speaking like Yoda is still plagiarism!!!!

17. Research Integrity training cont’d

18. Reporting - APRs
Annual Progress Report (APR): Every March. login via (may change for 2019)
Questions relate to: confirmation of information (contact details, course, etc.), Application for Candidacy, ethics clearance, progress, your FOR code and the supervisory relationship
Documents to upload: a summary of your progress/timeline (mandatory) and a confidential statement of any concerns (optional)
Purpose: monitor progress, confirm your academic status for the following period

19. Conflict Resolution Rules and Policy: Contacts:
Section 15, Grievance Procedures, of Rule 10: Degree of Doctor by Research and Rule 11: Degree of Master by Research
Complaints Policy and Procedures
Contacts:
Integrity and Standards Unit (ISU)
Complaint Resolution Process
Manager, Conflict Resolution E: T: (08)
PG Students Committee
Student Assist Officers within the Curtin Student Guild E: T:

20. e-Grad School (eGSA)
Offered through the ATN universities, FREE for Curtin Students
Offers online resources and modules for HDR students via the LEAP and MORE series
Development of career-enhancing skills and knowledge for HDRs and research managers.
The modules are offered online, 5 weeks duration – allow 2-3 hours per week for each module, balance with other commitments
Do independently OR with a highly qualified moderator

21. e-Grad School (eGSA) Offered by ATN uni’s www.egradschool.edu.au
9 Online modules in 3 pathways – Advance; Lead; Engage
career-enhancing skills and knowledge
5 weeks duration, 2-3 hours per week
moderated
Advance
Critical and Creative Thinking
Global Sustainability
Practice-led Research in Creative Arts, Media and Design
Lead
Leadership and Communication
Project Management
Developing Your Career
Engage
Research Commercialisation
Entrepreneurship
Public Policy

22. 3 Minute Thesis competition (PhD students)
Run each year across Australia and beyond
Heats/Final held August. Winner goes to the Asia-Pacific final at UQ
Enhance HDR student communication skills
Good networking opportunity for HDR students
Visit Curtin 3MT website and UQ 3MT
New in 2018 – Visual Your Thesis competition

23. Publons Academy: Peer Review training online
HDR Students enrol here and Info for supervisors here
Students prepare practice reviews, SV’s give feedback; receive certificate of completion
Free for students and/staff
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24. Collaboration through “Advancing WA Research Education” (AWARE)
AWARE is a collaboration between the Graduate Research Schools of the 5 WA universities
offers opportunities for WA HDR students through InSPiRE, iPREP
Supports ResBaz – 3 day event learning research software tools/carpentry
subscribe on the AWARE website

25. Curtin Support/Resources for students
Heads of Area
Deans, Graduate Research
Chairperson and Thesis Committee Members
Resources and Development for HDR students
Faculty Librarians & Library Research support
University Counselling and Health Services
Research Standards (Ethics and Hazardous Materials)
Research ethics and safety (includes link to HIT)
Health, Safety and Emergency Management
Curtin Institute for Computation
Student Guild and PG Students Committee (PG Mentor Program; Complaints; Student Assist; student clubs

26. Contacts - GRS (within ORD)
Graduate Research School – Future Students –
Graduate Research School – Current Students –
Thesis Examination enquiries
Research Training –
Postgraduate research scholarship

27. Other Important Contacts
Thesis Committee Members
Supervisor
Co- and/or Associate Supervisor(s)
Thesis Chair
Head of Area
Director of Graduate Research
Other University areas
Library (Study and Research Tools)
GRASP workshop series by the Library
Careers and UniHub to search events/jobs
University Counselling and Health Services
Guild – see Postgraduate Students Committee (PSC)
HDR Resources and development

28. Being a Curtin HDR Student
Engage
Communicate
Enjoy
Questions?